Issue 19 (14 December 2012) - National Library of Australia

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In This Issue
2012 Libraries Australia Forum
New Libraries Australia Search
Redevelopment Project blog
Trove wins 2012 ANZIA Award
for Innovation
Linked Authorities Product now
available
Libraries Australia/ OCLC
agreement
Working together to enhance
the Quality of the ANBD
ISSN 1837-8145, Enter Issue
Number 19
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2012 LIBRARIES AUSTRALIA FORUM
The 2012 Libraries Australia Forum was held at the National Library of Australia (NLA) in
Canberra on 25 October 2012.
The Forum was part of two days of related events including the Libraries Australia Advisory
Committee (LAAC) meeting, a Libraries Australia ISO ILL Partners Meeting and four library
tours on 24 October.
The opening address and welcome was given by the Assistant Director-General, Resource
Sharing, Dr Marie-Louise Ayres. Keynote speakers at the Forum were Merrilee Proffitt, Senior
Program Officer, OCLC Research, who spoke about special collections in the digital age;
Judy Stokker, Director, Library Services, Queensland University of Technology who spoke
about institutional repositories; and Bill Macnaught, National Librarian, National Library of
New Zealand who spoke about the challenges and future direction of the National Library of
New Zealand.
Dr Ayres also presented Libraries Australia: Trends from the Libraries Australia survey, and
the Libraries Australia-Trove connection, and Laurel Paton and Joanna Meakins gave a
presentation on the Libraries Australia Search Redevelopment Project.
The forum presentations and the LAAC papers are now available on LA website.
[Picture:Libraries Australia Forum speakers (as pictured) Laurel Paton, Judy Stokker, Marie-
Louise Ayres, Joanna Meakins, Merrilee Proffitt and Bill Macnaught]
NEW LIBRARIES AUSTRALIA SEARCH REDEVELOPMENT PROJECT BLOG
The Libraries Australia Search Redevelopment Project now has a blog. We hope you will use
the blog to follow the Project’s progress and participate in discussions about the new Libraries
Australia Search Service.

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You can comment on posts, ask questions and share ideas. To join in the conversation, click
on the Leave a Comment link at the bottom of the post. You will be prompted to provide your
name and email address, type your comment, and then click the Post Comment button. Your
details won’t be published. We also offer an RSS feed as a convenient way to help keep you
up to date with news about the Project.
From the Libraries Australia website home page, you can view blog posts under “Latest
News” as well as from the Search Redevelopment Project link that appears under the “Get
Involved” heading.
TROVE WINS 2012 ANZIA AWARD FOR INNOVATION
Trove has been awarded the 2012 Australia & New Zealand Internet Award (ANZIA) for
Innovation. The ANZIA Awards, a collaboration between the .au Domain Administration and
InternetNZ, have recognised excellence and innovation for individuals, businesses,
government and not-for-profit institutions that strive to improve the use and accessibility of the
internet for the greater communities in Australia and New Zealand.
The citation for the award states- ‘The National Library of Australia is an Australian
government agency whose role is to ensure that documentary resources of national
significance relating to Australia and the Australian people, as well as significant non-
Australian library materials, are collected, preserved and made accessible either through the
Library itself or through collaborative arrangements with other libraries and information
providers.'
'The judges agreed that their “Trove” initiative provides a fun, slick, dynamic discovery
experience for the user. The initiative is a terrific resource for professional and amateur social
researchers. The initiative is a single point of access that takes its users to the source of over
303 million resources from almost 2,000 libraries and other cultural institutions around
Australia as well as international digital collections of relevance. Content includes fully-text
digitized Australian newspapers and journals, full text transcripts of selected ABC currentaffairs
programs and oral history recordings. It is unique as it allows users interactive
ownership of the resources as it is the only site that allows the general public access to
correct the electronically translated text of the digitized newspapers as well as add comments,
tags, lists and merge and split works. It’s collation of social historical information makes it an
important social resource.’
LINKED AUTHORITIES PRODUCT NOW AVAILABLE
Libraries Australia is pleased to announce that a new Libraries Australia product, Linked
Authorities, is now available.
Over the past year Libraries Australia staff have worked closely with OCLC staff to implement
the Libraries Australia Cataloguing (CBS) Relate program, which links bibliographic records
offline to authority records in the Libraries Australia update database. The software matches
headings in bibliographic records with the corresponding authority record. When a matching
authority record is found, the preferred heading and authority record control number are

