Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines before submitting, Contractor's original Offer. The Contractor shall pass on to the Procuring Agency any warranty, offered by a component supplier, that is superior to that required herein. 4.2 REPAIR PROCEDURES 4.2.1 REPAIR PERFORMANCE The Contractor is responsible for all warranty-covered repair work. To the extent practicable, the Procuring Agency will allow the Contractor or its designated representative to perform such work. At its discretion, the Procuring Agency may perform such work if it determines it needs to do so based on transit service or other requirements. Such work shall be reimbursed by the Contractor. 4.2.2 REPAIRS BY CONTRACTOR The Contractor or its designated representative shall begin work on warranty-covered repairs, within five calendar days after receiving notification of a Defect from the Procuring Agency. The Procuring Agency shall make the bus available to complete repairs timely with the Contractor repair schedule. The Contractor shall provide at its own expense all spare parts, tools, and space required to complete repairs. At the Procuring Agency's option, the Contractor may be required to remove the bus from the Procuring Agency's property while repairs are being effected. If the bus is removed from the Procuring Agency's property, repair procedures must be diligently pursued by the Contractor's representative. 4.2.3 REPAIRS BY PROCURING AGENCY 4.2.3.1 PARTS USED If the Procuring Agency performs the warranty-covered repairs, it shall correct or repair the Defect and any Related Defects utilizing parts supplied by the Contractor specifically for this repair. At its discretion, the Procuring Agency may use Contractor-specified parts available from its own stock if deemed in its best interest. Monthly, or at a period to be mutually agreed upon, reports of all repairs covered by this warranty shall be submitted by the Procuring Agency to the Contractor for reimbursement or replacement of parts. The Contractor shall provide forms for these reports. 4.2.3.2 CONTRACTOR SUPPLIED PARTS The Procuring Agency may require that the Contractor supply new parts for warranty-covered repairs being performed by the Procuring Agency. These parts shall be shipped prepaid to the Procuring Agency from any source selected by the Contractor within 10 (ten) working days of receipt of the request for said parts. Parts supplied by the Contractor shall be Original Equipment Supplier (OEM) equivalent or superior to that used in the bus original manufacture. Warranty Provisions 114 10/18/07
Standard Bus Procurement Guidelines 4.2.3.3 DEFECTIVE COMPONENTS RETURN The Contractor may request that parts covered by the warranty be returned to the manufacturing plant. The total cost for this action shall be paid by the Contractor. Materials should be returned in accordance with Contractor's instructions. 4.2.3.4 FAILURE ANALYSIS The Contractor shall, upon specific request of the Procuring Agency, provide a failure analysis of fleet defect- or safety-related parts, or major components, removed from buses under the terms of the warranty, that could affect fleet operation. Such reports shall be delivered within 60 (sixty) days of the receipt of failed parts. 4.2.3.5 REIMBURSEMENT FOR LABOR The Procuring Agency shall be reimbursed by the Contractor for labor. The amount shall be determined by multiplying the number of man-hours actually required to correct the Defect by a per hour, 5M mechanic, straight wage rate, as defined in "Technical Specifications" (Section 5), plus (procuring agency to insert fringe benefit rate) percent fringe benefits and (procuring agency to insert overhead rate) percent overhead, plus the cost of towing in the bus if such action was necessary and if the bus was in the normal service area. These wage and fringe benefit rates shall not exceed the rates in effect in the Procuring Agency's service garage at the time the Defect correction is made. 4.2.3.6 REIMBURSEMENT FOR PARTS The Procuring Agency shall be reimbursed by the Contractor for defective parts and for parts that must be replaced to correct the Defect. The reimbursement shall be at the current price at the time of repair and shall include taxes where applicable and 15 (fifteen) percent handling costs. 4.2.3.7 REIMBURSEMENT REQUIREMENTS The Contractor shall reimburse the Procuring Agency for warranty labor and/or parts within 60 (sixty) days of receipt of warranty claim. 4.2.4 WARRANTY AFTER REPLACEMENT/REPAIRS If any component, unit, or subsystem is repaired, rebuilt or replaced by the Contractor, or by the Procuring Agency with the concurrence of the Contractor, the component, unit, or subsystem shall have the unexpired warranty period of the original. Repairs shall not be warranted if Contractorprovided or authorized parts are not used for the repair; unless the Contractor has failed to respond within five days, in accordance with "Scope of Warranty Repairs" (Section 4.1.5). The warranty on items determined to be fleet defects as defined in Section 4.1.6.1 shall be extended for the time and/or miles of the original warranty remaining at the time the fleet defect was identified. This extended warranty shall begin on the repair/replacement date for corrected items on each bus. Warranty Provisions 115 10/18/07
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