cd0903 - Taranaki Regional Council

Document: 724624 

24 February 2010 

Chairperson and Members 

Civil Defence Emergency Management Group 

Notice of Meeting 

Notice is hereby given that a meeting of the Civil Defence Emergency Management Group 

will be held in the Taranaki Regional Council chambers, 47 Cloten Road, Stratford on: 

B G Chamberlain 

Chief Executive 

Tuesday 9 March 2010 commencing at 10.30am. 

THE TARANAKI REGIONAL COUNCIL REQUESTS THAT THIS 

AGENDA REMAINS EMBARGOED UNTIL COMMENCEMENT OF THE 

MEETING

Agenda for the meeting of the Civil Defence Emergency 

Management Group to be held at the Taranaki Regional 

Council Office, 47 Cloten Road, Stratford on Tuesday 9 

March 2010 commencing at 10.30 am. 

Members B R Jeffares (Taranaki Regional Council) (Chairperson) 

and/or D N MacLeod (Taranaki Regional Council alternate) 

R Dunlop (South Taranaki District Council) 

and/or G Lawson (South Taranaki District Council alternate) 

N Volzke (Stratford District Council) 

and/or J Rowe (Stratford District Council alternate) 

P D Tennent (New Plymouth District Council) 

and/or A Matheson (New Plymouth District Council alternate) 

In attendance Messrs G K Bedford (Taranaki Regional Council) 

M Langford (Emergency Management Officer) 

Mrs D Paulsen (Emergency Management Officer) 

Mrs K van Gameren (Taranaki Regional Council) 

Ms L Mahony (Taranaki Regional Council) 

Mr P Ledingham (Taranaki Regional Council) 

Apologies 

Notification of 

Late Items 

Mr D L Lean (Regional Civil Defence Controller) 

Mr I Wilson (Ministry of Civil Defence and 

Emergency Management) 

Pages 

Item 1 Presentation of Ministerial Awards 1 – 2 

• Recommendations 

Item 2 Confirmation of Minutes 


24 November 2009 

Resolve 

THAT the Civil Defence Emergency Management Group 

1. takes as read and confirms the minutes and resolutions of the 

the Civil Defence Emergency Management Group meeting 

held in the Taranaki Regional Council chambers, 47 Cloten 

Road, Stratford on Tuesday 24 November 2009 at 10.30am. 

3 - 8

Matters arising 

2 

Pages 

Item 3 Minutes of Civil Defence Emergency Management Coordinating 

Executive Group 

9 – 21 

• Recommendations 9 

Item 4 Minutes of the Lifelines Advisory Group Meeting 22 – 26 


Item 5 Minutes of the Welfare Advisory Group Meeting 27 – 31 


Item 6 Minutes of the Rural Advisory Group Meeting 32 – 38 


Item 7 Emergency generator for TEMO – update 39 – 40 


Item 8 Exercises and hazard workshops 2010 41 – 42 


Item 9 Public awareness and readiness survey 43 – 45 


Item 10 Submission to Standards New Zealand: DZ4404/V1.0 Land 

development and subdivision 

46 – 51 


Item 11 Submission to New Plymouth District Council re Marsland 

Hill – Historic Reserves Management Plan 

52 – 56 


Item 12 Report from Controller 57 

• Recommendations 57

Pages 

Item 13 Report from the Ministry of Civil Defence Emergency 

Management 

58 – 66 


Item 14 General Business 

Doc 724621 

3


9 March 2010 

Memorandum to 



Presentation of Ministerial Awards 

Purpose 

1. The purpose of this memorandum is to note that there will be a presentation of three 

long service awards to members of Taranaki CDEM at the commencement of the 

meeting. 

Background 

2. The Civil Defence Emergency Management (CDEM) Awards Programme was 

introduced by the Minister of Civil Defence in 2009 to recognise career and volunteer 

personnel within the New Zealand CDEM sector. The Programme also serves to raise 

awareness of CDEM efforts across New Zealand. 

3. CDEM Awards are intended for those people, group or organisations that have made 

significant contributions to CDEM in New Zealand and deserve recognition at the 

national level. Both paid and volunteer personnel are eligible for the CDEM Awards. 

The long service awards are presented in recognition of at least 10 years’ service to 

CDEM. 

Discussion 

4. To date, 22 personnel in Taranaki CDEM have had nominations forwarded by CDEM 

officers approved. (Other nominations are in the pipeline). The majority of these 

received their awards at a presentation at Tupare last year, but some were unable to 

attend this occasion and to be acknowledged for their contribution. 

5. Therefore, at the start of the meeting, it is appropriate to recognise the remainder by 

way of making presentations. 

6. The CDEM Group Chairman will present awards to Cindy Dobbin, Kathryn Hooper 

and Trish Dent. 

Recommendations 

THAT the Taranaki Civil Defence Emergency Management Group 

1. notes the awarding of 22 Ministerial Long Service Awards to date to Taranaki personnel 

associated with civil defence emergency management within the region

2. notes that there will be a presentation of Ministerial Long Service Awards to Cindy 

Dobbin, Kathryn Hooper and Trish Dent at the meeting who were unable to attend an 

earlier presentation ceremony. 

GK Bedford 

Director-Environment Quality 

Approved: 



2

Minutes of the Civil Defence Emergency 

Management Group meeting held in the 

Taranaki Regional Council Chambers, 47 

Cloten Road, Stratford on Tuesday 24 

November 2009 commencing at 10.30 am. 

Present A Matheson (New Plymouth District Council) 

J Rowe (Stratford District Council) 

G Lawson (South Taranaki District Council) 

R Maxwell (from 10.35 am) (Taranaki Regional Council) 

In attendance Messrs G K Bedford (Taranaki Regional Council) 

M Langford (Taranaki Regional Council) 

Mrs D Smith (Taranaki Regional Council) 

D Paulsen (Taranaki Regional Council) 

Mr P Ledingham (Taranaki Regional Council) 

Mr D L Lean (Regional Civil Defence Controller) 

Mr K Evans (Ministry of Civil Defence 

Emergency Management) 

In the absence of Chairperson, Mr B Jeffares, Mr G K Bedford, Taranaki Regional Council, 

opened the meeting and called for nominations for Chairperson. 

Resolved 


1. appoints Mr A Matheson, New Plymouth District Council, as Chairperson in the 

absence of Mr B Jeffares, Taranaki Regional Council. 

Lawson/Rowe 

Apologies The apologies from Mr B Jeffares (Taranaki Regional Council), Mayor 

Peter Tennent (New Plymouth District Council), Mayor Ross Dunlop 

(South Taranaki District Council), Mayor Neil Volzke (Stratford District 

Council) and Mr I Wilson (Ministry of Civil Defence and Emergency 

Management) were received and sustained. 


Late Items There were no late items of business. 

Doc# 691231-v1

Resolved 


1. grants Mr D Lean speaking rights in the absence of a Taranaki Regional Council 

representative. 

Matheson/Rowe 

1. Confirmation of Minutes 


8 September 2009 

Resolved 


1. takes as read and confirms the minutes and resolutions of the Civil Defence 

Emergency Management Group meeting held at the Taranaki Regional Council, 47 

Cloten Road, Stratford on Tuesday 8 September at 10.30 am. 

Matheson/Jeffares 

Matters Arising 

There were no matters arising 

2. Minutes of the Civil Defence Emergency Management Co-ordinating 


18 August 2009 and 

10 November 2009 (Unconfirmed) 

Resolved 


1. receives the confirmed minutes of the Civil Defence Emergency Management Coordinating 

Executive Group meeting held on 18 August 2009 

2. receives the unconfirmed minutes of the Civil Defence Emergency Management 

Co-ordinating Executive Group meeting held on 10 November 2009. 

Jeffares/Matheson 


The Group recognised the achievements of Mrs D Paulsen, Emergency Management 

Officer, Taranaki Regional Council, in winning the Academy of New Zealand’s 

Student of the Year Award for 2009 and attaining her National Certificate Level 4 in 

Emergency Management. 

Mr Roger Maxwell, Taranaki Regional Council, joined the meeting at 10.35 am. 

2 

Civil Defence Emergency Management Group Meeting Tuesday 24 November 2009

3. Report on the TEMO responses to the 30 September and 8 October 2009 

tsunami warnings 

3.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum on the 

Taranaki Emergency Management Office response to the Samoa area tsunami on 

Wednesday 30 September 2009, and the Vanuatu earthquake tsunami warning on 

Thursday 8 October 2009. 

3.2 In particular, the Group discussed the response from Telecom noting that the text 

messaging service had been shut down presumably due to overloading. It was 

speculated that Telecom had considered this service to be non-essential. Staff were 

looking at an alternative arrangement for the future. 

Resolved 


1. receives the reports on the Taranaki CDEM Group responses to the Samoa and 

Vanuatu tsunami warnings 

2. notes the matters arising identified by the debriefs. 

Matheson/Dunlop 

4. Review of MCDEM performance during the Samoan earthquake tsunami 

event 

4.1 Mr G K Bedford, Taranaki Regional Council spoke to the memorandum advising 

Members of the release of two reports covering investigations into the performance of 

MCDEM during the Samoan earthquake tsunami event of 30 September 2009. 

4.2 Mr K Evans, Ministry of CDEM noted that two reviews had been carried out, an 

internal review by the Ministry and a second review by the Minister of CDEM’s 

representative. The reviews had highlighted a number of recommendations that needed 

to be looked at, including situation reports to be issued during the warning phase, 

media to receive the same information as other agencies and GNS to be included in the 

initial warnings. It was noted that the issue of situation reports during the warning 

phase would ensure that all CDEM Groups throughout the country were adopting a 

coordinated approach. 

Resolved 


1. receives the memorandum noting the release of two reports upon the performance 

of MCDEM during the Samoa earthquake tsunami of 30 September 

2. notes its findings 

3. notes that there may be lessons to be applied at Group level 

3 


4. seeks regular updates from the Regional Emergency Management Advisor on 

MCDEM adoption and implementation of the recommendations and findings. 

Matheson/Lawson 

5. Resourcing of civil defence emergency management for 2010-2011 

5.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum presenting the 

draft annual business plan for 2010-2011 and the draft estimates for resourcing for 

delivery of civil defence emergency management functions in Taranaki 2010-2011. 

5.2 It was noted that there was a 4.2% increase overall from the previous year. Under the 

policy function, a major work project would be the review of the Group Plan required 

by statute after 5 years. 

5.3 Mr K Evans, Ministry of CDEM noted that the MCDEM subsidy would be available in 

2010. 

