February 2012 - South Dakota Team Ag-Ed
February 2012 - South Dakota Team Ag-Ed
February 2012 - South Dakota Team Ag-Ed
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SD FFA Foundation Board Meeting Minutes<br />
<strong>February</strong> 14 th, <strong>2012</strong> @ AmericInn, Ft. Pierre<br />
Members present: Gerri Eide, Jeff VanderWilt, Jeff VanderWal, Sandy Osterday, Nora Kohlenberg,<br />
Laura Nordlund, Linda Petersen, Dani Herring, Kelly O’Donnell, Chelsey Abler, Kiley Kaufman, Greg<br />
Janisch, Tara Beitelspacher, Bridget Twedt, Jeff Hoffman, Jamie Brown, and Michelle Nelson.<br />
President Sandy Osterday called the meeting to order at 8:30 a.m.<br />
Secretary’s Minutes: Nora Kohlenberg noted the date should be July 31 instead of August 31.<br />
Minutes stand approved as corrected.<br />
Investment Report: Brad Reinke from Reinke Gray Wealth Management presented written reports<br />
on the Foundation Combined Account Portfolio and the Association Scholarship Account.<br />
Jeff VanderWal moved to transfer $2500 from our cash account to our investments. Kelly O’Donnell<br />
second. Motion passed.<br />
Treasurer’s Report was given by Jeff VanderWal. We have the following balances in our accounts as<br />
of 2/13/<strong>2012</strong>:<br />
• Checking: $90,408.10<br />
• Reinke-Gray: $146,078.07<br />
• CD: $10,000.00<br />
• Bob Bell: $27,648.49<br />
• Mary Hanson: $63,496.26<br />
Treasurer’s Report was approved as read.<br />
Introductions of those present. Gerri Eide noted that we have an opening for the District 5<br />
representative. She is hoping to have an email vote and bring the new representative on before<br />
State Convention.<br />
Gerri announced that former Foundation president and ag instructor, Walt Johnson, passed away<br />
last week. A memorial has been established in his name for the SD FFA Foundation.<br />
Alumni Report: Alumni director position is currently open. A few people have expressed interest.<br />
Alumni event at State Leadership CDE – three members spoke as well as the new advisor from<br />
Stanley County. We received positive feedback from those who did attend. Weather issues<br />
prevented a large attendance. Invitations were mailed to supporters in the Pierre area for the first<br />
time event. Some interest was expressed in having events throughout the state. Linda Petersen<br />
commented that an alumni event would be best during a time when ag teachers are not as busy – at<br />
State Convention we would not have a good turnout. Watertown Farm Show, Black Hills Stock<br />
Show, Sioux Empire Farm Show, <strong>Dakota</strong>Fest would all be great places to have an event.
State of the Foundation Report:<br />
• Budget process<br />
• Annual report – full color for the first time, new design<br />
• Annual brochure – full color for the first time, new design as well<br />
• Display board – the 2007-2008 state officer team is working on the new display board for<br />
the Foundation. Currently the plan is to feature the Star Sponsor program, Jacket program,<br />
and the three-part ag education model. If you have ideas or feedback, please let Gerri know.<br />
They have secured an additional $400 from the SDSU College of <strong>Ag</strong> and Bio. They also have<br />
$800 from a donor through the Foundation.<br />
• Tribute to the American Farmer CD – Don Jacobs from Swenson Commodity Groups<br />
approached Gerri about doing a fundraiser for the Foundation. Steve Azar wrote a song and<br />
we will receive 2500 CDs of the single to sell. The cover features the Foundation logo.<br />
Radio stations will start playing it three weeks before State Convention to promote it. Some<br />
will be sold at the radio stations, some sold on Steve’s website, and about 1800 will be at<br />
convention to sell. We will also receive 50 copies to use as gifts. The song was played for<br />
the board. It was suggested to have members create a music video for the song.<br />
• Jacket program – the price will be increasing because National FFA increased the price of<br />
jackets. The sponsorship will be $65 now. We are hoping to make it more user-friendly so<br />
the certificates don’t need to be mailed in. They can also be redeemed at National<br />
Convention. Gerri is looking to have the due date moved up so the recipients can be<br />
announced and the certificate mailed out before National Convention. In 2011 we had 112<br />
applicants, 69 jackets. For <strong>2012</strong>, at least 45 jackets are covered by the Star Sponsors. Gerri<br />
and Gretchen are looking to restrict it to a certain number of applicants per chapter instead<br />
of the 10% membership. It was suggested to use last year’s membership numbers.<br />
• E-newsletters – about 200 individuals are subscribed.<br />
