Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines Excellent Significantly exceeds in all respects the minimum requirements; high probability of success; no significant weaknesses. Very Good Substantial response; meets in all aspects and in some cases exceeds, the critical requirements; no significant weaknesses. Good Generally meets minimum requirements; good probability of success; weaknesses can be readily corrected. Marginal Lack of essential information; low probability for success; significant weaknesses, but correctable. Unsatisfactory Fails to meet minimum requirements; needs major revision to make it acceptable. Evaluators are to substantiate each rating with a brief narrative explaining their evaluation. The narrative will be specific in nature, addressing the strengths/weaknesses of the proposal in each area and provide a sound rationale for the conclusion reached. This becomes the basis for the evaluator’s overall rating and comparison to other proposals. To arrive at the overall technical rating, the evaluator will develop a summary statement. Evaluators may utilize an informal weighting scheme as a tool (not to be considered the formal evaluation) to assist them in formulating their evaluation. This may be helpful to individual evaluators in terms of remaining focused on the relationship between criteria and facilitate the evaluation process. 2. The individual evaluators will rank each of the proposals reviewed in descending order and provide a supporting narrative, addressing the specific elements of the proposal that are the determining factors (consistent with step 1 findings) for their position within the ranking. 3. Committee members will review and discuss the individual findings and develop a consensus ranking consistent with the evaluation criteria. The committee ranking must also be supported by a narrative that provides the rationale (specific strengths and weaknesses) for their determination. 4. The rank ordered list of proposals will be arrayed in descending order together with the price evaluation figure for each proposal. As the list is reviewed in descending order, any increase in price as technical merit decreases will cause the elimination of the proposal from the list. If more than one proposal remains, the committee will review the trade-offs between descending technical merit and descending price. The committee will then make a decision regarding which of the proposals is the most advantageous to the Procuring Agency, price and other factors considered Request for Proposals, Offer & Award 10/18/2007 36
Standard Bus Procurement Guidelines 1 SOLICITATION, OFFER & AWARD (Part 1 if Competitive Bidding is to be Followed: an alternative version of Part 1 for use in competitive negotiation precedes this Part 1) General Contractual Provisions 37 10/18/07
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