Resolved 


1. receives the review of resourcing requirements for civil defence emergency 

management in Taranaki for 2010-2011 

2. receives the draft Civil Defence Emergency Management Business Plan 2010-2011 

for Taranaki 

3. ratifies the administering authority’s advice that the total cost of providing CDEM 

services to Taranaki is estimated at $566,780 for 2010-2011 

4. notes that MCDEM is likely to but is not confirmed as providing a subsidy for 

2010-2011 

5. notes that a cost sharing arrangement for 2010-2011 based on the existing cost 

allocations and full costs falling on the contributing local authorities would be: 

New Plymouth District Council $198,373 (35%) 

Stratford District Council $ 17,003 (3%) 

South Taranaki District Council $ 68,014 (12%) 

Taranaki Regional Council $283,390 (50%) 

Rowe/Lawson 

6. Draft Code of Practice – preparing for a chemical emergency 

4 

6.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum advising 

Members of the drafting of a Code of Practice dealing with preparing for and 

responding to chemical emergencies. The Code of Practice had been prepared by the NZ 

Chemical Industry Council, for endorsement by the Environmental Risk Management 

Authority of New Zealand as a recognised code practice under the Hazardous 

Substances and New Organisms Act. 


Resolved 


1. receives this memorandum on engagement in the development of a code of 

practice by NZCIC for chemical emergency planning, together with any verbal 

update at the meeting 

2. notes the intention to pursue the matter of chemical/major industrial fire event 

planning further, in accordance with the Group Plan, and in particular 

workshopping inter-agency co-ordination, clarification of roles and 

responsibilities, and notification/communications. 

Lawson/Rowe 

7. Report on Memoranda of Understanding 

7.1 Mr M Langford, Taranaki Regional Council, spoke to the memorandum informing 

Members of the current status of memoranda of understanding the Group has with 

other organisations. 

Resolved 


1. receives the report on the current status of memoranda of understanding between 

the CDEM Group and other parties 

2. seeks a formal and separate Memorandum of Understanding with the New 

Zealand Red Cross for the provision of emergency clothing, blankets and hygiene 

kits as replacement consumables to the Red Cross Response Team 

3. relies on the mutual support provisions within s.17 (f) CDEM Act 2002, rather than 

make new agreements with Manawatu-Wanganui and Waikato CDEM Groups. 

Matheson/Rowe 

8. Report from the Controller 

8.1 Mr D L Lean, Regional Controller gave a verbal report noting that the Controllers Group 

continued to meet on a regular basis. It was noted that there was a need to make 

provision in the budget for the repair of existing equipment and the replacement of 

tarpaulins. 

9. Report from the Ministry of Civil Defence Emergency Management 

9.1 Mr K Evans, Ministry of CDEM spoke to the report which outlined projects and 

timeframes that staff in the MCDEM are presently undertaking or proposing to 

undertake. 

5 


10. Proposed meeting dates for 2010 

10.1 Meeting dates for the CDEM Group and the CEG Group, proposed for 2010, were 

received. 

11. General Business 

Members requested Mr J Rowe, Stratford District Council convey to Mr Neil Volzke 

their congratulations on his election as Mayor of Stratford District. 

It was noted that the Ministry of CDEM had introduced a long service award scheme 

for CDEM volunteers with over 10 years service. On 14 December, Mr John Hamilton, 

Director, Ministry of CDEM would be in Taranaki to present awards to Mr Roy Simon 

(42 years), Mr David Lean (32 years), Mr David Leask (40 years) and Mr Wayne 

Gaudin (45 years), amongst others. 

There being no further business, Chairperson Mr A Matheson (New Plymouth District 

Council), declared the meeting of the Civil Defence Emergency Management Group closed 

at 11.40 am. 

Confirmed: 

Chairperson: ___________________________ 

B R Jeffares 

Date: 9 March 2010 

6 

::odma\pcdocs\frodo\691231\1 



9 March 2010 

Memorandum to 



Minutes of Civil Defence Emergency Management Co-ordinating 


Purpose 

1. The purpose of this memorandum is to receive the confirmed minutes of the Civil 

Defence Emergency Management Co-ordinating Executive Group meeting held on 10 

November 2009 and the unconfirmed minutes of the Civil Defence Emergency 

Management Co-ordinating Executive Group meeting held on 16 February 2010. 

Background 

2. A copy of the minutes for both meetings is attached to this memorandum. 

3. The Civil Defence Emergency Management Group receives the minutes of the Civil 

Defence Emergency Management Co-ordinating Executive Group meetings for 

information. 


THAT the Taranaki Civil Defence Emergency Management Group 

1. receives the confirmed minutes of the Civil Defence Emergency Management Coordinating 

Executive Group meeting held on 10 November 2009 

2. receives the unconfirmed minutes of the Civil Defence Emergency Management Coordinating 

Executive Group meeting held on 16 February 2010. 

Approved: 

GK Bedford B G Chamberlain 

Director—Environment Quality Chief Executive


Management Co-ordinating Executive 

Group held in the Taranaki Regional 

Council Committee Room, 47 Cloten 

Road, Stratford on Tuesday 10 November 

2009 commencing at 10.30 am. 

Present Messrs D L Lean (Civil Defence Controller) 

(Chairperson) 

G K Bedford (Taranaki Regional Council) 

J Jones (Stratford District Council) 

G Young (South Taranaki District Council) 

J Sutton (Lifelines Advisor) 

P Fitzell (New Zealand Fire Service) 

M Broker (Taranaki District Health Board alternate) 

M Popperwell (Welfare Advisor alternate) 

Inspector F Prestidge (New Zealand Police) 

In attendance Mr M Langford (Taranaki Regional Council) 

Mrs D Paulsen (Taranaki Regional Council) 


Mrs L McLay (Taranaki Group Recovery Manager) 

Ms K Lawson (Welfare Co-ordinator/New Zealand 

Red Cross) 

Mr I Wilson (Ministry of Civil Defence & Emergency 

Management) 

Ms J Pierard (Ministry of Civil Defence &Emergency 

Management) 

Apologies The apologies from Mr A Wilson (New Plymouth District Council), Mr 

P Adamski (Rural Advisor), Inspector F Grant (New Zealand Police), 

Mrs A Kemp (Taranaki District Health Board) and Ms E Prior 

(Ministry of Health – Midland) were received and sustained. 


Late Items Item 9 – Ministry of Civil Defence & Emergency Management Report 

10 November 2009 - tabled 


Civil Defence Emergency Management Co-ordinating Executive Group 

Tuesday 18 August 2009 

Resolved 

THAT the Civil Defence Emergency Management Coordinating Executive Group 

Doc# 686163-v1

1. takes as read and confirms the minutes and recommendations of the meeting of the 

Civil Defence Emergency Management Co-ordinating Executive Group held in the 

Taranaki Regional Council Chambers, 47 Cloten Road, Stratford on Tuesday 18 

August 2009 at 10.30 am. 

Jones/Sutton 


There were no matters arising. 

2. Significant Activity Annual Report – Emergency Management (representation) 

2.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum on the reintroduced 

annual emergency management activity report for 2008/2009. The report 

was requested to be re-introduced for further discussion at the last meeting of the 

Civil Defence Emergency Management Co-ordinating Executive Group held 18 

August 2009. 

Resolved 

THAT the Civil Defence Emergency Management Co-ordinating Executive Group 

1. receives the memorandum and the emergency management annual report for 

2008/2009. 

Fitzell/Prestidge 

3. Report on the TEMO responses to the 30 September and 8 October 2008 

tsunami warnings 

2 

3.1 Mr M Langford, Taranaki Regional Council, spoke to the memorandum and report on 

the Taranaki Emergency Management Office response to the Samoa area tsunami on 

Wednesday 30 September 2009 and the Vanuatu earthquake tsunami warming on 

Thursday 8 October 2009. 

3.2 Members noted and discussed the debrief notes contained in the report. Of concern to 

the group was the Telecom failure of the Short Message Service (SMS) System for the 

delivery of text messages. While the Group acknowledged the SMS System was 

complimentary to other forms of communication, the recommendation contained in 

the report to investigate an alternate service provider was supported. 

3.3 It was noted that the tsunami incident generated a high level of public interest 

regionally and nationally. The importance of consistent and controlled media 

coverage was supported with the Group discussing the availability of a Public 

Information Manager (PIM) at Emergency Management Office during incidents and 

the national messages from the Ministry being circulated to all radio stations both 

national and regional. 

Civil Defence Emergency Management Co-ordinating Executive Group Meeting 

Tuesday 10 November 2009

Resolved 


1. receives the report on the Taranaki CDEM Group responses to the Samoa and 

Vanuatu tsunami warnings 

2. notes the matters arising identified by the debriefs. 

Jones/Lean 

4. Review of Ministry of Civil Defence & Emergency Management 

performance during the Samoan earthquake tsunami event 

4.1 Mr I Wilson, Ministry of Civil Defence & Emergency Management, spoke to the 

memorandum advising the Group of the release of two reports (internal and external 

reviews) covering the investigations into the performance of the Ministry during the 

Samoan earthquake tsunami event of 30 September 2009. 

4.2 It was noted that the Tsunami Working Group will meet in early December 2009 to 

discuss the implementation of the recommendations arising from the reviews. The 

Group requested that the outcome of the discussions be forwarded to the Taranaki 

CDEM Group for information to ensure any changes to national tsunami response are 

incorporated (where appropriate) into Taranaki’s response procedures. 

Resolved 

That the Civil Defence Emergency Management Co-ordinating Executive Group 

1. receives the memorandum noting the release of two reports upon the performance 

of MCDEM during the Samoa earthquake tsunami of 30 September 

2. notes its findings 

3. notes that there may be lessons to be applied at Group level 

4. seeks regular updates from the Regional Emergency Management Advisor on 

MCDEM adoption and implementation of the recommendations and findings 

Fitzell/Sutton 

5. Resourcing of civil defence emergency management for 2010-2011 

3 

5.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum presenting 

the draft annual business plan for 2010-2011 and the draft estimates for resourcing for 

delivery of civil defence emergency management functions in Taranaki in 2010-2011. 

5.2 Members noted the total draft costs of $566,780 for 2010/2011 represent an increase of 

4.2% over last year with an annual 4.8% increase over the previous five years. It was 

verbally advised that the Taranaki Regional Council would be receiving the Ministry 

of Civil Defence and Emergency Management subsidy for 2010-2011, resulting in an 

overall decrease of $22,000 to be proportioned over the four contributing councils. 



This will be confirmed to allow for the councils to incorporate the costs into their 

individual annual plan process. 

5.3 The Group noted and discussed the increase in policy advice and development 

associated with the review of the Taranaki CDEM Group Plan and the maintenance 

requirements of TEMO that impact in the overall proposed increase for 2010/2011. 

