Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines Procuring Agency to determine any minimum requirements for equity, working capital, debt, etc. For example where it would be possible to establish some minimum numerical values for equity, debt to assets ratio, etc. as a screening mechanism, this should be done on an approximate basis to avoid having to rule out an otherwise viable Offeror which is just below a rigid minimum. Whatever measures are established should be consistent with what the financial strength needs are for the project. Here it is only important to determine if the Offeror will have sufficient financial strength to pay its bills on time, fund the cash flow, and meet obligations to subcontractors. The evaluation of financial strength should take into account the Offerors other contractual commitments) 2. Engineering, management and service organizations with sufficient personnel and requisite disciplines, licenses, skills, experience, and equipment to complete the Contract as required and satisfy any engineering or service problems that may arise during the warranty period. 3. Adequate manufacturing facilities sufficient to produce and factory-test equipment on schedule. 4. A spare parts procurement and distribution system sufficient to support equipment maintenance without delays and a service organization with skills, experience, and equipment sufficient to perform all warranty and on-site work. 5. Evidence that Offeror is qualified in accordance with Part 3: Quality Assurance Provisions. 6. Evidence of satisfactory performance and integrity on contracts in making deliveries on time, meeting specifications and warranty provisions, parts availability, and steps Offeror took to resolve any judgments, liens, fleet defects history, and warranty claims. Evidence shall be by client reference. The Procuring Agency shall have the right to conduct a pre-award survey of each Offeror. 1.1.4.3 SINGLE BID RESPONSE If only one bid is received in response to the invitation for bids, a detailed cost proposal may be requested of the single Offeror. A cost/price analysis and evaluation and/or audit may be performed of the cost proposal in order to determine if the price is fair and reasonable. 1.1.4.4 AWARD PROCEDURE Within _(Procuring Agency to insert number of days)__ calendar days after the bid opening, the Contracting Officer shall sign the Solicitation, Offer and Award form submitted by the successful Offeror and shall deliver the executed Contract documents specified in “Contract Documents” (Section 2.2.2) within __(Procuring Agency to insert number of days)____ calendar days after the signing. Delivery of Contract documents shall be determined by the Contractor’s signature on the return receipt request. 1.1.4.5 BID REJECTION The Procuring Agency reserves the right to waive any minor bid informalities or irregularities received which do not go to the heart of the bid or prejudice other Offerors, or to reject, for good and compelling reasons, any and all bids submitted. Conditional bids, or those which take exception to the specifications, will be considered nonresponsive and will be rejected. General Contractual Provisions 44 10/18/07
Standard Bus Procurement Guidelines 1.1.4.6 CONFIDENTIAL INFORMATION NOTE: The following provision should be considered as a guideline for drafting a clause which is consistent with local laws. Access to government records is governed by the (city state or local law). Except as otherwise required by the (city state or local law), the Procuring Agency will exempt from disclosure proprietary information, trade secrets and confidential commercial and financial information submitted in the bid. Any such proprietary information, trade secrets or confidential commercial and financial information which an Offeror believes should be exempted from disclosure shall be specifically identified and marked as such. Blanket-type identification by designating whole pages or sections as containing proprietary information, trade secrets or confidential commercial and financial information will not assure confidentiality. The specific proprietary information, trade secrets or confidential commercial and financial information must be clearly identified as such. (a) (If it is possible under the local law to separate the confidential information from the bid) - The Offeror may (or shall) submit proprietary information, trade secrets or confidential commercial and financial information, which an Offeror believes should be exempted from disclosure, in a separate volume specifically identified and marked as such as an appendix to the bid. (b) (Guideline option omitted) The following information is not required to be included in the Bid, but the Offeror shall make it available for review by the Procuring Agency: (Procuring Agency to insert requirements) Upon a request for records from a third party regarding this bid the Procuring Agency will notify in writing the party involved. The party involved must respond within 20 (twenty) calendar days with the identification of any and all “proprietary, trade secret, or confidential commercial or financial” information and the party involved will indemnify the Procuring Agency’s defense costs associated with its refusal to produce such identified information; otherwise, the requested information may be released. The Procuring Agency shall employ sound business practices no less diligent than those used for the Procuring Agency's own confidential information to protect the confidence of all licensed General Contractual Provisions 45 10/18/07
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