Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines 2.3 DELIVERY AND TITLE 2.3.1 DELIVERIES 2.3.1.1 BUS DELIVERY PROCEDURE Delivery of buses shall be determined by signed receipt of the Procuring Agency's designated agent(s) (name and address) , at the following point of delivery and may be preceded by a cursory inspection of the bus.. (address) 2.3.1.2 DELIVERY SCHEDULE The buses shall be delivered at a rate not to exceed (insert maximum) buses per week. Delivery shall be completed within (insert) weeks after delivery of the executed contract documents. Hours of delivery shall be (opening time) through (closing time) the following days of the week: (Procuring Agency to insert receiving periods). 2.3.1.3 PRE-DELIVERY TESTS AND INSPECTIONS The pre-delivery tests and inspections shall be performed at or near the Contractor's plant; they shall be performed in accordance with the procedures defined in Part 3: Quality Assurance Provisions, and they may be witnessed by the resident inspector. When the bus passes these tests and inspections, the resident inspector shall authorize release of the bus. 2.3.1.4 ASSUMPTION OF RISK OF LOSS The Procuring Agency shall assume risk of loss of the bus on delivery, as defined in "Bus Delivery Procedure" (Section 2.3.1.1), if delivered by common carrier or driveway, or on release to the Procuring Agency's drivers at the Contractor's plant. Prior to this delivery or release, the Contractor shall have risk of loss of the bus, including any damages sustained during the common carrier or driveaway operation regardless of the status of title or any payments related to the bus. Drivers shall keep a maintenance log enroute and it shall be delivered to the Procuring Agency with the bus. 2.3.1.5 ACCEPTANCE OF BUS Within 15 (fifteen) calendar days after arrival at the designated point of delivery, the bus shall undergo the Procuring Agency tests defined in Part 4: Quality Assurance Provisions. If the bus passes these tests or if the Procuring Agency does not notify Contractor of nonacceptance within 15 (fifteen) calendar days after delivery, acceptance of the bus by the Procuring Agency occurs on the fifteenth day after delivery. Acceptance may occur earlier if the Procuring Agency notifies the Contractor of early acceptance or places the bus in revenue service. If the bus fails these tests, it shall not be accepted until the repair procedures defined in "Repairs After Nonacceptance" (Section 2.3.2) have been carried out and the bus retested until it passes. General Contractual Provisions 70 10/18/07
Standard Bus Procurement Guidelines 2.3.2 REPAIRS AFTER NONACCEPTANCE The Contractor, or its designated representative shall perform the repairs after nonacceptance. If the Contractor fails or refuses to make the repairs within 5 (five) days, then the work may be done by the Procuring Agency's personnel with reimbursement by the Contractor. 2.3.2.1 REPAIRS BY CONTRACTOR After nonacceptance of the bus, the Contractor must begin work within 5 (five) working days after receiving notification from the Procuring Agency of failure of acceptance tests. The Procuring Agency shall make the bus available to complete repairs timely with the Contractor repair schedule. The Contractor shall provide, at its own expense, all spare parts, tools, and space required to complete the repairs. At the Procuring Agency's option, the Contractor may be required to remove the bus from the Procuring Agency's property while repairs are being effected. If the bus is removed from the Procuring Agency's property, repair procedures must be diligently pursued by the Contractor's representatives, and the Contractor shall assume risk of loss while the bus is under its control. 2.3.2.2 REPAIRS BY PROCURING AGENCY 1. Parts Used. If the Procuring Agency performs the repairs after nonacceptance of the bus, it shall correct or repair the defect and any related defects using Contractor-specified parts available from its own stock or those supplied by the Contractor specifically for this repair. Monthly, or at a period to be mutually agreed upon, reports of all repairs covered by this procedure shall be submitted by the Procuring Agency to the Contractor for reimbursement or replacement of parts. The Contractor shall provide forms for these reports. 2. Contractor Supplied Parts. If the Contractor supplies parts for repairs being performed by the Procuring Agency after nonacceptance of the bus, these parts shall be shipped prepaid to the Procuring Agency from any source selected by the Contractor within 10 (ten) working days after receipt of the request for said parts. 3. Return of Defective Components. The Contractor may request that parts covered by this provision be returned to the manufacturing plant. The total costs for this action shall be paid by the Contractor. 4. Reimbursement for Labor. The Procuring Agency shall be reimbursed by the Contractor for labor. The amount shall be determined by multiplying the number of man-hours actually required to correct the defect by a per hour, 5M mechanic, straight wage rate, plus _(insert same percentage as in Warranty Provisions, Part 3)___ percent fringe benefits, plus the cost of towing in the bus if such action was necessary. These wage and fringe benefits rates shall not exceed the rates in effect in the Procuring Agency's service garage at the time the defect correction is made. 5. Reimbursement for Parts. The Procuring Agency shall be reimbursed by the Contractor for defective parts that must be replaced to correct the defect. The reimbursement shall include taxes where applicable and (insert percentage) percent handling costs. General Contractual Provisions 71 10/18/07
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Standard Bus Procurement Guidelines - APTAStandards.com

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