Overall the Group was generally supportive of the cost sharing arrangements. 

Resolved 


1. receives the review of resourcing requirements for civil defence emergency 

management in Taranaki for 2010-2011 

2. receives the draft Civil Defence Emergency Management Business Plan 2010-2011 

for Taranaki 

3. ratifies the administering authority’s advice that the total cost of providing CDEM 

services to Taranaki is estimated at $566,780 for 2010-2011 

4. notes that a cost sharing arrangement for 2010-2011 based on the existing cost 

allocations, subject to confirmation of the Ministry of Civil Defence Emergency 

Management subsidy for 2010/2011, would be: 

New Plymouth District Council $198,373 (35%) 

Stratford District Council $ 17,003 (3%) 

South Taranaki District Council $ 68,014 (12%) 

Taranaki Regional Council $283,390 (50%) 

Sutton/Young 

6. Draft Code of Practice – preparing for a chemical emergency 

6.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum advising the 

Group of the drafting of a Code of Practice dealing with preparing for and responding 

to chemical emergencies prepared by the New Zealand Chemical Industry Council 

(for endorsement by the Environmental Risk management Authority of New Zealand) 

as a recognized code of practice under the Hazardous Substances and New Organisms 

Act. 

Resolved 

4 


1. receives the memorandum on engagement in the development of a code of practice 

by NZCIC for chemical emergency planning, together with any verbal update at 

the meeting 



2. notes the intention to pursue the matter of chemical/major industrial fire event 

planning further, in accordance with the Group Plan, and in particular 

workshopping inter-agency co-ordination, clarification of roles and responsibilities, 

and notification/communications 

Lean/Jones 

7. Report from Controller 

7.1 Mr D L Lean, Regional Controller, provided a verbal report to the Group on matters of 

interest in relation to Group Controller activities in Taranaki. 

Resolved 


1. receives the report from the Controller of the Taranaki CDEM Group. 

Young/Sutton 

8. Report from Lifelines Advisor, Recovery Facilitator and Welfare and Rural 

Co-ordinators 

8.1 Mrs L McLay, Recovery Facilitator, Ms K Lawson, Welfare Co-ordinator, and Mr J 

Sutton, Lifelines Advisor, provided a verbal report to the Group on matters of interest. 

Due to the absence of Mr P Adamski, Rural Co-ordinator, no report was available. 

Resolved 


1. receives the report from the Lifelines Advisor, Recovery Facilitator and Welfare 

Co-ordinator. 

Lean/Young 


9.1 Mr I Wilson, Ministry of Civil Defence & Emergency Management, spoke to the 

Group and his tabled report on matters of interest from the Ministry. 

9.2 Mr J Pierard, Ministry of Civil Defence & Emergency Management, provided a 

powerpoint presentation to the Group on Civil Defence Emergency Management 

Competency Framework Stage Two. 

Resolved 

5 




1. receives the report from the Ministry of Civil Defence & Emergency Management’s 

Regional Emergency Management Advisor, Mr I Wilson and the presentation on 

Civil Defence Emergency Management Competency Framework Stage Two. 

Lean/Fitzell 

10. Proposed Meeting Dates for 2010 

10.1 Members received and noted the meeting dates for the Civil Defence Emergency 

Management Co-ordinating Executive Group (CEG) and the Civil Defence Emergency 

Management (CDEM) Group proposed for 2010. 

Resolved 


1. receives and notes the meeting dates for the Civil Defence Emergency Management 

Co-ordinating Executive Group and the Civil Defence Emergency Management 

Group proposed for 2010. 

Lean/Sutton 


Presentation 

Mr D L Lean, Chairperson, presented Mrs D Paulsen, Emergency Management Officer 

Taranaki Regional Council, with the Emergency Management Academy of New 

Zealand’s Finalist Award for Student of the Year and Student of the Year Award for 

2009 with the congratulations of the Groupp. Mrs Paulsen was also awarded with the 

National Certificate Level 4 in Emergency Management. 

There being no further business, the Chairperson, Mr D L Lean, declared the meeting of the 

Civil Defence Emergency Management Co-ordinating Executive Group closed at 12.10 pm. 

Confirmed 

Chairperson: ___________________________________________________ 

D L Lean 

Date: 16 February 2010 

6 




Management Co-ordinating Executive 

Group held in the Taranaki Regional 

Council Committee Room, 47 Cloten 

Road, Stratford on Tuesday 16 February 

2010 commencing at 10.30 am. 

Present Messrs D L Lean (Civil Defence Controller) 

(Chairperson) 

G K Bedford (Taranaki Regional Council) 

J Jones (Stratford District Council) 

J Sutton (Lifelines Advisor) 

P Adamski (Rural Advisor) 

Mrs A Kemp (Taranaki District Health Board) 

Inspector F Prestidge (New Zealand Police) 

Inspector F Grant (New Zealand Police) 

In attendance Mr M Langford (Taranaki Regional Council) 


Mrs L McLay (Taranaki Group Recovery Manager) 

Ms K Lawson (Welfare Co-ordinator/New Zealand 

Red Cross) 

Ms S Vowles (Ministry of Civil Defence & Emergency 

Management) 

Ms A Komen (Ministry of Civil Defence &Emergency 

Management) 

Apologies The apologies from Mr G Young (South Taranaki District Council), Mr 

P Fitzell (New Zealand Fire Service), Mr I Wilson (Ministry of Civil 

Defence & Emergency Management, Ms E Prior (Ministry of Health – 

Midland) were received and sustained. 


Late Items Item 11 – Ministry of Civil Defence & Emergency Management 

Report 10 February 2010 - tabled 


Civil Defence Emergency Management Co-ordinating Executive Group 

Tuesday 10 November 2009 

Resolved 

THAT the Civil Defence Emergency Management Coordinating Executive Group 

Doc# 723414-v1

1. takes as read and confirms the minutes and recommendations of the meeting of the 

Civil Defence Emergency Management Co-ordinating Executive Group held in the 

Taranaki Regional Council Chambers, 47 Cloten Road, Stratford on Tuesday 10 

November 2009 at 10.30 am. 

Prestidge/Jones 


There were no matters arising. 

2. Minutes of the Lifelines Advisory Group 

2.1 Mr M Langford, Taranaki Regional Council, spoke to the minutes of the Lifelines 

Advisory Group meeting held on Tuesday 2 February 2010. 

Resolved 


1. receives the unconfirmed minutes of the Lifelines Advisory Group meeting held on 

Tuesday 2 February 2010. 

Kemp/Sutton 

3. Minutes of the Welfare Advisory Group 

3.1 Ms K Lawson, Welfare Co-ordinator, spoke to the minutes of the Welfare Advisory 

Group meeting held on Wednesday 9 December 2009. 

Resolved 


1. receives the unconfirmed minutes of the Welfare Advisory Group meeting held on 

Wednesday 9 December 2009. 

Prestidge/Sutton 

4. Emergency generator for TEMO - update 

2 

4.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum updating the 

Group on the current state of progress towards the installation of an emergency 

general for the Taranaki Emergency Management Office, Marsland Hill, New 

Plymouth. 


Tuesday 16 February 2010

Resolved 

That the Civil Defence Emergency Management Co-ordinating Executive Group 

1. receives the memorandum updating on progress towards to the provision of an 

emergency generator for the Taranaki emergency management building, New 

Plymouth. 

Lean/Kemp 

5. Exercises and hazard workshops 2010 

5.1 Members of the Group noted the civil defence emergency management exercises and 

hazard workshops planned for 2010 and noted the request for participation from 

Group members. 

5.2 A Taranaki exercise is planned for 22 April 2010 named Exercise Ngaru which will be 

a desk-top exercise based on the Solomon Islands tsunami of 30 September 2009, and a 

National exercise will be held on 20 October 2010 based on a large distant-source 

tsunami hitting New Zealand. 

5.3 A hazchem/large fire incident response response workshop will be held on Friday 9 

April 2010 to review where planning and co-ordination for such an incident is at 

within Taranaki. 

Resolved 


1. receives the memorandum on upcoming exercises and hazard workshops 

2. seeks the participation of the Members of the Civil Defence Emergency 

Management Co-ordinating Executive Group in the exercises and hazard 

workshops. 

Lean/Grant 

6. Public awareness and readiness survey 

6.1 Mr G K Bedford, Taranaki Regional Council, spoke to the memorandum advising the 

Group of the completion of a survey of public awareness and readiness for 

emergencies in Taranaki and provided a summary of the initial findings. The report, 

once completed, will be presented to the Civil Defence Emergency Management 

Group for receipt and discussion, and distributed to Members at the Group’s (CEG) 

next meeting in May 2010. 

Resolved 

3 




1. receives the memorandum noting the completion of a public emergency awareness 

and readiness survey within the region 

2. notes that a report is in preparation that will identify areas for further enhancement 

of public awareness and the CDEM Group’s public education activities 

3. notes that it is intended that the survey be repeated in 2015/16, to identify any 

trends or changes in readiness. 

Lean/Kemp 

7. Submission to Standards New Zealand: DZ4404/V1.0 Land development and 

subdivision 

7.1 The memorandum noting to the Group that the Taranaki Regional Council has 

submitted on the draft Standard DZ4404/V1.0 Land development and subdivision 

including matters related to risk reduction within the Taranaki region was received 

and discussed. The submission was send by the due date of 5 February 2010. 

Resolved 


1. receives this memorandum on the lodging of a submission by the Taranaki 

Regional Council on the draft Standard DZ4404/V1.0 Land development and 

subdivision 

2. notes that the submission included advocacy for strengthened provisions around 

managing the location of subdivisions so as to minimise the risk from natural 

hazards. 

Pretidge/Adamski 

8. Submission to New Plymouth District Council re Marsland Hill – Historic 

Reserves Management Plan 

8.1 The Group received and noted the memorandum advising of a submission lodged by 

the Taranaki Regional Council with the New Plymouth District Council (NPDC) in 

respect of the NPDC’s review of its Historic Reserves Management Plan. The 

submission was sent late in November 2009 proposing that minor works at Marsland 

Hill (where the Taranaki emergency management office is located) should not require 

consenting by the NPDC, but noting that prior approval by iwi authorities and 

authorization by the New Zealand Historic Places Trust would still be necessary. 

Resolved 

4 


1. receives the memorandum on the lodging of a submission by the Taranaki 

Regional Council on the review of the Historic Reserves Management Plan by the 

New Plymouth District Council 



2. notes that the submission seeks to safeguard to some degree the opportunity to 

upgrade or modify the Taranaki emergency management office facility 

3. notes that the submission is subject to ratification by the Civil Defence Emergency 

Management Group at its next meeting scheduled for 9 March 2010. 

