October 15, 2012 - City of Laredo

DATE:
10/15/12
INITIATED BY:
Horacio De Leon, Assistant City Manager
PREVIOUS COUNCIL ACTION: None.
COUNCIL COMMUNICATION
SUBJECT: MOTIONS
Consideration to award contract number FY 12-097 for providing temporary contract
employees to the following bidders:
1) Staff Force, Laredo, Texas, as the primary vendor; and
2) RM Personnel, Laredo, Texas as the secondary.
Contracts will be awarded to a primary and secondary vendor in order to provide the
City of Laredo with a quality labor pool for those departments that might require
temporary staff members throughout the fiscal year. All bids were evaluated
utilizing a best value evaluation grading system. All services will be secured on an as
needed basis and the estimated contract amount for this fiscal year would be
approximately $3,000,000.00. Funding is available in the respective departmental
budgets.
STAFF SOURCE:
Rosario C. Cabello, Financial Services Department Director
Francisco Meza, Purchasing Agent
BACKGROUND: The City received three (3) bids for awarding a contract for providing temporary contract
employees as needed by city departments. The intent of this contract is to secure a primary and secondary
contract vendor to provide city departments with a quality temporary labor pool. The primary vendor will be
Staff Force and the secondary vendor will be RM Personnel. The term of this contract is for one year with an
option to renew for four additional one year periods.
In determining the best value for the City of Laredo the following factors were considered by the Purchasing
Department, in accordance with corresponding weights, in the evaluation of bids:
Weighted %
The reputation of the bidder; overview of company, business strategy. 20
An evaluation of pricing to the City of Laredo. 7 5
The bidder's past relationship with the City of Laredo. 05
Evaluation Summary
Vendor Evaluation Score Contractors Avrz. Markup Range
Staff Force 8 9 21.4%
RM Personnel 74 3 1.6%
JMG Professional Services 72.5 29%
FINANCIAL IMPACT: The purpose of this contract is to establish prices for the commodities or services
needed, should the City need to purchase these commodities or services. The City's obligation for
performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of
appropriated funds from which payments for the contract purchases can be made.
COMMITTEE RECOMMENDATION: STAFF RECOMMENDATION:
It is recommended that this contract be approved.