Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines (NOTE: All text shown in italics are either instructions to the Procuring Agency, information to be specified, guidelines, or examples.) 1.1 SOLICITATION 1.1.1 SOLICITATION DATA 1.1.1.1 PROCURING AGENCY AND CONTRACTING OFFICER Invitation for Bids (IFB) No: Date: Procuring Agency: Telephone No.: 1.1.1.2 SCOPE Name Address Contracting Officer Fax No.: Procuring Agency requests proposals for the manufacture and delivery of transit buses/spare parts in accordance with the terms and conditions set forth below. The Contract shall be a firm-fixed price Contract. 1.1.1.3 SOLICITATION SCHEDULE The following is the solicitation schedule for Offerors: Offeror Communications and Requests Sec. 1.1.2.2 due at least (fifteen days) before bid due date Bid Due Date Sec. 1.1.3.1 (insert date and time) 1.1.2 PRE-BID 1.1.2.1 BID POSTPONEMENT AND ADDENDA The Procuring Agency reserves the right to revise or amend the specifications up to the time set for opening the bids. Such revisions and amendments, if any, shall be announced by addenda to this General Contractual Provisions 40 10/18/07
Standard Bus Procurement Guidelines solicitation. Copies of such addenda shall be furnished to all prospective Offerors. If the revisions and amendments require changes in quantities or prices bid, or both, the date set for opening bids may be postponed by such number of days as in the opinion of the Procuring Agency shall enable Offerors to revise their bids. In any case, bid opening shall be at least five working days after the last addendum, and the addenda shall include an announcement of the new date, if applicable, for opening bids. 1.1.2.2 OFFEROR COMMUNICATIONS AND REQUESTS All correspondence, communication and/or contact in regard to any aspect of this solicitation or Offers shall be with the Contracting Officer identified in “Procuring Agency and Contracting Officer” (Section 1.1.1.1)above, or his/her designated representative. Offerors and their representatives shall not make any contact with or communicate with any members of the Procuring Agency, or its employees and consultants, other than the Contracting Officer in regard to any aspect of this solicitation or Offers. At any time during this procurement up to the time specified in “Solicitation Schedule” (Section 1.1.1.3), Offerors may request, in writing, a clarification or interpretation of any aspect, or a change to any requirement of the solicitation or any addenda to the solicitation. Requests may include suggested substitutes for specified items and for any brand names which whenever used in this solicitation shall mean the brand name or approved equal. Such written requests shall be made to the Contracting Officer and may be transmitted by facsimile. The Offeror making the request shall be responsible for its proper delivery to the Procuring Agency per “Procuring Agency and Contracting Officer” (Section 1.1.1.1) on the form provided in “Request for Change or Approved Equal” (Section 1.1.6.1). The Procuring Agency will not respond to oral requests except those made at any pre-bid conference, which shall be tentative responses. Any oral response at a pre-bid conference which is not confirmed by an addendum shall not be official or binding on the Procuring Agency. Any request for a change to any requirement of the Contract documents must be fully supported with technical data, test results, or other pertinent information evidencing that the exception will result in a condition equal to or better than that required by the RFP, without substantial increase in cost or time requirements. Any responses to such written requests shall be provided by the Procuring Agency in the form of addenda only. Only written responses provided as addenda shall be official and all other forms of communication with any officer, employee or agent of the Procuring Agency shall not be binding on the Procuring Agency. If it should appear to a prospective Offeror that the performance of the Work under the Contract, or any of the matters relating thereto, is not sufficiently described or explained in the solicitation or Contract documents, or that any conflict or discrepancy exists between different parts thereof or with any federal, state, local or Procuring Agency law, ordinance, rule, regulation, or other standard or requirement, then the Offeror shall submit a written request for clarification to the Procuring Agency within the time period specified above. 1.1.2.3 BID WITHDRAWAL After the bids are opened, bids may not be withdrawn during the period specified in “Due Date,” (Section 1.1.3.2). Prior to the date/time set for bid opening, however, bids may be modified or withdrawn by the Offeror’s authorized representative in person, or by written or facsimile notice. If bids are modified or withdrawn in person, the authorized representative shall make his identity known and shall sign a receipt for the bid. Written or facsimile notices shall be received in the office General Contractual Provisions 41 10/18/07
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