Lean/Jones 

9. Report from Controller 

9.1 There was no report from the Regional Controller to the Group due to there being no 

Group Controller activities in Taranaki during the period November 2009 to early 

February 2010. 

10. Report from Lifelines Advisor, Recovery Facilitator and Welfare and Rural 

Co-ordinators 

10.1 Ms K Lawson, Welfare Co-ordinator, and Mr P Adamski, Rural Co-ordinator, 

provided a verbal report to the Group on matters of interest. It was noted that the 

Rural Advisory Group has been re-established after being in abeyance for some time. 

The Group is administered by MAF and the Group’s minutes will be reported to the 

Civil Defence Emergency Management Co-ordinating Executive Group on the same 

basis as the Lifelines and Welfare Advisory Groups. 

Resolved 


1. receives the report from the Welfare Co-ordinator and Rural Co-ordinator. 

Lean/Sutton 


11.1 Ms S Vowles, Ministry of Civil Defence & Emergency Management, spoke to the 

Group and Mr I Wilson’s tabled report on matters of interest from the Ministry. The 

Group was also briefed on the Ministry’s evaluation process and capability 

assessment of Taranaki civil defence emergency management staff and procedures as 

part of a national review. 

Resolved 


1. receives the report from the Ministry of Civil Defence & Emergency Management. 

Lean/Kemp 

5 




There were no items of general business. 

There being no further business, the Chairperson, Mr D L Lean, declared the meeting of the 

Civil Defence Emergency Management Co-ordinating Executive Group closed at 11.15 am. 

Confirmed 

Chairperson: ___________________________________________________ 

D L Lean 

Date: 25 May 2010 

6 




9 March 2010 

Memorandum to 


Taranaki Civil Defence Emergency Management Group 

Minutes of the Lifelines Advisory Group Meeting 

Purpose 

1. The purpose of this memorandum is to advise the Group of the activities of the Lifelines 

Advisory Group. 

Meeting 

2. The last meeting of the Lifelines Advisory Group was held on 2 February 2010. 

3. The unconfirmed minutes of the meeting are attached for the information of the CDEM 

Group. 

Recommendation 

THAT the Taranaki Civil Defence Emergency Management Group: 

1. receives the unconfirmed minutes of the Lifelines Advisory Group meeting held on 2 


GK Bedford 


Approved: 


Chief Executive

Minutes of the Lifelines Advisory Group meeting held in the Taranaki Emergency 

Management Office, 45 Robe Street on Tuesday the 2nd of February 2010 

Present: Ron Coleman Power Co 

Louise McLay Taranaki CDEM 

Ian Wilson Ministry of Civil Defence & Emergency Management 

John Jones Stratford District Council 

Mike Langford Taranaki CDEM 

David Leask Taranaki CDEM 

Brent Manning New Plymouth District Council 

Kevin Hill New Plymouth District Council 

Bede Shortall Transpower 

Des Paulsen Taranaki CDEM 

Max Aves New Plymouth District Council 

Maurice Gilmour STOS 

Steve Ilkovics Vector 

Apologies: John Sutton New Plymouth District Council 

Robin Pittwood Power Co 

Arun Chaudhari Port Taranaki 

Neil Mc Cann South Taranaki District Council 

Tom Mazey ABB Ltd 

Ross Mc Coy NZ Transport Agency 

Howard Wilkinson South Taranaki District Council 

Barry Parsons Vector 

Notification of late items 

There were no late items 

In the absence of John Sutton, Mike Langford chaired the meeting. 

1. Minutes of the Lifelines Group meeting held on the 3 rd of November 2009. 

The minutes of the meeting were confirmed, with the following changes to be made: 


Transpower 

Keiran Devine, the General Manager – Systems Operations from Transpower will be invited to the 

next LAG meeting to discuss the Vulnerability of the gas and electricity supply out of Taranaki. 

Action: John Sutton to invite Keiran Devine to the next LAG meeting. 

Emergency Management Information System 

Mike Langford and Ian Wilson informed the group that the Ministry of CDEM has purchased a 

new Information System. They have purchased licenses for each group to be able to use the 

system. 

Document # 716400

Action: Mike Langford to invite a representative that can further explain the system and 

how it could incorporate AEGIS. 

2. Update on the LAG projects 

2.1. Generator Review 

David Leask reported to the LAG that he was not satisfied with the level of co-operation 

from the various role players that were surveyed in the review. He felt that there was not 

enough interest and that the level of urgency was not high enough. A copy of the report is 

attached to these minutes. 

Brent Manning suggested that the findings from the report are incorporated in the revision 

of the Group plan. 

Progress on the generator for TEMO indicated that a draft of the archeological report is 

currently being finalised by the TRC before being sent to New Zealand Historic Places 

Trust, after which, if approved, will go to the New Plymouth District Council for consent 

approval. It is not clear how long this process may take. 

2.2. Reconnaissance Plan 

Brent Manning reported no progress had been made yet on this project. 

2.3. GIS – Priority Sites 

This process is currently underway. A meeting is to be held on the 12 th of February 

between various role players from the District Councils and the Taranaki Regional Council 

to discuss this issue. 

3. GIS for CDEM purposes 

The agenda for the meeting mentioned in 2.3. above includes the following items for 

discussion: 

• Update of the intended outcomes of the LAG GIS project 

• What information would be useful for the public and CDEM personnel on 

hazards/lifelines etc. 

• Which Council’s GIS system should host the information? 

• Plan of action to go forward. 

4. Presentation: Bede Shortall – Transpower 

Bede Shortall delivered a presentation on Transpower, which included a brief overview of 

what Transpower does, where they fit into the structure of NZ electricity industry and 

plans for the future. 

5. CDEM Group Plan – input from the LAG 

Lisa Mahoney from the Taranaki Regional Council addressed the meeting and explained the 

process that the CDEM group is currently going through to review the CDEM Group Plan. She 

2 

Document # 716400

encouraged members of the group to participate in offering comment when the Plan goes out for 

consultation to the various role players. 

Action: Des Paulsen to send a copy of the Risk Analysis document to all on the LAG for perusal. 

Any comments for Lisa on the Risk Analysis are welcome. Please direct your comments to: 

des.paulsen@trc.govt.nz, and she will forward them on to Lisa. 

6. CDEM Business Plan – Input from the LAG 

According to the Annual Business Plan for the year 2010/2011, the following are expected from the 

Lifelines Advisory Group: 

• To be involved with a comprehensive integrated all hazards approach to emergency 

management based on the 4 R’s – reduction, readiness, response and recovery. These 

actions are further described in the Taranaki CDEM Group Annual Business Plan for 

2010/2011 on page 1. 

• To continue to implement the findings of the reports prepared by NIWA on meteorological 

hazards and their consequences in Taranaki. 

• Assist with the updating of the Volcanic Strategy 

• Implement the LAG reconnaissance plan once completed. 

• Ensure that the members are involved in responses to emergencies as appropriate. 

• Participate in exercises. 

• Attend quarterly meetings. 

7. 2010 Projects 

7.1. Water Supply 

John Jones indicated that he was currently doing a paper on the impacts of ash on water 

supply. 

Brent Manning suggested that in addition to this, that public education programme the use 

of water during an ashfall, be implemented. 

7.2. Lessons learned from other events 

Max Aves suggested that a system be set up that allows the LAG to learn from other events 

as to what could go wrong as far as lifelines are concerned and what possible solutions 

have been found. Presentations, reports etc, can then be directed to this group. 

Mike Langford suggested that the members of the group think about what further projects may be 

useful and report back to the next meeting with ideas. 

Action: Members to report back to the next meeting. 

8. LAG Breakfast 

Arun Chaudhari has kindly invited the LAG to enjoy breakfast at the Port’s new offices. 

Date: 8 April 2010 

Time: 0730 

Venue: Port Taranaki Office 

2 – 8 Bayly Road 

3 

Document # 716400

New Plymouth 

Action: Des Paulsen will remind the group and give Arun an indication of attendees in good time. 

9. Speakers for the next meeting 

All present had already delivered presentations to the group. 

Action: Mike Langford to find a speaker for the next meeting. 

General Business 

Water supply for TEMO 

Brent Manning has completed a report into what may be required to ensure that there is an 

emergency supply of water available to TEMO should our normal supply be interrupted. 

Action: Brent to forward the report to Gary Bedford 

Resilience and monitoring of bridges 

The NPDC was approached by Napier City Council regarding a study around the resilience and 

remote monitoring of significant bridges within the Taranaki region. NPDC gave their support for 

the study to go ahead. Max Aves is hoping that the results of the study may be useful. 

Action: Max Aves to forward the findings of the study when available. 

EOC Exercise 

Mike Langford gave the group a heads up regarding an EOC exercise that will take place at TEMO 

on the 22 nd of April. It will include a table top exercise regarding the Tsunami warnings that were 

received in September/October last year. 

Action: All members interested in participating, to please note this in their diaries.. 

With no further business the meeting was concluded. 

4 

Document # 716400


9 March 2010 

Memorandum to 



Minutes of the Welfare Advisory Group Meeting 

Purpose 

1. The purpose of this memorandum is to advise the Group of the activities of the Welfare 


Meeting 

2. The last meeting of the Welfare Advisory Group was held on 9 December 2009. 


Group. 



1. receives the unconfirmed minutes of the Welfare Advisory Group meeting held on 9 

December 2009 

GK Bedford 


Approved: 


Chief Executive

#698750 

Minutes of the Welfare Advisory Group meeting held in the Taranaki Emergency 

Management Office, 45 Robe Street, New Plymouth on 9 th of December 2009, 

commencing at 1000. 

Present: Mike Broker Taranaki District Health Board 

Mike Langford Taranaki CDEM Group 

Des Paulsen Taranaki CDEM Group 

Gloria Campbell Ministry of Social Development (Chair) 

Louise McLay Taranaki CDEM Recovery Manager 

Karen Lawson NZ Red Cross 

Ron Pritchard Child, Youth and Family 

Jennie Reed Taranaki CDEM Animal Welfare Co- 

Ordinator 

Te Uraura Nganeko TPK 

David Rowland St Johns 

Deirdre Nagle Bishops Action Foundation 

Apologies: 

Ian Wilson Ministry of CDEM 

Raewyn Voogt Housing NZ 

Marcia Paurini Internal Revenue Department 

Denise Loveridge Child, Youth and Family 

Gloria Campbell welcomed Deirdre to the group and the group introduced themselves to her. 

Notification of late items: Nil 

1. Minutes of the Meeting of the Welfare Advisory Group held on the 15 th of 

September 2009. 

