October 15, 2012 - City of Laredo

DATE:
10/15/12
INITIATED BY:
Carlos Villarreal,
City Manager
COUNCIL COMMUNICATION
SUBJECT: MOTION
Consideration to ratify the City Manager's approval of amendment no. 2 an increase of $74,776.05 to the
professional services contract with Architects Plus, Inc., to revise previously approved plans and
specifications, identifying, investigating, surveying, and documenting partially completed and
abandoned improvements for the South Laredo Library Project. Also includes the bidding phase,
construction administration phase for the construction completion of this project. Current engineering
contract amount with this amendment is $461,934.05. Funding is available in the 2008 C.O. Bond.
STAFF SOURCE:
Rogelio Rivera, P.E., City Engineer
Maria G. Soliz, Library Director
PREVIOUS COUNCIL ACTION:
On June 22,2009, City Council awarded a professional services contract to Architects Plus, Inc., in the amount of
$362,400.00 for the New South Laredo Library Facility.
BACKGROUND:
The original scope of work included but was not limited to:
The location of the project is to be located on an approximately 1.6 acre site at U.S. Hwy. 83 and Palo Blanco in the vicinity
of the Cigarroa Park and Freddie Benavides Baseball Field. Based on the City's Request for Qualifications and preliminary
calculations as per the Texas Library Standards, the proposed development would more than likely be a 20,000 sq. ft. two
story building with on-site parking incorporation "Green" features. In addition, the project will provide "Additional Services'
to include, color renderings, power point and presentation drawings, civil engineering services, library consulting services,
environmental "green" consultant services, lighting, landscaping and irrigation design services.
This amendment no. 2 is to revise previously approved plans and specifications identifying, investigating and surveying and
documenting partially completed and abandoned improvements. This amendment includes to re-solicit bids, provide award
recommendation, and construction administration services for the construction completion of this project.
Original engineering contract amount.. ..................................................... $362,400.00
(Approved by City Council on June 22,2009)
Amendment No. 1.. ............................................................................ $24,758.00
(Approved by City Manager on February 28,201 1)
Building program required revisions to accommodate multiple
site constraints, including multiple land parcels, severe grade
elevations and limited on-site utilities, the final design required
additional structural, below-grade waterproofing and site details,
including off-site utility improvements and an underground boring
connection crossing US Hwy. 83 resulting in higher design and
construction costs.
This amendment no. 2 ........................................................................... $74,776.05
Current engineering contract amount.. ........................................................ $46 1,934.05
FINANCIAL IMPACT:
Funding is available in the 2008 C.O. Bond.
Account No. 463-9854-535-9571
COMMITTEE RECOMMENDATION:
Approved by the Operations Committee on Tuesday,
October 9,201 2, and by the Finance Committee on
Wednesday, October 10,20 12.
STAFF RECOMMENDATION:
Approval of Motion.