October 15, 2012 - City of Laredo

DATE:
10/15/2012
INITIATED BY:
Jesus Olivares, Assistant City Manager
COUNCIL COMMUNICATION
Subject: MOTIONS
Consideration to ratify the City Manager's approval of an emergency purchase
authorization to award a contract to Caldwell Country, Caldwell, TX in the amount of
$493,075.00 for the purchase of fifteen 2013 Chevrolet Trucks with compressed
natural gas (CNG) bi fuel systems. The purchase shall be made utilizing BuyBoard
cooperative contract pricing. Funding is available in the State of Texas Railroad
Commission grant funding to the Environmental Services Department, 2012 PPFCO,
Municipal Housing, Solid Waste 2012A and Waterworks Fund.
STAFF SOURCE:
Riazul Mia, P.E., Environmental Services Department Director
Jack Dunn, Fleet General Manager
Francisco Meza, Purchasing Agent
I
PREVIOUS COUNCIL ACTION: Authorized participation in the BuyBoard Cooperative Purchasing Program.
BACKGROUND: Ratification of an emergency purchase of fifteen 2013 Chevrolet Trucks with (CNG) bi fuel
systems. These trucks will be able to operate on both regular gasoline and compressed natural gas. Delivery is
expected with-in 90- 120 days.
I Q~Y Unit Price Total I
Caldwell Country 2013 Chevrolet 2500HD 15 $ 22 ,065.00 $ 330,975.00
BuyBoard Contract 358-10 Silverado Ext. Cab
GM BI-Fuel Dedicated 15 $ 10 ,780.00 $ 161,700.00
CNG Gas System (OEM)
I BuyBoard Fee $ 400.00 I
Grand Total $ 493,075.00
FINANCIAL IMPACT: Funding for the purchase is available in the following line items budge. I
Account Number: 249-3840-545-9004 Account Number: 557-41 12-535-9004
Account Number: 555-3920-545-9004 Account Number: 40 1-9867-535-9004
Account Number: 556-2593-535-9004 Account Number: 557-4 130-535-9004
Account Number: 249-3 850-545-9004
COMMITTEE RECOMMENDATION: STAFF RECOMMENDATION: It is
recommended that this contract be approved.