Recommended 

THAT the Taranaki Welfare Advisory Group accepts the Minutes of the Meeting held on the 

15 th of September 2009. 


Salvation Army MOU 

Des explained that a meeting had been held between Karen Lawson, herself and Major 

Herring from the Salvation Army. The Schedule that sits behind the MOU needed some 

changes, which were done and then sent through to Major Herring. This is as far as it has 

gotten. Gloria indicated that she would follow up with Major Herring. 

Action: Gloria Campbell to follow up with Major Herring. 

Invitation for Dr Colin Sharvon to join the WAG 

Mike wrote to Dr Sharvon, but to date had not had a reply. 

Action: Mike Broker to follow up with Dr Sharvon 

EOC exercise 

After some discussion it was decided that the exercise would be moved to April 2010. 

1

#698750 

Action: Mike Langford to decide on a date for April and notify the group as soon as 

possible 

2. National Welfare Plan discussion and comment 

Mike Langford opened the discussion with his comments on the draft Welfare Plan. Des 

Paulsen and Louise McLay added their concerns. 

Action: Mike to draw up the final document for comment and send the comments 

through to MCDEM. 

3. Bishops Action Foundation 

Deirdre Nagle gave a short synopsis about Bishop’s Action Group and what they do. She 

indicated that some of the projects that they were in involved with are to do with building 

capacity and assisting various organisations that work with the elderly and accessibility 

groups, to do business continuity planning. Bishop’s Action also assists with networking, 

including the support of elderly that are alone and isolated, especially those in rural areas. 

Deirdre also expressed her thanks to Mike Broker and the DHB for the work they are 

currently doing. 

Gloria indicated that statistics show that the percentage of Taranaki people in the 65 years 

and older bracket is set to rise dramatically in the next few years, and that this type of 

planning support is vital and very welcomed. 

4. Animal Welfare Training Course 

Des Paulsen explained that now that the Animal Welfare plan had been completed, that 

training needs to be done in this area. 

A training course has been set up for February 2010, but the date is yet to be confirmed. 

The training is aimed at all Welfare volunteers, SPCA volunteers, the District Council Animal 

Control personnel and any others that may be required to help out at the Welfare centres. 

Action: Des to come up with a date and let the relevant people know.. 

General Business: 

Disaster Preparedness for People with Disabilities 

Mike Langford handed out copies of the document, “Disaster Preparedness for People with 

Disabilities” and asked the group if they thought it would be a good idea to print these 

documents for use in the sector. 

Concerns were raised that the documents deals with organisations as well as individuals and 

the suggestion was made to divide the contents into two and then make them available to the 

relevant organisations, either in hard copy or on a web site. 

Action: Mike to rework the document 

Rural Advisory Group update 

2 

2

#698750 

Louise McLay updated the group on the activities of the RAG. She explained that the RAG 

now included the trust and was administered by the Ministry of Agriculture and Forestry. She 

reported that the group is currently working on a revised Terms of Reference and also their 

networks in the rural area, which is based on geographical areas around the rural community 

halls, and neighbourhood support groups. She indicated that she was concerned that there 

may be some cross-over between what the RAG are doing and the activities of the RAG. 

Gloria indicated that Terry Curran was to be sitting on the RAG. 

Action: Gloria to ensure that Terry Curran attends the RAG meetings. 

Mike to put Terry onto the RAG contacts list 

Red Cross report 

Karen Lawson reported that a MOU was currently being drawn up between the Red Cross 

and the Taranaki CDEM group regarding the provision of clothing, blankets and hygiene kits. 

Although there has always been an understanding that the Red Cross would provide clothing 

and blankets, it had never been put into writing. 

A capacity and capability report has been sent to the CDEM group. 

Te Puni Kōkiri 

Te Uraura Nganeko explained that he was still keen to progress on the issue of certain 

Marae becoming accommodation centres during emergencies. They would like a fact sheet 

to clarify a number of aspects, including the funding arrangements, obligations, training etc. 

Action: Mike Langford to set up a meeting between Te Uraura and Gloria 

before the next meeting, to discuss and come up with the fact sheet. 

Taranaki District Health Board 

Mike Broker explained that the Ministry of health is currently working on the planning for the 

second wave of H1N1 influenza. They are expecting the next wave to arrive with the 

seasonal influenza, although it it possible that the seasonal flu may arrive earlier than 

normal. 

At this stage it looks as though the H1N1 vaccine will be included in the seasonal influenza 

vaccine for next year. 

Emergency stocks of H1N1 vaccine are been brought in for emergency services/front line 

staff. Recipients of this vaccine have not yet been finalised. 

Mike also reported that a new Medical Officer of health for Taranaki has been appointed. 

Greg Symons from Auckland has been appointed in the role. 

Dates for WAG meetings for 2010 

Suggested dates for the meetings next year are: 

9 March 2010 

8 June 2010 

14 September 2010 

7 December 2010 

3 

The meetings will continue to be held at TEMO at 1000. Please diarise these meeting dates. 

3

With no further business, the meeting was declared closed. 

4 

#698750 

4


9 March 2010 

Memorandum to 



Minutes of the Rural Advisory Group Meeting 

Purpose 

1. The purpose of this memorandum is to advise the Group of the activities of the Rural 


Meeting 

2. The last meeting of the Rural Advisory Group was held on 15 February 2010. 


Group. 



1. receives the unconfirmed minutes of the Rural Advisory Group meeting held on 15 


GK Bedford 


Approved: 


Chief Executive

Rural Advisory Group Meeting Minutes 

Monday 15th February 2010 

Held at Taranaki Emergency Management Office, 45 Robe Street, 

New Plymouth 

Present: Peter Adamski (Chair) Taranaki Rural Support Trust 

Tracey Morgan New Office Manager for Taranaki 

Federated Farmers/Taranaki Rural Support 

Trust 

Deborah Hackell (Minute taker) MAF Policy 

Angela Bell MAF Policy: Rural Support Trust Facilitator 

Graeme Hight Taranaki Rural Support Trust 

Joe Clough PGG Wrightson Consulting and MAF Policy 

Agent for Taranaki 

Tom Cloke Road Transport Authority 

Louise McLay Taranaki CDEM Recovery Manager 

Mike Langford Taranaki Civil Defence Emergency 

Management (CDEM) 

John Gunn Rural Fire Association and South Taranaki 

District Council 

Brendan Attrill Fonterra 

Shelley McDougall North Taranaki Neighbourhood Support 

Nigel Kivell Livestock Improvement Co-operation 

Apologies: Des Paulsen Taranaki CDEM 

Don Shearman Taranaki Regional Council; 

Neville Hagenson Taranaki Rural Support Trust; 

Liz Russell Meat and Wool NZ; 

Ian Wilson Ministry of Civil Defence Emergency 

Management; 

Terry Curran MSD/ Work and Income; 

Harvey Leach Taranaki Rural Support Trust 

Did not reply to invite but were invited: Dion Tuuta (PKW); Stephen Canton 

(DairyNZ). 

Confirmation of the Minutes of the last meeting 

The Minutes of the meeting held on the 16 th of November 2009 were accepted as a 

true reflection of the meeting. 

Action points from last meeting 

1. A representative from LIC and Taranaki Vets attended the meeting and will 

now be permanent contacts for the RAG. A Tegal Foods representative is still 

to be involved in the group in the future at the request of civil defence. 

Suggested Tony Gilbanks 06 274 9409 (off web) Tegal Foods – New 

Plymouth, private bag 2015, New Plymouth. 06 759 9500 

2. RAG contacts supplied to chairman and Taranaki emergency management 

group. An updated version is to be sent during February 2010 and Angela Bell 

from MAF will manage these contacts while Deborah is on maternity leave 

during 2010. 

1

2 

3. Community Hall key holders – Ongoing. Peter has developed a spreadsheet 

and has requested members add to this where they can and return to him by 

the end of February 2010. This contacts based will be part of the Taranaki 

trusts contacts list and the trust will contact those listed in future to check their 

involvement. This list will be updated annually as part of the trust obligations 

through MAF’s trust base funding. 

4. Louise updated group on WAG activities (see later) 

5. CDEM group plan draft is still being put together 

6. Terms of reference for RAG has been updated and accepted by group 

7. Meat and Wool participation – This organisation is still under review, Liz is 

happy to remain on the contacts and receive minutes and information from the 

group but is unlikely to ever attend unless there is an adverse event. She 

suggested the Feds Meat and Fibre representative could be involved in the 

group but with the Feds Provincial President chairing the group this seems 

unnecessary. As far as levy contacts via meat and wool database Liz also 

noted this was not available due to the nature of levy collection going through 

meat processors who don’t release individual names and under the provision 

of collection these contacts they would not allowed to be released to the RAG. 

It was noted that these names are unnecessary anyway as in an emergency 

people would be asked to contact their representative stakeholder for help and 

this could then be fed into civil defence as to what the community needs. 

8. Shelley McDougall from Neighbourhood support attended the meeting and will 

remain on the groups contacts list 

9. Peter has added the NZ Contractors Federation contacts to the Taranaki Rural 

Support Trust contacts list. 

CD Recovery Manager Report back on WAG activities 

Welfare Centre Training held. The next one would be held at Stratford 

Memorial Hall Centre on Wednesday 3 rd March 5.30pm to 7pm. 

Provides practical training 

Animal welfare plan for domestic/companion animals. Key message “be 

responsible for your pets in adverse events” 

Communication link between the WAG and the RAG. Both Louise and 

Terry Curran (MSD) sit on both groups. 

WAG is working with the Salvation Army and Red Cross to establish an 

agreement document on what each can provide 

Looking into Marae capacity in terms of using Marae’s if needed for 

evacuation. 

MAF Policy 

A presentation was provided by Deborah Hackell on what MAF Policy does. In brief 

Provide information back to the minister on the impact on the 

community and makes recommendations as to what recovery 

measures may assist. 

Implements government recovery measures 

Uses criteria to establish if the event is small, med or large-scale. 

Small events are localised events – MAF may report but it is up to the 

neighbouring community to assist each other. Tax provisions and task 

force green is available 

2 

Doc# 723754-v1

3 

Medium-scale events can trigger MAF funding for tech transfer, Rural 

Support trusts, and social events. MSD can provide enhanced 

taskforce green and rural assistance payments 

Large scale events allows for a Special Recovery Measure (SRM) 

provision on top of the other measure. The SRM is a reimbursement 

grant up to $250 K for re-establishment of damaged infrastructure and 

replanting/regrassing of uninsurable crops/pastures. 