• K bar J - paid 2 Newell FFA members $800 to go to National Convention. We received $834<br />
from his sales. He will not be going to National Convention in the future.<br />
• Phon-a-thon report – Chelsey and Kiley reported: went well, they incorporated prizes to<br />
help engage the volunteers. We had more than past state officers to help this year. Kiley<br />
asked for teachers to let her know if they have seniors that are very involved in FFA that<br />
would be good to help with the Phon-a-thon this year. Comments: if you know the person,<br />
don’t go with the script, just have a conversation.<br />
• Here by the Owl – Plan is to send the state degree recipients database the Here by the Owl<br />
in June. We have over 2000 new names and contacts thanks to Kiley’s research with the<br />
state degree recipient database. Intent was to recognize the advisors on stage at state<br />
convention. Suggestion was made to display the comments at state convention or put on<br />
the Foundation webpage. The Here by the Owl comments can be made online. Other<br />
suggestions: Twitter/Facebook contest for students.<br />
• Convention career fair – letters went out, Career Fair has been moved to the HPER.<br />
Teachers please make time to visit – some exhibitors want to talk to teachers.<br />
• Star Partner Program – Tri-State Neighbor has agreed to print 50 copies in-kind for us.<br />
Sandy binds them for us. We are working to restructure the program – PAS is no longer
active in SD so the <strong>Team</strong> <strong>Ag</strong> <strong>Ed</strong> stakeholders met yesterday to determine what to do. PAS<br />
will be replaced by SD Future <strong>Ag</strong> Leaders – all organizations at the collegiate or postsecondary<br />
level. As of right now we have four 1-star (RDO Equipment, North Central<br />
Farmers Elevator, Farm Credit Services, C & B Operations) five 2-star (DEKALB, Pioneer,<br />
ADM Benson Quinn, Channel Bio, SD Soybean Research & Promotion), and 1 distinguished<br />
(Northland Ford Dealers). It makes a huge difference if the ask is made by someone on the<br />
board who has a contact. Gerri has a letter that can be adapted and used by the board<br />
members. We need to be making asks in March to bring on July 1, so the revisions need to<br />
be done soon. We are also looking at doing banners to display at different events.<br />
Jeff VanderWal moved to order signs for our Star Partners. Dani Herring second. Motion passed.<br />
• Placemats – were used at Legislative Breakfast. Give them to legislators to put on their<br />
desks the week before LB. We ordered 10,000 placemats – 9,000 were ordered by chapters.<br />
Chapters received 25 free, and they cost $2 for every 25 after that.<br />
• Estate planning events – Foundation is looking to go and speak at estate planning events.<br />
• Christmas letter – Net income of $900.<br />
• Association “Wish list” items – Priorities: State Degree Banquet Banner, backdrop for SC<br />
photos.<br />
• Community Service Project – Sandy is working with KAH for State Convention again this<br />
year. KAH has agreed to do the fundraising for us again. Will be the same format as last<br />
year. Possible projects benefitting SD were discussed.<br />
Goal Setting for Foundation: Would like to develop a strategic plan and incorporate more<br />
community service to give back. Discussion also on adding a start-up grant for new chapters. Star<br />
Partner Program – concentrate on that and also ask those partners for their suggestions. We also<br />
talked about adding more hours for Gerri and Gretchen’s contracts to account for additional time<br />
spent fundraising and the benefits of the Foundation having more hours put towards it.<br />
Possible sponsors for the <strong>2012</strong> Sponsorship Opportunities were discussed.<br />
Events calendar: Foundation Board members are encouraged to attend State Convention.<br />
Bylaw changes were presented for the last time – no changes were suggested.<br />
Kelly O’Donnell moved to approve the bylaw changes. Dani Herring second. Motion passed.<br />
Next meeting will be at State Convention on April 15 at 5:30 PM in the HPER classroom and July<br />
29 th at the Ramkota in Pierre during SDACTE/SDAAE Conference.<br />
Tara Beitelspacher moved to adjourn. Bridget Twedt second.
Statewide Sponsoring Committee Meeting<br />
• Evaluation of past 6 months:<br />
• Discuss current award areas without specific sponsors:<br />
o Jeff VanderWal has a confirmed sponsor for Goat Production Proficiency<br />
o Wendy is working on Public Relations and Meat CDE supplies<br />
• State Convention<br />
o Laura, Sandy, Jeff VanderWal, Jeff VAnderWilt, and Wendy plan on attending.<br />
Respectfully submitted,<br />
Michelle Nelson<br />
SD FFA Foundation Secretary