kendall county board agenda adjourned september meeting
kendall county board agenda adjourned september meeting
kendall county board agenda adjourned september meeting
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HIGHWAY COMMITTEE MINUTES<br />
DATE: April 13,2010<br />
LOCATION: Kendall County Highway Department<br />
MEMBERS PRESENT: Chairman Davidson, Martin, Purcell & Wehrli. Absent Petrella.<br />
STAFF PRESENT: Klaas, Myers, McNelis & Burscheid<br />
ALSO PRESENT: John Shaw, Anne Vickery; Mike Mann of Morton Buildings;<br />
Bill Dunn of Engineering Enterprises; Kelly Farley of Crawford,<br />
Murphy & Tilly, Inc.; Tim Campbell of Lite Construction &<br />
Jeff Wilkins, County Administrator<br />
Vice Chair Martin convened the <strong>meeting</strong> at 4:04 P.M.<br />
A bid opening for a new mowing tractor was held on April 13, 2010 at 10:00 AM. The only bid<br />
submitted was from DeKane Equipment Corporation for a Kubota mowing tractor for a net price<br />
of $19,700, which included a trade-in on a John Deere mower. The Highway Department had<br />
budgeted for a net cost of $20,000. Motion Purcell; 2’~ Wehrli to forward a recommendation to<br />
the County Board to purchase the tractor from DeKane Equipment Corporation for a net price of<br />
$19,700.00. Motion carried unanimously.<br />
Bids were opened for new salt building and a storage building on March 26, 2010 at 2:00 PM.<br />
The County Highway Department received seven bids for the storage building. The low Bidder<br />
was R. Carlson & Sons for a Lester Building; second low bidder was Swedberg & Associates,<br />
Inc. for an EPS Energy Panel structure and third was Lite Construction, Inc. for a Morton<br />
Building. The low bid from R. Carlson & Sons did not include any building certifications along<br />
with the bid to show that the building would meet specifications, even though bid documents<br />
required that information. The County Engineer did not believe it was fair to other bidders to let<br />
Carlson supply that information after the fact and then claim that the building could meet all of<br />
our specifications. The County Engineer also did not believe that the second low bidder could<br />
meet project specifications for the building.<br />
The County Engineer made a recommendation to accept the bid from Lite Construction, Inc. in<br />
the amount of$814,678. Since this cost was considerably over the budgeted amount of<br />
$500,000, the Highway Department would be looking at ways to make some change orders that<br />
could potentially save between $40,000 and $50,000. A discussion ensued about the cost of the<br />
building and the merits of providing the additional space to house the KAT busses. Anne was<br />
concerned about the cost, which was considerably over budget. John Purcell also wondered how<br />
the extra cost would be funded when the Board is asking all other Departments to trim costs in<br />
next year’s budget. A couple of the Board members had some concerns about the capability of<br />
Lite Construction, considering the below average performance on Forest District projects. Tim<br />
Campbell of Lite Construction assured the Board that his company could complete this project<br />
on time and within budget. Bill Dunn gave Lite Construction a good review based on recent<br />
work that was inspected by EEl. The Committee talked about how the Highway Department<br />
would pay back the General Fund for the cost of the proposed buildings. There was general<br />
agreement that the payback would take longer now that the cost was more than what was<br />
anticipated. There was discussion about whether the Highway Department should pay for the