Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines B. Human and Physical Resources (sub-weight = ______) C. Record of Performance on Bus Contracts (sub-weight = ______) VII. Other Financial Impacts (weight = _______). This factor will consider the following financial impacts: maintenance costs resulting from parts reliability, parts standardization, warranties, timeframe for Contract performance and final delivery, and the extent to which the Procuring Agency can analyze cost and pricing data. 1.1.4.3.3 Application of Evaluation Criteria. (Completely Weighted Formula Illustrative Method) (NOTE: This section may or may not be included, dependent upon the specific criteria that are included in Section 1.1.4.3.2.) Proposals will be evaluated against the pass/fail Criteria Nos. 1, 2 and 3. Any proposal which meets all pass/fail criteria, or fails one or more of these criteria but is susceptible of being made to meet such failed criteria, will be considered within the competitive range. Otherwise, a proposal may not be considered to be within the competitive range. Sub-criteria of Criteria Nos. 4 and 6 will be scored based on the reviewer’s determination of the degree of compliance with Contract requirements, potential risks and benefits, and strengths and weaknesses. The score is reduced in proportion to the extent of non-conformance, discrepancies, errors, omissions, and risks to the Procuring Agency. Scores will be assigned according to the following: 9 - 10 Exceptional. Fully compliant with Contract requirements and with desirable strengths or betterments; no errors, or risks, or weaknesses or omissions. 6 - 8 Good to Superior. Compliant with Contract requirements; some minor errors, or risks, or weaknesses or omissions. 4 - 5 Adequate. Minimally compliant with Contract requirements; errors, or risks, or weaknesses or omissions; possible to correct and make acceptable. 1 - 3 Poor to Deficient. Non-compliant with Contract requirements; errors, or risks, or weaknesses or omissions; difficult to correct and make acceptable. 0 Unacceptable. Totally deficient and not in compliance with Contract requirements; not correctable. An estimate of the impact costs to the Procuring Agency will be made for the items listed in Criterion No. 7. Resultant scores for each sub-criterion will be weighed by the appropriate weight factors and a total score for each criterion determined. The scores of Criteria Nos. 4, 5 and 6 will then be weighed by the appropriate weight factors and a total score developed for the proposal. The following table illustrates the procedure. Request for Proposals, Offer & Award 10/18/2007 32
Standard Bus Procurement Guidelines Illustrative Scoring Format for Scoring Example No. 1 Criterion Score Weight Weighted Score Subcriterion 4. Technical a. Engine X /10 = b. Transmission X /10 = c. Major Subsystems X /10 = d. Quality Assurance X /10 = e. Spare Parts Availability X /10 = f. Standard Warranty X /10 = g. System Support X /10 = Total Technical 5. Proposed Price Lowest Price Proposed Price of this Proposal = X = 6. Qualifications a. Financial Strength and Resources X /10 = b. Human and Physical Resources X /10 = Total Qualifications 7. Other Financial Impacts Lowest Estimated Impact Cost Impact Cost of this Proposal TOTAL OF CRITERIA 4, 5, 6, AND 7 II. Narrative / Trade-Off Method = X = 1.1.4.3.2 Evaluation Criteria (Narrative / Trade-Off Illustrative Method) I. Unacceptable Exceptions, Conditions, Reservations and Understandings (pass or fail). Exceptions, conditions, reservations or understandings that are explicitly, fully and separately stated on the required form of Section 1.1.6.9 “Form for Proposal Deviation” will be evaluated for their acceptability. Each of any exceptions and/or conditions made in a proposal will be evaluated and the Procuring Agency will determine their individual acceptability. An unacceptable exception, condition, reservation or understanding, if not withdrawn by the Offeror upon the request by the Procuring Agency, would be cause for the proposal to be rejected. For the purposes of determining the competitive range a proposal containing unacceptable exceptions, conditions, reservations or understandings may be included on the basis that the proposal is capable of being made acceptable Request for Proposals, Offer & Award 10/18/2007 33
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