Rural Support Trust 

Angela Bell from MAF provided a run down on the status of the 14 Rural Support 

Trusts around New Zealand. Key points of note were 

The trusts should work closely with their CDEM group and rural 

stakeholders/communities 

They are autonomous charitable trusts which MAF has an agreement 

with to help rural communities in adverse events. 

Trust should participate in CDEM planning and be able to provide a 

rural perspective 

Their role is in supporting and assisting – not leading, this remains the 

role of CDEM and regional councils. 

MAF is working to strengthen the national network of Trusts through 

branding, providing a website (see rural-support.org.nz), a national 

0800 number and help with training and relationship building. 

Trust are charitable organisation so may seek funding from other sources. Mike 

Langford suggested the Taranaki Trust could therefore seek funding from TSB. It 

was agreed that this would be something the trust would do at a later date once more 

established. 

Lifelines Advisory Group (LAG) 

David Leask (027 453 0533) briefed the RAG on potential electricity issues in severe 

adverse events and asked the question as to whether the rural sector is adequately 

prepared. The LAG has representatives from power, water and sewage industries, 

airport and the Port, and larger industries such as gas etc. The group is in the 

business of “reduction”. Points raised were 

North Taranaki from Stratford right out to the coast from mania gets its 

electricity from one source only – Stratford power station 

There is no storage of power available 

Stratford power station is a prime target for the Mountain – how will this 

affect the rural community if power is out for days and weeks. 

Consider the affects of a prolonged power outage to the rural 

community 

Re generators – there is no many available and no prioritisation 

developed for these. 

Can rural businesses think of maintaining a preset connection point to 

their milking sheds? 

Fonterra has done some work on this and estimate it would cost $2,500 for the 

generator plug to the milking shed and $5,500 for the generator - all up $8K per farm. 

The size of the rotary doesn’t matter so for smaller farms this is a significant 

expense. 

3

Y2K some farmers brought generators but if these generators aren’t used the 

contacts seize up. It’s not enough to just buy a generator and then leave it. 

Another issue is if no power to the Fonterra dairy company then there are no milk 

pick ups and with no refrigeration available farmers will need to dump milk. This 

could be a significant environmental issue and a concern for the Regional Council. 

Lesson from Cyclone Bola – ask to get power re-connected to the shed before 

the house is. 

Note there are 1700 dairy farms in Taranaki. PowerCo does have a link with the rural 

community through Federated Farmers. 

David has had 36 years experience at the New Plymouth power station. The National 

lifelines group is aware of these power risks. David is available for the RAG views in 

this area. 

Group round up – happenings from members’ organisations 

Taranaki Rural Support Trust 

Trust members have attending workshops on stress 

Graeme and Harvey have a meeting this Thursday in Hawera re: stress 

Action plan for the trust and the RAG is to finish the contacts list 

Neighbourhood support 

Shelley works in many areas – went to Fonterra suicide prevention 

course; works with child welfare and victim support and with social 

welfare in schools. 

This position is voluntary 

Working with the police to reactivate neighbourhood support areas. 

Fonterra 

The payout forecast is better however; the last 18 months have been hard on 

farmers. The bullet proof dairy farmer image is over. At least 5% of farm business in 

the region are in a dodgy way could be up to 10%. Banks are getting harder on these 

farmers. However, generally farmers are feeling more positive with the improved 

forecast payout. 

Rural Fire/South Taranaki District Council 

Working on an initiative to establish one fire district for Taranaki which will include the 

Department of Conservation and 3 territory authorities. Still in the initial phase but will 

update at the next meeting 

Action: One fire district initiative update for next RAG meeting 

LIC 

LIC has access to every dairy farm in the area. 

Action: Discuss at next meeting whether this database would be useful to have 

access to during an event? 

Transport 

4 

4

Northland drought has raised some animal health and fit for travel 

issues. Farmers find it emotionally easier to get the cows off the farm 

via truck rather than having to shoot their animals themselves. 

Most farms don’t have a vet cert to establish animals are fit for travel 

and by the time animals are put on the truck they are already pretty 

bad. Vet certificates gets these animals on the truck but often they are 

unsuitable for processing and they are then condemned at the yards. 

A number of stock are marginal in terms of fit for travel – even with a 

vet cert doesn’t mean much as vets and transport operators are under 

pressure. 

Stock sent to saleyards instead of to slaughter 

Northland is a long way to get back into green feed 

Northland also has a huge number of lifestylers with no feed and 

animals aren’t carrying a lot of body condition 

Easier to apologise than to plan. 

Note: Tom sits on an animal welfare group where this issue was raised. 

PGG Consulting 

The revise payout provides the average farmer an extra $100K 

however there will be no additional spending. There is a general feeling 

of distrust of the payout and a holding the fort attitude. 

Climate wise production is better than expected and is expected to be 

the same as last year. 

Not much supplement around but also farmers aren’t buying it anyway 

due to their financial situation. 

CDEM group 

CD is working on an Emergency Management Information System 

(EMIS) which is a web based system where data can be gathered 

around a specific event/region. 

Mike is to raise who will have access to this website .i.e. it would be 

good for MAF to get access rather than ringing CDEM for info on an 

event. 

Maritime NZ have access. 

NOTE: 22 nd April 2010 there is an EOC exercise “Seawave exercise” for the 

group to be prepared for. Dealing with a tidal wave and RAG may need to look at 

how this will affect coastal rural properties. 

Taranaki Vets 

Pregnancy testing now. 15% empty 

Expect more empties due to poor mating and cow condition from the 

affects of the 2008 drought 

Facial eczema season coming 

Any business dealing with farmers are saying their cheques are 

bouncing and they aren’t being paid on time. Vets no different in this 

experience. Big cultural change in farmers with farmers shopping 

around and paying late. 

Next Meeting 

The next meeting will take place on 19th of July 2010 

5 

5

at 10.30am at the Taranaki Emergency Management Office, (TEMO) at 45 Robe 

Street, New Plymouth. 

Action: Des to take over the minutes for the RAG during 2010 while Deborah is 

on maternity leave. If Des is unavailable on the day it was suggested Tracey from 

Feds or Angela from MAF could assist. 

A consistent meeting time of three times of year was established by members. RAG 

meetings will be held on a Monday during February, July and November each 

year around the time of the 15 th of these months. 

The meeting was declared closed at 12.30. 

Ideas for future meetings 

6 

Brochure development on livestock animals similar to domestic animals 

brochure developed through the WAG 

Stock take of the impact of a major power outage on Taranaki’s rural 

industry and development of an action plan. Fonterra has done some 

work in this area already as to farmers resilience to going without 

power i.e. generators. 

MAF BNZ speaker on biosecurity breeches i.e. foot and mouth. 

end 

6


9 March 2010 

Memorandum to 



Emergency generator for TEMO-update 

Purpose 

1. The purpose of this memorandum is to update the Group on the current state of 

progress towards the installation of an emergency generator for TEMO. 

Background 

2. The CEG and CDEM Group have previously confirmed that such equipment is 

appropriate to ensure a greater level of availability of TEMO facility under emergency 

conditions. 

3. Since then, the Taranaki Regional Council has moved towards selection, purchase and 

installation of a suitable unit. 

Discussion 

4. Progress on this matter has been slow but is steadily proceeding. Because the whole of 

the Marsland Hill site is both a historic place and a waahi tapu, permission to undertake 

any construction or development anywhere on the site requires permission from both 

the appropriate iwi authorities and the NZ Historic Places trust, as well as land use 

consent from the New Plymouth District Council and the appropriate building consent. 

5. The application to the Historic Places Trust is about to be lodged, following the 

preparation for the Council of an archaeologist’s report. The two iwi authorities 

concerned have both indicated their agreement to the installation. The Trust advise that 

it may take up to three months for their decision. At that point, the Taranaki Regional 

Council will apply to the NPDC for land use consent, a step which may take a couple 

more months. 

6. The Council will then call for tenders. 

7. Indications are that prospective suppliers can provide a suitable unit either ex stock or 

within a short time from manufacturers.



1. receives this memorandum updating the Committee on progress towards the provision 

of an emergency generator for the TEMO building 

GK Bedford 


Approved: 



2


9 March 2010 

Memorandum to 



Exercises and hazard workshops 2010 

Purpose 

1. This agenda item is to introduce CDEM exercises and hazard workshops planned for 

2010, and to request participation from Group Members. 

Background 

2. Under the CDEM Annual Business Plan there is an obligation to enhance the region’s 

capability to respond to emergencies by undertaking exercises. 

Discussion 

Taranaki CDEM Group exercise 

3. In order to test and exercise EOC planning and roles in an emergency, an all day EOC 

Exercise has been planned for 22 April 2010. This exercise is internal to this region. 

4. The exercise has been named Exercise Ngaru (sea wave) 

5. The scenario will be a desk top exercise based on the Solomon Islands tsunami on 30 

September 2009, and will be played in real time to allow EOC functions to work 

together without being overwhelmed by an artificially accelerated timeframe. 

6. The exercise is expected to produce some media messages and potential evacuation 

plans for use in a similar event in the region. 

7. All EOC Functions will be asked to take part including operations, planning and 

intelligence, logistics, welfare, recovery, police, fire and health. The Rural Advisory 

Group will be asked to participate at their next meeting. 

8. The exercise instructions are currently being prepared and will distributed to 

participants once they have been completed. 

National exercise 

9. MCDEM have announced a nation-wide exercise for 20 October 2010. This exercise will 

be based on a large distant-source tsunami hitting New Zealand. Participating agencies 

will include all 16 CDEM Groups, Department of Prime Minister and Cabinet, NZ 

Police, New Zealand Fire Service, NZ Defence Force, Ministry of Health, Ministry of

Economic Development, National Welfare Coordination Group, NZ Aid, and Ministry 

of Transport. 

10. The exercise will focus on a tsunami threat that requires decision making about 

warnings, information and evacuations. Besides the response aspects, it will also set the 

scene to focus on tsunami preparedness and public awareness in the build up to the 

exercise. 

11. The scale of the exercise will provide an opportunity to test a series of outcomes 

delivered under the national tsunami risk management programme since 2008 (and the 

implementation of response actions by MCDEM to the Samoa earthquake review). 

These outcomes include tsunami source modelling (arrival times, likely impacts), 

evacuation planning and signage, and public alerting options. Standard operating 

procedures and tsunami advisory and warning plans will also be thoroughly tested. 

12. An initial national level planning meeting will be held on 17 February 2010. Regular 

exercise planning updates will be made available after the initial planning meeting on 

the Ministry website, and through E Bulletin from the Ministry. 

