Standard Bus Procurement Guidelines - APTAStandards.com

Standard Bus Procurement Guidelines
acknowledge the receipt of each individual addendum and all prior addenda in their proposals.
Failure to acknowledge in their proposals receipt of addenda may at the Procuring Agency's sole
option disqualify the proposal.
If the Procuring Agency determines that the addenda may require significant changes in the
preparation of proposals, the deadline for submitting the proposals may be postponed by the number
of days that the Procuring Agency determines will allow Offerors sufficient time to revise their
proposals. Any new Due Date shall be included in the addenda.
1.1.2.4 CONDITIONS, EXCEPTIONS, RESERVATIONS OR UNDERSTANDINGS
Proposals stating conditions, exceptions, reservations or understandings (hereinafter “deviations”)
relating to the RFP may be rejected. Offerors may submit an alternate proposal that states deviations
so long as a basic proposal not containing deviations is submitted. Offerors may propose alternates
either within one overall proposal or by submitting more than one proposal. Any alternate proposal
shall include a price proposal in accordance with “Price Proposal Requirements” (Section 1.1.3.3).
Any and all deviations must be explicitly, fully and separately stated in the proposal by completing
form(s) provided in “Form for Proposal Deviation” (Section 1.1.6.9), setting forth at a minimum the
specific reasons for each deviation so that it can be fully considered and, if appropriate, evaluated by
the Procuring Agency. All deviations not found by the Procuring Agency to be unacceptable shall be
evaluated in accordance with the appropriate evaluation criteria and procedures, and may result in the
Offeror receiving a less favorable evaluation than without the deviation.
1.1.3 INSTRUCTIONS TO OFFERORS
1.1.3.1 DUE DATE
Sealed proposals in original and (number) copies must be received at the address shown in
“Procuring Agency and Contracting Officer” (Section 1.1.1.1)until (date/time) for the provision of
(number of buses, spare parts, options, etc.). All labor, equipment, and materials shall be furnished in
strict accordance with the delivery schedule and conditions of the Contract Documents. Proposals
and subsequent offers shall be valid for a period of (Procuring Agency to specify, not less than 90
and not more than 180 days) days .
1.1.3.2 TECHNICAL PROPOSAL REQUIREMENTS
(NOTE: Procuring Agency to develop and insert instructions to Offerors specifying the format and
content of the technical proposal.)
1.1.3.2.1 Offeror Qualifications Statement
The Offeror shall state on the form provided in “Service and Parts Support” (Section 1.1.6.3) the
representatives responsible for assisting the Procuring Agency, as well as the location of the nearest
distribution center which shall furnish a complete supply of parts and components for the repair and
maintenance of the buses to be supplied. The Offeror shall also state below, or by separate
attachment, its policy on transportation charges for parts other than those covered by warranty.
In addition, the Offeror shall provide the following information:(NOTE: Procuring Agency to specify
the information necessary to evaluate against the qualifications requirements of Section 1.1.4.3.1.)
Request for Proposals, Offer & Award 10/18/2007
6