Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines acknowledge the receipt of each individual addendum and all prior addenda in their proposals. Failure to acknowledge in their proposals receipt of addenda may at the Procuring Agency's sole option disqualify the proposal. If the Procuring Agency determines that the addenda may require significant changes in the preparation of proposals, the deadline for submitting the proposals may be postponed by the number of days that the Procuring Agency determines will allow Offerors sufficient time to revise their proposals. Any new Due Date shall be included in the addenda. 1.1.2.4 CONDITIONS, EXCEPTIONS, RESERVATIONS OR UNDERSTANDINGS Proposals stating conditions, exceptions, reservations or understandings (hereinafter “deviations”) relating to the RFP may be rejected. Offerors may submit an alternate proposal that states deviations so long as a basic proposal not containing deviations is submitted. Offerors may propose alternates either within one overall proposal or by submitting more than one proposal. Any alternate proposal shall include a price proposal in accordance with “Price Proposal Requirements” (Section 1.1.3.3). Any and all deviations must be explicitly, fully and separately stated in the proposal by completing form(s) provided in “Form for Proposal Deviation” (Section 1.1.6.9), setting forth at a minimum the specific reasons for each deviation so that it can be fully considered and, if appropriate, evaluated by the Procuring Agency. All deviations not found by the Procuring Agency to be unacceptable shall be evaluated in accordance with the appropriate evaluation criteria and procedures, and may result in the Offeror receiving a less favorable evaluation than without the deviation. 1.1.3 INSTRUCTIONS TO OFFERORS 1.1.3.1 DUE DATE Sealed proposals in original and (number) copies must be received at the address shown in “Procuring Agency and Contracting Officer” (Section 1.1.1.1)until (date/time) for the provision of (number of buses, spare parts, options, etc.). All labor, equipment, and materials shall be furnished in strict accordance with the delivery schedule and conditions of the Contract Documents. Proposals and subsequent offers shall be valid for a period of (Procuring Agency to specify, not less than 90 and not more than 180 days) days . 1.1.3.2 TECHNICAL PROPOSAL REQUIREMENTS (NOTE: Procuring Agency to develop and insert instructions to Offerors specifying the format and content of the technical proposal.) 1.1.3.2.1 Offeror Qualifications Statement The Offeror shall state on the form provided in “Service and Parts Support” (Section 1.1.6.3) the representatives responsible for assisting the Procuring Agency, as well as the location of the nearest distribution center which shall furnish a complete supply of parts and components for the repair and maintenance of the buses to be supplied. The Offeror shall also state below, or by separate attachment, its policy on transportation charges for parts other than those covered by warranty. In addition, the Offeror shall provide the following information:(NOTE: Procuring Agency to specify the information necessary to evaluate against the qualifications requirements of Section 1.1.4.3.1.) Request for Proposals, Offer & Award 10/18/2007 6
Standard Bus Procurement Guidelines 1.1.3.2.2 Technical Proposal (NOTE: Procuring Agency to specify two types of information that Offerors shall include in the technical proposal: (1) the specific information needed to evaluate against the evaluation criteria of Section 1.1.4.3.2 and (2) the information that qualifies and quantifies the features of the bus offered that contractually commits the Offeror to deliver a specific bus design.) 1.1.3.2.3 Management Plan (NOTE: Procuring Agency to specify the information required for any Management Plan required to be included in the proposal consistent with any specific management requirements and any evaluation criteria of Section 1.1.4.3.2.) 1.1.3.3 PRICE PROPOSAL REQUIREMENTS (NOTE: Procuring Agency to specify the specific pricing data required and include the forms of Section 1.1.6 below on which prices are to be proposed.) The Offeror is required to complete and execute the Pricing Schedule of Forms (Section 1.1.6.10) and provide same in the price proposal. The Contractor shall be liable for payment of all local taxes applicable to the complete bus as delivered and should add these amounts to the Offer price. The Procuring Agency shall furnish to all prospective Offerors a list of applicable state and local taxes imposed by the Procuring Agency’s state or local governments. The Procuring Agency shall be liable for any such state and local taxes applicable to the complete bus as delivered that are promulgated and become effective between the Due Date and the delivery date. 1.1.3.4 PROPOSAL PACKAGING REQUIREMENTS Proposals shall be submitted in two (2) separately sealed packages. Each package shall be marked as specified below and shall contain all of the proposal documents for which the package is required to be marked and no other documents. These same requirements shall apply to any Best and Final Offers which may be requested. PACKAGE NO. 1 TECHNICAL PROPOSAL (Name of Procurement) SUBMITTED BY: PACKAGE NO. 2 1. Letter of Transmittal 2. Technical Proposal 3. References and Non-priced Information (if provided by Offeror) (Offeror's name and address) PRICE PROPOSAL (Name of Procurement) Request for Proposals, Offer & Award 10/18/2007 7
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