October 15, 2012 - City of Laredo

DATE:
10/15/12
COUNCIL COMMUNICATION
SUBJECT: MOTION
Consideration for approval of change order #8 in the amount of $266,286.00 to Pepper-
Lawson Construction L.P. in Katy, Texas for the Jefferson Street Water Treatment Plant 65-
mgd Process and Electrical Upgrade. This change order is required to enhance and upgrade
existing facilities. The total contract amount is at $36,915,091 58. Funding is available in the
201 1 Water Bond - Jefferson WTP and is subject to Texas Water Development Board
approval.
INITIATED BY:
Jesus Olivares, Assistant City Manager
STAFF SOURCE:
Tomas M. Rodriguez, Jr. P.E., Utilities Director
PREVIOUS COUNCIL ACTION:
On February 22, 201 1, City Council approved Change Orders No. 1 and 2 to Pepper-Lawson
Construction L.P. in Katy, Texas for the Jefferson Street Water Treatment Plant 65-mgd Process and
Electrical Upgrade for the contract amount of $35,424,992.54 and a completion period of 910 calendar
days. On April 18, 201 1, City Council approved Change Order No. 3 for a total contract amount of
$35,424,992.54 and a completion period of 950 calendar days. On June 6, 201 1, Council approved
Change Order No. 4 for a total contract amount of $36,055,736.54 and a completion period of 950
calendar days. On September 19, 201 1, Council approved Change Order No. 5 for a total contract
amount of $36,055,736.54 and a completion period of 1,000 calendar days. On November 7, 201 1,
Council approved Change Order No. 6 for a total contract amount of $36,108,048.54 and a completion
period of 1,000 calendar days. On July 2, 2012, Council approved Change Order No. 7 for a total
contract amount of $36,648,805.58 and a completion period of 1 ,I 19 calendar days.
BACKGROUND:
The construction of the Jefferson Street Water Treatment Plant 65-mgd Process and Electrical Upgrade
commenced on January 4, 2010 and is expected to be completed by January 23, 2013. This change
order consists of various items required due to discrepancies in the contract drawings and field
conditions, and lack of details in the contract documents. The contract amount is at $36,915,091.58.
Calendar Days
Original Project Total $35,170,000.00 91 0
Allowance $ 1,500,000.00
Change Order #I (From Allowance).. ...... $ 625,468.00 0
Change Order #2.. ............................. .$ 254,992.54 0
Change Order #3(From Allowance). ....... .$ 370,213.74 40
Change Order #4((From Allowance). ....... $ 32,828.74 0
Change Order #4.. ............................... $ 630,744.00
Change Order #5(From Allowance). ....... .$ 271,639.56 50
Change Order #6((From Allowance). ....... $ 107,265.00 0
Change Order #6 ................................ .$ 52,312.00
Change Order #7 (From Allowance). ...... .$ 92,584.96 119
Change Order #7 (From ARRA Account)..$ 537,040.05
Change Order #7 ................................ $ 3,716.99
Change Order #8 ............................... .$ 266,286.00 0
Current Project Amount $ 36,915,091.58
Allowance Balance $ 0.00
Total Working Days including
Change order no 8: 1,119
FINANCIAL IMPACT:
Funding is available in the 201 1 Water Bond - Jefferson WTP account number 557-4193-538.01-08.
COMMITTEE RECOMMENDATION:
Finance & Operations Committee
STAFF RECOMMENDATION:
Approval of this Motion.