inserted in the bibliographic record. This process improves the quality of bibliographic records
by replacing non-preferred headings with the preferred form. At this stage the software has
been configured to process Name, Name-Title, Uniform Title and Topical Subject headings. In
the future we aim to configure the linking of the remaining subject headings.
Automated linking of headings in bibliographic records with their matching authority records in
the Libraries Australia update database started in August. Since then the Relate software has
completed two passes over the entire database. The Relate program now runs every night to
pick up new or updated records, so linking of bibliographic headings is an ongoing process.
The Linked Authorities product provides you with a customised file of authority records
tailored to your own collection (i.e. containing only authority records linked to bibliographic
records with your holding).
The charges for Linked Authorities products are available on the website. If you would like to
purchase a Linked Authorities product or if you have any questions about Linked Authorities,
please contact the Libraries Australia Help Desk .
LIBRARIES AUSTRALIA/ OCLC AGREEMENT
Earlier in the year the NSW Libraries Australia Cataloguing Special Interest Group asked the
following questions [updated versions of the answers follow].
What will Libraries Australia do to ensure that bibliographic updates are sent to OCLC,
in particular how URLs are updated in Libraries Australia records that have been added
to WorldCat?
Until recently the CBS Cataloguing software that Libraries Australia uses did not support the
transmission of bibliographic record updates to WorldCat. It only supported the transmission
of new bibliographic records, and holdings additions, modifications, or deletions.
In October, Libraries Australia implemented CBS version 6.0 which includes software that
supports the transmission of bibliographic record updates to WorldCat. We plan to configure
the software and implement transmission of updates in 2013.
Even when updated bibliographic records are sent from Libraries Australia, it is OCLC that
controls whether or not they are added to WorldCat. Libraries Australia sought advice from
OCLC regarding the WorldCat record updating policy. They advised that the policy is to apply
record updates to WorldCat only if the update is supplied by the library that originally
contributed the record. This includes the replacement of URLs.
Libraries Australia sought further clarification regarding the implications of this policy,
especially for updating of URLs by libraries other than the one that contributed the record.
OCLC advised that they can switch on “856 merging” which will add an 856 if it is different
from the 856 already in the record but it doesn’t allow the existing 856 to be deleted. Libraries
Australia will ask OCLC to do this. OCLC also advised that they have trialled URL link
checking but do not have plans to implement link checking in WorldCat so at the moment
broken URLs can only be removed by the library that originally contributed the record.
Libraries Australia encourages libraries that are creating digital resources to use persistent
URLs as it is very inefficient, if not impossible, to promulgate changes to URLs through all of
the various library systems and databases.
When does LA send new records to OCLC? i.e. if saving a record “in progress” using
the Cataloguing Client, will the record be sent to OCLC before it is completed?
Like most library systems new records are added to the Libraries Australia database (and
therefore transmitted to WorldCat) when they are “saved” in the Cataloguing Client, or added
through Record Import Service (RIS). There is no “in progress” status in LA. Adding this
phrase in a holdings statement does not have any effect in the system – holdings (850$c) are
free text. In 2013 Libraries Australia will configure the CBS software to allow upgrades to
partial records to be sent to WorldCat.
Libraries Australia supports updating of bibliographic records through the Cataloguing Client.
The standard Record Import Service (RIS) supports record updating only in very specific
circumstances. If an incoming record contains fields that aren’t already in the database
record these fields will be added but other record changes won’t be applied to the database.
The RIS Update service allows the incoming record to overlay the existing database record.
This service is obviously very powerful (and carries some risk for NBD quality) so is only
available to libraries that consistently create high quality records. Libraries using RIS Update
need to provide updated records in a separate file to those used for new records or holdings

changes. The service can be used for specific projects or ongoing contributions of updated
records. Libraries that are interested in using RIS Update should contact the Help Desk.
WORKING TOGETHER TO ENHANCE THE QUALITY OF THE ANBD
New Booklet:
Enhancing and maintaining the quality of the Australian National Bibliographic Database
The Libraries Australia team wish you a very happy Holiday Season and looks forward to
working with you in the year to come.
Editor: Nikki Darby, Manager, Libraries Australia Member Services
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