notice inviting tender for providing manpower, comprising of ... - AERA

9. It shall be the responsibility of the service providing agency to meet
transportation, food, medical and other statutory requirements in respect of the
persons deployed in AERA and AERA shall have no liability of any kind whatsoever
towards such liabilities.
10. Working hours shall be from 0900 hrs. to 1730 hrs. i.e. 8-1/2 hours per day
including 30 minutes lunch break in between. However, in exigencies of work, the
service provider's personnel may be required for duration exceeding the said 8112
hours/day and may also be called on Saturday, Sunday and other Gazetted Holidays, if
required. They may be correspondingly paid for such extra hours, additional
remuneration by the service provider on the basis of a certificate provided by AERA as
per approved rates of charges to be debited to AERA. However, the Authority shall
reimburse only the actual amount paid by the service provider, subject to a maximum
of amount on pro-rata basis, for such extra hours.
11. The service provider shall be wholly and exclusively responsible for payment of
wages to the persons deployed by him in compliance with all the statutory obligations
under all related legislations as applicable as per law in force, from time to time
including Minimum Wages Act, Employees Provident Fund, ESI Act etc. and AERA
shall not incur any liability whatsoever in this respect.
12. The service provider shall submit the bill in triplicate in respect of each
particular month in the first week of the following month. As far as possible, the
payment shall be released by the third week of the following month after deducting
taxes at source under the law in force.
13. AERA shall maintain an attendance register in respect of the staff deployed by
the service provider. Payments to the service provider would be made strictly based
upon the attendance as recorded in the attendance register and certification by the
officer, with whom service provider's personnel is attached, that his service was
satisfactory.
14. No wage / remuneration shall be payable towards the period when any staff
remains absent from duty.
15. The service provider shall also provide the required personnel for a shorter
period, in case of any exigencies as per the requirement of AERA.
16. The service provider shall provide substitute's well in advance if there is any
probability of a person leaving the job due to his/her own personal reasons. The
payment in respect of the overlapping period of the substitute shall be the
responsibility of the service provider.
17. The service provider shall be contactable at all times and message sent by
phone/mail/fax/special messenger from AERA to the service provider shall be
acknowledged/responded to immediately on receipt.
18. The service provider shall strictly observe the instructions issued by this office
in fulfillment of the terms of the contract from time to time.
19. The agency should be registered with the concerned Government Authorities
under required legislating and a copy of the registration may be submitted.
Page 13 of29