kendall county board agenda adjourned september meeting

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HIGHWAY COMMITTEE MINUTES DATE: April 13,2010 LOCATION: Kendall County Highway Department MEMBERS PRESENT: Chairman Davidson, Martin, Purcell & Wehrli. Absent Petrella. STAFF PRESENT: Klaas, Myers, McNelis & Burscheid ALSO PRESENT: John Shaw, Anne Vickery; Mike Mann of Morton Buildings; Bill Dunn of Engineering Enterprises; Kelly Farley of Crawford, Murphy & Tilly, Inc.; Tim Campbell of Lite Construction & Jeff Wilkins, County Administrator Vice Chair Martin convened the meeting at 4:04 P.M. A bid opening for a new mowing tractor was held on April 13, 2010 at 10:00 AM. The only bid submitted was from DeKane Equipment Corporation for a Kubota mowing tractor for a net price of $19,700, which included a trade-in on a John Deere mower. The Highway Department had budgeted for a net cost of $20,000. Motion Purcell; 2’~ Wehrli to forward a recommendation to the County Board to purchase the tractor from DeKane Equipment Corporation for a net price of $19,700.00. Motion carried unanimously. Bids were opened for new salt building and a storage building on March 26, 2010 at 2:00 PM. The County Highway Department received seven bids for the storage building. The low Bidder was R. Carlson & Sons for a Lester Building; second low bidder was Swedberg & Associates, Inc. for an EPS Energy Panel structure and third was Lite Construction, Inc. for a Morton Building. The low bid from R. Carlson & Sons did not include any building certifications along with the bid to show that the building would meet specifications, even though bid documents required that information. The County Engineer did not believe it was fair to other bidders to let Carlson supply that information after the fact and then claim that the building could meet all of our specifications. The County Engineer also did not believe that the second low bidder could meet project specifications for the building. The County Engineer made a recommendation to accept the bid from Lite Construction, Inc. in the amount of$814,678. Since this cost was considerably over the budgeted amount of $500,000, the Highway Department would be looking at ways to make some change orders that could potentially save between $40,000 and $50,000. A discussion ensued about the cost of the building and the merits of providing the additional space to house the KAT busses. Anne was concerned about the cost, which was considerably over budget. John Purcell also wondered how the extra cost would be funded when the Board is asking all other Departments to trim costs in next year’s budget. A couple of the Board members had some concerns about the capability of Lite Construction, considering the below average performance on Forest District projects. Tim Campbell of Lite Construction assured the Board that his company could complete this project on time and within budget. Bill Dunn gave Lite Construction a good review based on recent work that was inspected by EEl. The Committee talked about how the Highway Department would pay back the General Fund for the cost of the proposed buildings. There was general agreement that the payback would take longer now that the cost was more than what was anticipated. There was discussion about whether the Highway Department should pay for the
space that was going to be used by the busses. Jeff Wilkins discussed the possibility of obtaining some grant funds to pay for a lease of the space in the building for the KAT busses. The Committee also discussed the possibility of adding the alternate heat in the floor item to the contract. After considerable discussion, Motion Martin; 2~’ Wehrli to recommend approval of the contract with Lite Construction, Inc. in the amount of $814, 678 for the Storage Building. Motion carried with 3 ayes and Purcell not voting. The Salt Storage Building was divided into two groups; one for the concrete foundation walls and one for the fabric covered roof. The low bidder for the foundation walls was TBS Construction in the amount of $212,960. Motion Martin; 2~” Wehrli to recommend approval of the low bid from TBS Construction in the amount of $212,960. Motion carried unanimously. The County received 8 bids for the fabric covered roof for the Salt Storage building. The specifications required the steel framework for the roof to be hot-dip galvanized because of the corrosive nature of salt. For that reason, the County Engineer recommended that the first three low bids be rejected for non-conformance with the specifications. The lowest bidder meeting specifications was Derrick Tyler Construction out of Michigan. However, Tyler Construction has never constructed an Accu-Steel building; whereas Elmco Engineering, the next low bidder, has constructed about 15 Accu-Steel Buildings. So the County Engineer recommended that the County Board approve the bid from Elmco at a cost of $201,159.34, just $7,500 more than the Tyler bid. He felt it was important to get this building constructed correctly, considering that up to 13 agencies will be storing salt in this building. The State’s Attorney had informed the County Engineer that the County would be on firm legal ground to award a bid to the second low bidder based on their expertise in that area of construction. Wehrli discussed how there were some contractors at the courthouse construction that had never done that type of work before but had performed very well. Martin also had concerns about that same issue. After careful consideration of the bids, Martin made a motion, with a 2~d from Purcell to recommend approval of the bid from Elmco Engineering O.H., Inc. at a cost of $201,159.34. Motion carried unanimously. A bid opening was held on Friday, April ~ for the 2010 County resurfacing projects and Township Motor Fuel projects. The County projects ranged anywhere from 5% to 22% under the engineer’s estimate of cost. Most of the township projects were below estimates as well. Ginger had prepared a resolution approving all of the low bidders for the County and Township projects. Motion Martin; 2~” Wehrli to recommend approval of the resolution awarding contracts to all of the low bidders for the County and Township projects for 2010. Motion carried unanimously. A discussion about constructing bike paths on or along County Highway roads was postponed until next month. Motion Martin; 2h1(~ Purcell to forward payroll and bills for the month of April to the Finance Committee. Motion carried unanimously. Next meeting is scheduled for May 11,2010 at 4:00 P.M.
Page 1 and 2: KENDALL COUNTY BOARD AGENDA ADJOURN
Page 3 and 4: ’ n ~ a 1~ 0 ~a 5% ~5 a ay SMTWTF
Page 5 and 6: CK # 16444 To KC Treasurer $ 118,32
Page 7 and 8: Member Wehrli seconded the motion.
Page 9 and 10: The 5th day of November, 2007, a du
Page 11 and 12: NOW, THEREFORE, BE IT RESOLVED BY T
Page 13 and 14: REVENUES* Personal Property RepI. T
Page 15 and 16: * Denotes death which occurred outs
Page 17 and 18: KENDALL COUNTY PLANNING, BUILDING &
Page 19 and 20: Building Permit Extensions Permit U
Page 21 and 22: 7176 Roberts Ct. Director Jerry Dud
Page 23 and 24: STATE OF ILLINOIS Zoning Petition C
Page 25 and 26: A-I CONDITIONAL USE FOR A SINGLE FA
Page 27 and 28: March 30,2010 Camelot Farm Oswego,
Page 29 and 30: stated that Support Services went t
Page 31 and 32: ADMINISTRATIONIHUMAN RESOURCES COMM
Page 33 and 34: VII ACTION ITEMS FOR COUNTY BOARD M
Page 35 and 36: COBRA 3 Ameritas Dental 359 Fort De
Page 37: ADMINISTRATION REVENUE & GIS COMMIT
Page 41 and 42: KENDALL COUNTY Resolution No. WHERE
Page 43 and 44: Facilities Committee Minute A ril5
Page 45 and 46: Kendall County Budget and Finance C
Page 47 and 48: Health & Environment Committee Minu
Page 49 and 50: Adloarument-Ms. Flowers moved to ad
Page 51 and 52: program assistance from the Federal
Page 53 and 54: Kendall County Historic Preservatio
Page 55 and 56: April 20. 2010 COUNTY BOARD MEETING

kendall county board agenda adjourned september meeting

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