Standard Bus Procurement Guidelines - APTAStandards.com

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Standard Bus Procurement Guidelines 3.2 INSPECTIONS 3.2.1 INSPECTION STATIONS Inspection stations shall be at the best locations to provide for the work content and characteristics to be inspected. Stations shall provide the facilities and equipment to inspect structural, electrical, hydraulic, and other components and assemblies for compliance with the design requirements. Stations shall also be at the best locations to inspect or test characteristics before they are concealed by subsequent fabrication or assembly operations. These locations shall minimally include underbody structure completion, body framing completion, body prior to paint preparation, water test before interior trim and insulation installation, engine installation completion, underbody dress-up and completion, bus prior to final paint touchup, bus prior to road test, and bus final road test completion. 3.2.2 RESIDENT INSPECTOR 3.2.2.1 RESIDENT INSPECTOR ROLE The Procuring Agency shall be represented at the Contractor's plant by resident inspectors. They shall monitor, in the Contractor's plant, the manufacture of transit buses built under the procurement. The presence of these resident inspectors in the plant shall not relieve the Contractor of its responsibility to meet all of the requirements of this procurement. The Procuring Agency shall designate a primary resident inspector, whose duties and responsibilities are delineated in "Pre- Production Meetings" (Section 4.2.2.2); "Authority" (Section 4.2.2.3); and "Pre-Delivery Tests" (Section 4.3.2). Contractor and resident inspector relations shall be governed by the guidelines included as Attachment A to this Part 4. "Quality Assurance" Provisions. 3.2.2.2 PRE-PRODUCTION MEETINGS The primary resident inspector shall participate in design review and pre-production meetings with the Procuring Agency. At these meetings the configuration of the buses and the manufacturing processes shall be finalized, and all contract documentation provided to the inspector. No less than 30 (thirty) days prior to the beginning of bus manufacture, the primary resident inspector shall meet with the Contractor's quality assurance manager and shall conduct a pre-production audit meeting. They shall review the inspection procedures and finalize inspection checklists. The resident inspectors may begin monitoring bus construction activities two weeks prior to the start of bus fabrication. 3.2.2.3 AUTHORITY Records and data maintained by the quality assurance organization shall be available for review by the resident inspectors. Inspection and test records for this procurement shall be available for a minimum of one year after inspections and tests are completed. Quality Assurance Provisions 102 10/18/07
Standard Bus Procurement Guidelines The Contractor's gauges and other measuring and testing devices shall be made available for use by the resident inspectors to verify that the buses conform to all specification requirements. If necessary, the Contractor's personnel shall be made available to operate the devices and to verify their condition and accuracy. Discrepancies noted by the resident inspector during assembly shall be entered by the Contractor's inspection personnel on a record that accompanies the major component, subassembly, assembly, or bus from start of assembly through final inspection. Actions shall be taken to correct discrepancies or deficiencies in the manufacturing processes, procedures, or other conditions that cause articles to be in nonconformity with the requirements of the contract specifications. The inspection personnel shall verify the corrective actions and mark the discrepancy record. If discrepancies cannot be corrected by replacing the nonconforming materials, the Procuring Agency shall approve the modification, repair, or method of correction to the extent that the contract specifications are affected. The primary resident inspector shall remain in the Contractor's plant for the duration of bus assembly work under this contract. Only the primary resident inspector or designee shall be authorized to release the buses for delivery. The resident inspectors shall be authorized to approve the pre-delivery acceptance tests. Upon request to the quality assurance supervisors, the resident inspectors shall have access to the Contractor's quality assurance files related to this procurement. These files shall include drawings, assembly procedures, material standards, parts lists, inspection processing and reports, and records of defects. 3.2.2.4 SUPPORT PROVISIONS The Contractor shall provide office space for the resident inspectors in close proximity to the final assembly area. This office space shall be equipped with desks, outside and interplant telephones, file cabinet, chairs, and clothing lockers sufficient to accommodate the resident staff. 3.3 ACCEPTANCE TESTS 3.3.1 RESPONSIBILITY Fully-documented tests shall be conducted on each production bus following manufacture to determine its acceptance to the Procuring Agency. These acceptance tests shall include pre-delivery inspections and testing by the Contractor, and inspections and testing by the Procuring Agency after the buses have been delivered. 3.3.2 PRE-DELIVERY TESTS The Contractor shall conduct acceptance tests at its plant on each bus following completion of manufacture and before delivery to the Procuring Agency. These pre-delivery tests shall include visual and measured inspections, as well as testing the total bus operation. The tests shall be conducted and documented in accordance with written test plans, approved by the Procuring Agency. Quality Assurance Provisions 103 10/18/07
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