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A Web Site for counceling on students' future courses
Tsutomu Matsumoto*, Tomonori Wasaki*, Mitomo Okayama*,
Katsunori Horikawa**, Toshiriro Hayashi***, Mike Nga****
* Kumamoto National College of Tecnology ** The Intrigue Corporation
*** Faculty of Science and Engineering, Saga University
**** Omron Management Centre of AsiaPacific
E-mail : matumoto@ecsrv.ec.knct.ac.jp
Abstract
We have done the counseling on future courses to students using e-mail. Based on the experience we have designed the
Web Site for couseling future courese. In this paper we describe the scheme of Web Site which has employment
opprtunities and enrollment universities as a data base and how to collect URL which offer job opprtunities on the
Internet. Furthermore we describe how we counsell the students using this system.
1. Introduction
The counseling on future courses is one of the most important non-teaching activities in Japananese College or
University. Economic recession starting in 1990 has caused the shortage of employment opportunities. In this academic
year, Apr. 1995-Mar. 1996, we have done the counseling on future courses to graduating students using e-mail. We
provided employment information, vocational advice, information about enrolling to universities and discuss how to
make recommendation letter[1]. It is much better for teachers in charge and graduates to access to the database on future
course.
Nowadays the number of organizations or companies which offer the employment opportunities on the Internet is
increasing. The issue then is that how to find them effectively on the Internet[2].
Though some Web sites are offered as search engines, with Web URL that could be collected manually or
automatically[3,4]. It is not convenient for our students to find appropriate organizations and employment opportunity.
They do not know which companies offer employment information on the Webs. In short they only want the Web that
has URL of companies offering employment information. Furthermore they need various information about which
company has a history of employing past graduates from our college, and the criteria to get the job and so on.
In order to improve these issues, we have developed a Web site with database for employment information and
university enrollment information. This paper describes the design concept of our Web site. Further we report how to
counsel future courses to graduating students using the Web site.
2. Design concept of database for counseling on future course
Graduating students of Technical Colleges in Japan get job offers before graduation. This is a Japanese tradition in
getting a job. The traditional way is that staff from human resource(HR) department of companies visit teachers in
charge. They ask teachers about possibilities of employment for graduating students as engineers. When teachers meet
the HR staff of various companies, they try to get as much information as possible about criteria, vacancies, vacancies
for women graduating students, etc. Another possibility is that HR of companies sent documentation related to
employment by parcel service. We arrange these data and put them into the database.
Graduating students who want to enroll into universities look for universities accepting students from technical colleges.
Many national universities send the documentation related to enrollment to Technical Colleges. We have to arrange
them and we put them into the database.
The database that we should develop must offer two major information: one is employment information and the other is
that Universities enrollment criteria. Of course employment information includes WWW URL that companies post want
ads on the Internet. This database system should be a server-client system and also a WWW server, because we should
be able to access it with any terminal.
Generally counseling for future course start on the beginning of each academic year. First we organize a special class for
guidance. At the class we hand out brochures to students and explain outline of counseling and give various past
information. This database should have like this brochure so that we do not need to print and hand it out. Figure 1 shows
the scheme of database on above mentioned.