ILLINOIS - The University of Illinois Board of Trustees
ILLINOIS - The University of Illinois Board of Trustees ILLINOIS - The University of Illinois Board of Trustees
19781 UNIVERSITY OF ILLINOIS 63 On motion of Mr. Watson, these recommendations were approved by the following vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no, none; absent, Governor Thompson. Modification of the Claims Management Process, Risk Management Program (23) In the light of recent experience, the Risk Management Policy Committee has recommended modifications in the risk management procedures in order to review claims and make payments in a more timely way. Currently, the guidelines approved by the Board of Trustees require the review of all claims by appropriate subcommittees; these are bodies advisory to the vice president for administration which have a review responsibility but do not have the authority to act on behalf of the University. At present there are daily obliga- tions to make payments under the Workmen’s Compensation Act and to settle promptly liability claims. In the view of the policy committee, this administrative function will be facili- tated by the following revisions in the present procedure: the authorization of the vice president for administration to make payments of $1,500 or less in settlement of public or professional liability claims without prior review of a claims committee, and to make the following payments under the Workmen’s Compensation Act without prior review of the Workmen’s Compensation subcommittee: (1) six weeks or less of temporary total disability, (2) $3,000 or less of medical expenses and, (3) $1,500 or less for permanent partial disability. Payments in excess of the amounts listed wil be subject to prior review of the appropriate subcommittee. Any payment in excess of $5,000 will be subject to further review by the Risk Management Policy Committee, and any payment in ‘xcess of $10,000 will be subject to approval of the Board of Trustees. The vice president for administration concurs in these recommendations. I recommend approval. On motion of Mr. Livingston, these recommendations were approved. Increase in the Construction Contract for Parking Structure Number Two, Chicago Circle (24) On October 19, 1977, the Board of Trustees authorized the award of’a con- tract for general work for the construction of Parking Structure Number Two at the Chicago Circle campus to Walsh Brothers, Inc., Chicago. During the excavation, subsurface concrete foundations, slabs, and footings were discovered which necessitate additional work by the contractor. The contract provides that additional work of this nature may be authorized on a unit cost basis. The subsurface excavation has now been completed, and the additional cost to the contractor has been established at $54,904.66. Accordingly, the president of the University, with the concurrence of appropriate administrative officers, recom- mends that the contract with Walsh Brothers, Inc., be increased in the amount of $54,904.66. Funds are available from the proceeds of Chicago Circle Union Revenue Bonds, Series 1977. The student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr. Watson; no, none. On motion of Mr. Lenz, this recommendation was approved by the following vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz,
64 BOARD OF TRUSTEES [September 20 Mr. Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no, none; absent, Governor Thompson. Contract for Repair of Steam and Condensate lines, Medical Center (25) The president of the University, with the concurrence of appropriate adminis- trative officers, recommends award of a contract in the amount of $59,484.12 to W. H. Lyman Construction Co., Palatine, Illinois, the low bidder, for the repair of the underground steam and condensate lines under @den Avenue at Polk Street at the Medical Center campus. The contractor must provide the necessary labor, materials, and equipment to excavate the area; replace the steam and condensate lines under Ogdcn Awnue: replace all piping, valves. and insulation; and replace streets and sidewalks as required. It is estimated that this work will begin in October 1978 and he rom- pleted by the end of November 1978. Funds are available in the operating lmdget for the Physical Plant at thc campus. A schedule of the bids received for this projrct has been filed with the secretary of the board. The student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr. Watson; no, none. On motion of Mr. Neal, this contract was awarded by the following vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Living- ston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no, none; absent, Governor Thompson. Contract for Ventilation Work, FY 1979, Urbana (26) The president of the University, with the concurrence of appropriate adminis- trative officers, recommends the award of a cost-plus contract to the low bidder as follows: to R. H. Bishop Company, Champaign, for ventilation work for repairs. minor remodeling, and new construction at the Urbana-Champaign campus from July 1, 1978, through June 30, 1979, with an option by the University to extend the contract for one year upon the same terms and conditions. The contract will be for ventilation and distribution systems for conditioned air on projects where the total cost is less than $25,000. The contractor hid on percentages to be added to estimated costs of material, labor, and subcontractors which may be furnished. The work will be done as ordered by the Operation and Maintenance Division and will be paid for on the basis of the actual cost of each job plus the contractor's fees as noted below: Percentage of Cost Maferial Labor Subcontract Total Estimated Fee Payment 20 41 10 $22 900 Funds as required will be covered by a contract work order which will be charged against funds allocated for each such project. A schedule of the bids received for this project has been filed with the secre- tary of the board. The student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr. Watson; no, none. On motion of Mrs. Rader, this contract was awarded by the follow- ing vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no: none; absent, Governor Thompson.
