kendall county board agenda adjourned september meeting

Facilities Committee Minute
A ril5 201
CALL TO ORDER
Chairman Wehrli called the Facilities Management Committee meeting; located in the County
Office Building at 111 W. Fox Street, Room 209 to order at 4:05 p.m. Chairman Wehrli asked
for a roll call attendance. Present were Chairman Wehrli, Vice-Chair Hafenrichter, Member Parr
& Member Davidson. Alternate member Martin was also present. County Administrator
Wilkins & Facilities Management Director Smiley were also present. Member Flowers was on
an excused absence.
1) Approval of the March meeting minutes.
Report from meeting
Chairman Wehrli asked for a motion to approve the March Committee Minutes. Vice-Chair
Hafenrichter motioned to approve the March meeting minutes. Member Parr seconded the
motion. All members voted aye.
NEW BUSINESS!PROJECTS
1) HIJS UPS System Replacement
• Installation started March 26, 2010.
• Conduit and temporary power circuits are in place.
• UPS is due in Tuesday, April 6, 2010.
• Tentative cutover date is April 15-16, 2010.
Report from meeting
Jim Smiley explained that the plan is to shut down the servers and move them to temporary
circuits early on the morning we decide to cutover the system. Then the electrician will do his
work during the day and cut back over to the new UPS that same evening after hours. Chairman
Wehrli said to make sure KenCom & the Sheriff’s office are notified in advance of the planned
outage.
2) Telephone Systems Numbering Plan
• We were running out of new numbers that could be assigned at the Courthouse
and the Administration building.
• Jim Smiley checked into getting additional Direct Inward Dial (DID) numbers
from Call One.
• We were able to get additional fragmented non-sequential numbers for both
facilities.
• We are getting to the point that we should consider redoing our numbering plan so
that we can assign unique sequential numbers for each facility.
• If or when we do this Jim would plan to keep all existing main numbers and
change most other numbers.
• This will make the telephone network easier to manage in the future.
Report from meetine
Jim Smiley explained this would be a future project to make the management of telephone
system easier. The plan would be to keep all departments’ current main numbers and then
replace all the other numbers with unique sequential numbers for each facility. This would
require the change of stationary and business cards when we decide to make the change.