kendall county board agenda adjourned september meeting

HIGHWAY COMMITTEE MINUTES
DATE: April 13,2010
LOCATION: Kendall County Highway Department
MEMBERS PRESENT: Chairman Davidson, Martin, Purcell & Wehrli. Absent Petrella.
STAFF PRESENT: Klaas, Myers, McNelis & Burscheid
ALSO PRESENT: John Shaw, Anne Vickery; Mike Mann of Morton Buildings;
Bill Dunn of Engineering Enterprises; Kelly Farley of Crawford,
Murphy & Tilly, Inc.; Tim Campbell of Lite Construction &
Jeff Wilkins, County Administrator
Vice Chair Martin convened the meeting at 4:04 P.M.
A bid opening for a new mowing tractor was held on April 13, 2010 at 10:00 AM. The only bid
submitted was from DeKane Equipment Corporation for a Kubota mowing tractor for a net price
of $19,700, which included a trade-in on a John Deere mower. The Highway Department had
budgeted for a net cost of $20,000. Motion Purcell; 2’~ Wehrli to forward a recommendation to
the County Board to purchase the tractor from DeKane Equipment Corporation for a net price of
$19,700.00. Motion carried unanimously.
Bids were opened for new salt building and a storage building on March 26, 2010 at 2:00 PM.
The County Highway Department received seven bids for the storage building. The low Bidder
was R. Carlson & Sons for a Lester Building; second low bidder was Swedberg & Associates,
Inc. for an EPS Energy Panel structure and third was Lite Construction, Inc. for a Morton
Building. The low bid from R. Carlson & Sons did not include any building certifications along
with the bid to show that the building would meet specifications, even though bid documents
required that information. The County Engineer did not believe it was fair to other bidders to let
Carlson supply that information after the fact and then claim that the building could meet all of
our specifications. The County Engineer also did not believe that the second low bidder could
meet project specifications for the building.
The County Engineer made a recommendation to accept the bid from Lite Construction, Inc. in
the amount of$814,678. Since this cost was considerably over the budgeted amount of
$500,000, the Highway Department would be looking at ways to make some change orders that
could potentially save between $40,000 and $50,000. A discussion ensued about the cost of the
building and the merits of providing the additional space to house the KAT busses. Anne was
concerned about the cost, which was considerably over budget. John Purcell also wondered how
the extra cost would be funded when the Board is asking all other Departments to trim costs in
next year’s budget. A couple of the Board members had some concerns about the capability of
Lite Construction, considering the below average performance on Forest District projects. Tim
Campbell of Lite Construction assured the Board that his company could complete this project
on time and within budget. Bill Dunn gave Lite Construction a good review based on recent
work that was inspected by EEl. The Committee talked about how the Highway Department
would pay back the General Fund for the cost of the proposed buildings. There was general
agreement that the payback would take longer now that the cost was more than what was
anticipated. There was discussion about whether the Highway Department should pay for the