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64 BOARD OF TRUSTEES [September 20<br />
Mr. Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez;<br />
no, none; absent, Governor Thompson.<br />
Contract for Repair <strong>of</strong> Steam and Condensate lines, Medical Center<br />
(25) <strong>The</strong> president <strong>of</strong> the <strong>University</strong>, with the concurrence <strong>of</strong> appropriate adminis-<br />
trative <strong>of</strong>ficers, recommends award <strong>of</strong> a contract in the amount <strong>of</strong> $59,484.12 to<br />
W. H. Lyman Construction Co., Palatine, <strong>Illinois</strong>, the low bidder, for the repair<br />
<strong>of</strong> the underground steam and condensate lines under @den Avenue at Polk Street<br />
at the Medical Center campus.<br />
<strong>The</strong> contractor must provide the necessary labor, materials, and equipment to<br />
excavate the area; replace the steam and condensate lines under Ogdcn Awnue:<br />
replace all piping, valves. and insulation; and replace streets and sidewalks as<br />
required. It is estimated that this work will begin in October 1978 and he rom-<br />
pleted by the end <strong>of</strong> November 1978.<br />
Funds are available in the operating lmdget for the Physical Plant at thc<br />
campus.<br />
A schedule <strong>of</strong> the bids received for this projrct has been filed with the secretary<br />
<strong>of</strong> the board.<br />
<strong>The</strong> student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr.<br />
Watson; no, none.<br />
On motion <strong>of</strong> Mr. Neal, this contract was awarded by the following<br />
vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Living-<br />
ston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no, none;<br />
absent, Governor Thompson.<br />
Contract for Ventilation Work, FY 1979, Urbana<br />
(26) <strong>The</strong> president <strong>of</strong> the <strong>University</strong>, with the concurrence <strong>of</strong> appropriate adminis-<br />
trative <strong>of</strong>ficers, recommends the award <strong>of</strong> a cost-plus contract to the low bidder as<br />
follows: to R. H. Bishop Company, Champaign, for ventilation work for repairs.<br />
minor remodeling, and new construction at the Urbana-Champaign campus from<br />
July 1, 1978, through June 30, 1979, with an option by the <strong>University</strong> to extend<br />
the contract for one year upon the same terms and conditions. <strong>The</strong> contract will<br />
be for ventilation and distribution systems for conditioned air on projects where<br />
the total cost is less than $25,000. <strong>The</strong> contractor hid on percentages to be added<br />
to estimated costs <strong>of</strong> material, labor, and subcontractors which may be furnished.<br />
<strong>The</strong> work will be done as ordered by the Operation and Maintenance Division and<br />
will be paid for on the basis <strong>of</strong> the actual cost <strong>of</strong> each job plus the contractor's fees<br />
as noted below:<br />
Percentage <strong>of</strong> Cost<br />
Maferial Labor Subcontract Total Estimated Fee Payment<br />
20 41 10 $22 900<br />
Funds as required will be covered by a contract work order which will be<br />
charged against funds allocated for each such project.<br />
A schedule <strong>of</strong> the bids received for this project has been filed with the secre-<br />
tary <strong>of</strong> the board.<br />
<strong>The</strong> student advisory vote was: Aye, Miss Kooper, Mr. Sobotka, Mr.<br />
Watson; no, none.<br />
On motion <strong>of</strong> Mrs. Rader, this contract was awarded by the follow-<br />
ing vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr.<br />
Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez; no:<br />
none; absent, Governor Thompson.