Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines 2.1 DEFINITIONS The following are definitions of special terms used in this document. Authorized Signer. The person who is executing this Contract on behalf of the Offeror/Contractor and who is authorized to bind the Offeror/Contractor. (a) (for use in negotiated procurements) (b) (for use in competitive bidding) Best and Final Offer (BAFO). The last Offer made by a proposer. If a BAFO is not specifically requested by the Procuring Agency, or if the proposer does not timely respond to a request for BAFO, the most recent, current Offer is the BAFO. Procuring Agency. __________________(insert name)___________________________________ Contract. The Offer and its acceptance by the Procuring Agency as manifested by the contract documents specified in "Contract Documents" (Section 2.2.2). Contracting Officer. The person who is executing this Contract on behalf of the Procuring Agency and who has complete and final authority except as limited herein. Contractor. The successful Offeror who is awarded a Contract for providing all buses and equipment described in the contract documents. Defect. Patent or latent malfunction or failure in manufacture, installation, or design of any component or subsystem. Due Date. The date and time by which Offers (proposals or bids) must be received by the Procuring Agency as specified in "Instructions to Offerors" (Section 1.1.3 of Procuring Agency's solicitation). Offer. A promise, if accepted, to deliver equipment and services according to the underlying solicitation of the Procuring Agency documented using the prescribed form in the solicitation, including any bid or proposal or Best and Final Offer. Offeror. A legal entity which makes an Offer, including a bidder or proposer. Related Defect. Damage inflicted on any component or subsystem as a direct result of a separate Defect. (a) Competitive Negotiation Solicitation. Procuring Agency's Request for Proposals (b)Sealed Bids Solicitation. Procuring Agency's Invitation for Bids General Contractual Provisions 62 10/18/07
Standard Bus Procurement Guidelines Supplier or Subcontractor. Any manufacturer, company, or agency providing units, components, or subassemblies for inclusion in the bus. Supplier items shall require qualification by type and acceptance tests in accordance with requirements defined in Part 3: Quality Assurance Provisions. Work. Any and all labor, supervision, services, materials, machinery, equipment, tools, supplies, and facilities called for by the Contract and necessary to the completion thereof. 2.2 CONTRACT AND MODIFICATIONS 2.2.1 CONTRACT AWARD AND EXECUTION The acceptance of an Offer for award, if made, shall be evidenced by a notice of award of Contract in writing delivered in person or by registered mail to the Offeror whose Offer is accepted. No other act by the Procuring Agency shall evidence acceptance of an Offer. Such notice shall obligate said Offeror to commence performance under the Contract as specified in "Production of Documents" (Section 2.7.3 ). 2.2.2 CONTRACT DOCUMENTS The Contract consists of the following: (a)(for use in negotiated (b) (for use in negotiated (c)(for use in competitive bids) procurements only) procurements only) Part 1 - Contractor's Best and Part 1 - Contractor's Best and Part 1 - Contractor's Offer and Final Offer and Final Offer and Procuring Agency's Procuring Agency's Procuring Agency's Notice of Award Notice of Award Notice of Award Part 2 - General Contractual Part 2 - General Contractual Part 2 - General Contractual Provisions Provisions Provisions Part 3 - Quality Assurance Part 3 - Quality Assurance Part 3 - Quality Assurance Provisions Provisions Provisions Part 4 - Warranty Provisions Part 4 - Warranty Provisions Part 4 - Warranty Provisions Part 5 - Technical Part 5 - Technical Part 5 - Technical Specifications Specifications Specifications Addenda - As issued Contractor's Proposal including any modifications explicitly incorporated in Contractor's Best and Final Offer Addenda - As issued. Addenda - As issued. In case of any conflict among these documents where the parties' intended resolution is not clear, the order of precedence shall be: General Contractual Provisions 63 10/18/07
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