Hazardous substance/large fire incident workshop 

13. A number of parties, including members of CEG, have been invited to a hazchem/large 

fire incident response workshop on Friday 9 April. The purpose of the workshop is to 

review where planning and co-ordination for such events is at within Taranaki (noting 

that the Hazardous Substances Technical Liaison Committee has lead responsibilities in 

this area), how such an event might be managed and what it might require of various 

agencies, and looking at mutual notification, awareness and assistance requirements 

and benefits. 



1. receives this memorandum on upcoming exercises and hazard workshops 

2. seeks the participation of the members of the CDEM Group. 

GK Bedford 


Approved: 



2


9 March 2010 

Memorandum to 



Public awareness and readiness survey 

Purpose 

1. The purpose of this memorandum is to advise the Group of the completion of a survey 

of public awareness and readiness for emergencies in Taranaki. Initial findings are 

summarised below, while a report is in preparation. 

Background 

2. The Civil Defence Emergency Management Business Plan for 2009-2010 provides that the 

Group shall undertake a survey of public awareness and readiness of emergency 

management. 

3. A survey was conducted during the week of 11-18 January 2010. The primary survey 

was conducted by telephone via systematic random sampling of numbers in the 

Taranaki telephone directory across all three districts. A follow-up focus group explored 

some elements of public readiness in more detail than allowed for within a telephone 

survey. 

4. It should be noted that the Haitian earthquake struck one day into the survey. The 

saturation coverage of this event on television and within the newspaper undoubtedly 

influenced responses. 

5. An earlier survey was conducted by the Taranaki TEMO in 2005, while MCDEM have 

more recently (2009) undertaken a nationwide survey. Because of the extremely limited 

representation of Taranaki in the latter, the results were meaningless on a regional basis, 

but allow for some comparison between the national results and those of the most 

recent Taranaki survey where questions were similar. 

Discussion 

6. The survey was conducted under the supervision of Josh Southee, a graduate student 

with experience in such surveys. A total of approximately 2,000 phone calls were made. 

There were 710 respondents. This gave a margin of error of ±3.67%, at a 95% confidence 

level. Analysis of the respondents showed that all three districts were appropriately 

canvassed. Older age groups were slightly over-represented, and younger underrepresented.

7. In the 2005 survey, around 5,000 calls had to be made to gain around the same number 

of respondents. Thus, the willingness-to-participate rate was far higher on this occasion, 

suggesting a more positive attitude towards CDEM. 

8. By nature of a telephone survey, questions must be somewhat simplistic and there is no 

opportunity to probe the reasoning or views of respondents in depth. Therefore 

interpretation must always be provisional. That said, the results do allow analysis of 

readiness and awareness, they do allow for comparison with similar surveys elsewhere, 

and they do allow for repetition of the survey in the future, meaning trends can be 

ascertained. 

9. The report is in preparation. However, some findings have been noted below. 

Distribution and discussion of its results will be undertaken more fully. 

10. On the whole the Taranaki region is well prepared in comparison with the national 

survey statistics. 

11. This survey will highlight the areas where we need to improve and areas where we are 

doing well. 

12. Almost everyone believes they will have to look after themselves and their neighbours 

and families; however, around 50% assume emergency services will still be able to 

assist. By comparison with national figures, fewer Taranaki residents will rely on 

emergency services and fewer residents think there will always be a warning. 

13. The majority of people understand that an emergency can arrive without warning- but 

not all believe this. 

14. 41%of the Taranaki region has an emergency supplied kit; this is an increase from the 

2005 survey. 33% have an emergency household plan. They stress it is very important 

to be prepared for a disaster, but only 10% of the region believe they are fully prepared. 

15. In Taranaki citizens are most concerned with volcanic eruptions, earthquakes and 

storms/cyclones and tornadoes. Of concern is that almost no one is concerned about 

human or animal pandemics, or about the possibility of infrastructure failure. 

16. Citizens say they are likely to mobilise in case of an emergency, leaving the area or 

moving to a safe place in the event of a disaster. They will rely more on their friends 

and families to help get them through a disaster than the emergency services. 

17. Taranaki citizens think electricity, water and land line telephones will be affected in a 

disaster, but don’t seem to think the internet or cellphones will be. 

18. The people surveyed are more aware of the Yellow Pages as a source of information 

than Internet websites, such as the ‘get ready get thru’ site. Twice as many people 

regionally as nationally consider their CDEM office a source of information on 

preparing for emergencies. 

2 

19. The vast majority of Taranaki citizens would listen to a radio in the event of a disaster 

and this is where they would get their information from. Fortunately, the vast majority 

also have a portable radio with batteries. 

20. 5% of respondents have no household or contents insurance. This scales up to a regional 

scale of more than 5000 people being left entirely destitute in terms of recovery from a 

major disaster.

21. The survey concluded with an invitation to receive information on CDEM. 60% (420) of 

respondents requested an information pack. As a public education process, this was an 

unexpected bonus of the survey. 

22. It is anticipated that the report will identify a number of recommendations on how 

Taranaki Civil Defence and Emergency Management can improve on their current 

public education system and the current level of public awareness and readiness. 



1. receives this memorandum noting the completion of a public emergency awareness and 

readiness survey within the region 

2. notes that a report is in preparation that will identify areas for further enhancement of 

public awareness and the CDEM Group’s public education activities 

3. notes that it is intended that the survey be repeated in 2015/16, to identify any trends or 

changes in readiness. 

GK Bedford 


Approved: 



3


9 March 2010 

Memorandum to 



Submission to Standards New Zealand: DZ4404/V1.0 Land 

development and subdivision 

Purpose 

1. The purpose of this memorandum is to note to the Group that the Taranaki Regional 

Council has submitted on the above draft Standard, including on matters related to risk 

reduction within the region. 

Background 

2. Standards New Zealand has called for public comment on the above draft standard. The 

draft was released on 13 November 2009, and comments were to be received by 5 


3. The Civil Defence Emergency Management Group Plan for Taranaki 2004 includes as an 

action item, promote the inclusion of reduction and readiness objectives, policies and methods in 

other statutory documents and plans relating to civil defence emergency management. 

Consistent with this commitment, the Regional Council considered the draft standard 

with regard to opportunities to address risk reduction within a land subdivision and 

development context. A submission was prepared and forwarded. A copy is attached 

for members’ information. 

Discussion 

4. The draft standard contains a number of measures that recognise natural hazards, the 

opportunity for risk reduction or management during land development or subdivision 

activities, and appropriate measures that could be imposed or specified. The draft 

includes measures to address land stability, erosion risk, seismic risk, and the protection 

of lifelines. Management of water supply, stormwater, and waste water within a 

subdivision is addressed. 

5. The Regional Council’s submission proposes that the Standard could take a broader 

view, addressing not only the design and construction of a subdivision itself so as to 

reduce risk internally, but extending to the locating of a subdivision within areas that 

might be vulnerable to natural hazards. It was considered that the inclusion of such 

provisions would further strengthen the value of the Standard as a risk reduction tool. 

6. There has been no feedback to date on the submission.

7. Member organisations of the Group may have submitted in their own right on the draft, 

and comments from Members are welcome. 



1. receives this memorandum on the lodging of a submission by the Taranaki Regional 

Council on the draft Standard DZ4404/V1.0 Land development and subdivision 

2. notes that the submission included advocacy for strengthened provisions around 

managing the location of subdivisions so as to minimise the risk from natural hazards 

GK Bedford 


Approved: 



2


5 February 2010 

Standards New Zealand 

Private Bag 2439 

WELLINGTON 6140 

Submission: Draft New Zealand Standard for Land Development and 

Subdivision 

Introduction 

1. The Taranaki Regional Council [‘the Council’] thanks Standards New Zealand [‘SNZ’] 

for the opportunity to comment on the Draft New Zealand Standard for Land 

Development and Subdivision. 

2. The Council makes this submission in view of its functions and responsibilities under 

the Resource Management Act 1991, the Local Government Act 2002, and the Civil 

Defence Emergency Management Act 2002. 

3. The Council supports the work being undertaken by Standards New Zealand in setting a 

direction for the effective management of land development and subdivision in New 

Zealand. 

4. This Council’s comments focus on contaminated sites, natural hazards and impermeable 

surfaces. 

Contaminated sites 

3 

5. The Council seeks the inclusion of an additional component in the Standard that 

addresses contaminated sites. The background to this issue is the possibility of concern 

arising over levels of cadmium in soils previously used for pastoral agriculture or 

horticulture (including cropping). Superphosphate has been heavily applied to soils for 

increasing productivity of herbage (pastoral grasses, vegetables, maize etc). Cadmium is 

present in all superphosphate and superphosphate blends as a contaminant present in 

the base phosphate rock. Cadmium is toxic to plants, livestock, and humans in higher 

concentrations. In localities of heaviest usage, especially in dairying areas, the 

concentrations of cadmium are accumulating towards the lowest of guideline values 

established by some regulatory agencies for protection of human health via intake as 

food. In particular, the most stringent of guidelines and standards tend to relate to the 

possibility of a property being used for a self-sufficient lifestyle i.e. a high level of the 

gross food intake being provided from within a single property. The main pathways for

cadmium intake under these circumstances relate to the consumption of soft offal from 

animals (kidneys, liver) and of leafy vegetables such as brassicas, together with potatoes. 

6. This is not to suggest there is a real threat throughout New Zealand from cadmium 

levels in soil, nor that the problem is widespread, nor that the problem is severe. The 

average New Zealand diet is low in cadmium by international comparison, and is far 

below recognised limits for dietary intake, and is reducing in cadmium. The main 

sources of cadmium intake for the average New Zealander are tobacco and seafood 

(oysters, squid). But as a precautionary approach that recognises the possibility of public 

disquiet and anxiety, and the desirability of having certainty of information should this 

become a matter of public concern, it is proposed that the SNZ should consider a 

requirement that for all proposed subdivision of rural land for residential purposes, 

particularly where the size of sections is based around ‘rural residential lifestyle’ 

development rather than urban style development, soil analyses should be provided to 

the district councils when applying for a land use consent. 

7. It is not proposed that SNZ should seek to limit development in any case, Rather, under 

such a scenario should SNZ adopt it, prospective purchasers would have access to soil 

quality data through the section’s LIM, and could make a decision upon the desirability 

of the site including any management or remedial options as they saw fit. That is, 

prospective purchasers/developers could make an informed decision. 

8. This approach recognises that there are a wide range of values associated with guidelines 

and standards (see next paragraph), and that owners of land can therefore choose what 

level of security and perceived health and safety they wish to establish. It also recognises 

that there are a number of management practices that can be applied to such land, so that 

it can remain fit for purpose (e.g. identifying ‘hot spots’ where there should be no 

growing of crops - these can be landscaped, or become building sites, or be placed under 

hard cover such as drives, or be used for non-consumptive purposes such as the raising 

of sheep or horses; or remediating the land through deep ploughing so that deeper clean 

soils are mixed with contaminated surface soils, thus reducing the concentration below 

guideline limits, or removing the offending soil and replacing with acceptable soils 

imported from off-site). If appropriate, these management practices can be negotiated 

between developer and purchaser according to the value each places on the matter. 

9. One of the reasons that there is no suggestion that SNZ should set absolute limits, is the 

very wide range of guideline and standard values that have been promulgated and 

hence the difficulty of selecting and defending any particular value. For example, 

guideline values for cadmium in residential soils that have been sighted range from 0.8 

mg/kg to 1800 mg/kg. These values have been set by various regulatory agencies 

around the world. To keep these values in perspective, the highest values known in 

agricultural soils in Taranaki are around 1.5-2 mg/kg, with the average in dairy pasture 

being around 0.66 mg/kg. Part of the issue in evaluating guideline values is to determine 

what soil types, what pattern of consumption of produce, what safety factors, and what 

level of risk, has been incorporated. 

Natural hazards 

4 

10. The Council supports the recognition of natural hazards and the incorporation of hazard 

management in the design of new developments outlined in the Standard. However, the

Council requests that this is taken one step further to prevent development in hazard 

prone areas. 

11. New Zealand is subject to a range of natural hazards. The most significant are 

earthquakes, floods, storms, coastal erosions and volcanic eruptions. 

12. Inappropriate development or lack of awareness can increase the exposure of people and 

communities to risks from natural hazards. Some human activities can exacerbate the 

potential for a natural hazard to occur e.g. building in flood or erosion -prone areas. 

Increasing public awareness of hazards can be an effective way of reducing this risk and 

avoiding often costly reactive hazard protection, construction or engineering works. 

Good planning to avoid or mitigate the effects of natural hazards is also important. It 

may be difficult to avoid adverse effects in already developed areas, but measures 

should be required to ensure the effects of the natural hazards are not increased or the 

risk to the community intensified. 

13. The risks to properties from natural hazards can sometimes be reduced or avoided by 

locating a reasonable distance from known hazards, and in some circumstances by 

adopting specific design techniques. 

14. The Council therefore recommends the development of provisions in the Standard to 

prevent development in hazard prone areas or set standards or conditions in the 

Standard (e.g. set back distances). The provisions should at least reserve control or 

discretion over these matters to enable or require risk mitigation. 

Impermeable surfaces 

15. In-fill housing (town houses), together with increased intensification in urban areas and 

the desire for low or no maintenance properties, has resulted in progressively more 

paved impermeable surfaces on residential sites. 

16. How land is used throughout New Zealand has considerable effect on the amount of 

stormwater generated. The more cover urban areas receive with impervious surfaces 

such as buildings, pavements and roads, the greater the peak flow of stormwater 

generated and hence the greater the potential for flooding, and the greater the potential 

for contaminated storm water run-off. To control flooding and pollution impermeable 

surfaces should be limited. 

17. The Council therefore request the implementation of a Standard that limits the extent of 

impermeable surfaces in urban areas. 

Conclusions 

18. The Council once again thanks Standards New Zealand for the opportunity to comment 

on the Draft New Zealand Standard for Land Development and Subdivision. The 

Council supports the review work being undertaken by Standards New Zealand. The 

Council requests that the matters raised in this submission be considered during the next 

phase of the review process. 

19. Should you have any queries on the matters raised in this submission please do not 

hesitate to contact the undersigned. 

5

Yours faithfully 



per: GK Bedford 


6


9 March 2010 

Memorandum to 



Submission to NPDC re Marsland Hill-Historic Reserves 

Management Plan 

Purpose 

1. The purpose of this memorandum is to advise the Group of a submission lodged by the 

Taranaki Regional Council with the New Plymouth District Council in respect of the 

latter’s review of its Historic Reserves Management Plan. A copy of the submission is 

attached for the Members’ information. 

Discussion 

2. The NPDC is reviewing its Historic Reserves Management Plan. The Taranaki Regional 

Council is currently pursuing the installation of an emergency generator to supply the 

TEMO building in case of network failure (see separate item). In the light of the process 

required, the Taranaki Regional Council has sought to advocate for recognition of 

facility upgrade or extension within the Plan, so as to provide a degree of safeguarding 

the use of the site with reduced constraints (while recognising the cultural and historical 

values of the site) 

3. The submission proposes that minor works on the site should not require consenting by 

the NPDC (prior approval by iwi authorities and authorisation by the NZ Historic 

Places Trust would still be necessary) 

4. The submission notes that its ratification by the CDEM Group will be sought by officers. 

5. There has been no response to date from NPDC, to report back to the Group. 



1. receives this memorandum on the lodging of a submission by the Taranaki Regional 

Council on the review of the Historic Reserves Management Plan by the New Plymouth 

District Council 

2. notes that the submission seeks to safeguard to some degree the opportunity to 

upgrade or modify the TEMO facility

3. ratifies the submission /amends the submission as follows-. 

GK Bedford 


Approved: 



2


26 November 2009 

NPDC Reserve Declaration Submissions 

Reply Paid DX 

DX Box NX10026 

NEW PLYMOUTH 

Submission: Historic Reserves Management Plan 

1. The Taranaki Regional Council [‘the Council’] on behalf of the Taranaki Civil Defence 

Emergency Management Group [‘CDEM Group’] thanks the New Plymouth District 

Council [‘NPDC’] for the opportunity to comment on the preparation of their Historic 

Reserves Management Plan. 

2. The Council makes this submission in view of its functions and responsibilities under the 

Civil Defence Emergency Management Act 2002 and the Resource Management Act 

1991. 

3. This submission is subject to ratification or amendment by the Taranaki Civil Defence 

Emergency Management Group itself. The deadline for submission precluded prior 

consideration by the Group. 

4. The Council’s submission focuses on the following two areas: 

• Marsland Hill and the Taranaki Emergency Management Office ; and 

• the Council’s request to allow for building work to be carried out on the lower 

platform of Marsland Hill for CDEM purposes as a permitted activity. 

Marsland Hill - Taranaki Emergency Management Office 

3 

5. The CDEM Group has responsibility for civil defence emergency management in the 

region. Representatives of the New Plymouth, Stratford and South Taranaki District 

Councils and the Taranaki Regional Council make up the CDEM Group. 

6. The planning and delivery of the civil defence emergency management roles across the 

Taranaki region is the responsibility of the CDEM Group. 

7. The Taranaki Emergency Management Office [‘TEMO’] provides the facilities required to 

plan and deliver civil defence emergency management and to properly manage the civil 

defence emergency management response operation. TEMO provides a central location 

of authority and information and allows face-to-face co-ordination among personnel who

make decisions relating to an emergency. The continued unconstrained operation of 

TEMO is therefore paramount to the region’s effective response to emergency 

management. 

8. However, TEMO is located at 45 Robe Street on Marsland Hill and the site is recognised 

in the New Plymouth District Plan as both a wāhi tapu site and a historic reserve. Any 

development/building work to be carried out at the site therefore generally requires a 

consent, even for minor works. By way of example, the CDEM Group is currently 

pursuing the installation of a standby generator to ensure continued power supply to the 

TEMO. 

9. The installation of the generator requires the creation of a concrete platform of 

approximately 3 metres by 3 metres and to a depth of 400 mm for the generator to be 

placed on and to allow for dynabolts to be used for securing the generator in place. The 

proposed activity triggers two rules in the New Plymouth District Plan, as follows: 

• OL 81 – erection of structures on any wāhi tapu site or archaeological site listed in 

Appendix 26.1 Schedule A or within 50 metres of a any wāhi tapu site or 

archaeological site; and 

• OL 85 – excavation and filling on or within 50 metres of any wāhi tapu site or 

archaeological site listed in Appendix 26.1 Schedule A. 

10. As part of the consenting process, affected party approval is required from local iwi and 

the New Zealand Historic Places Trust. The New Zealand Historic Places Trust also 

require the CDEM Group to apply for an archaeological authority to undertake any work 

located on Marsland Hill. 

11. The installation of the generator, even though minor in nature and less than minor in its 

effects, therefore requires a considerable amount of resources and time to be applied (i.e. 

applying for consent, processing of consent) to obtain the consent for its installation. 

12. Having regard to the possibility of any future works of similar nature and scale, the 

Council is therefore requesting that provisions are included in the Historic Reserves 

Management Plan that allow for minor work to be undertaken on the lower platform 

(west and southwest) of Marsland Hill for CDEM purposes as a permitted activity, 

subject to certain conditions. The conditions could include such provisions as ‘no impact 

on the view shaft of Marsland Hill’. 

13. The Council notes that the allowance of minor activities on Marsland Hill as a permitted 

activity in the Historic Reserves Management Plan will allow for the continued 

unconstrained operation of TEMO in a cost effective manner. 

Conclusion 

14. The Council once again thanks the NPDC for the opportunity to comment on the 

preparation of their Historic Reserves Management Plan. 

4 

15. The Council notes that the unconstrained operation of TEMO is essential in the region’s 

ability to respond effectively to emergencies and therefore requests that minor work for 

CDEM purposes is able to be undertaken as a permitted activity at Marsland Hill.

16. Should you have any questions with regard to this submission please do not hesitate to 

contact the undersigned. 

Yours faithfully 



per: GK Bedford 


5


9 March 2010 

Memorandum to 



Report from Controller 

Purpose 

1. The purpose of this memorandum is to introduce any verbal or written report that may 

be available from the Controller. 


THAT the Civil Defence Emergency Management Group: 

1. receives a report from the Controller of the Taranaki CDEM Group 

GK Bedford 


Approved: 


Chief Executive


9 March 2010 

Memorandum to 



Report from the Ministry of Civil Defence Emergency Management 

Purpose 

1. The purpose of this memorandum is to introduce a report of the Regional Emergency 

Management Advisor for the central region. 

2. In particular, an update has been requested from the REMA on the Ministry’s progress 

towards the milestones for 2009/2010 it set out in its annual business plan (see 

attached). 



1. receives the report from the Regional Emergency Management Advisor. 

GK Bedford 


Approved: 


Chief Executive

Annex One: Project contributions and milestones for 

2009/10 

Initiative Project Milestones 

Undertaking initiatives to foster increased community resilience Sector and community resilience programme 

1. Develop framework and indicators for reporting on the state of community 

resilience by 30 June 2010. 

2. Produce interim Resilience Report Card by 30 June 2010. 

3. Develop toolkit for Community Engagement by 20 December 2009. 

4. Develop toolkit for Building Community Resilience Phase 1 by 20 December 

2009. 

5. First draft of the Toolkit for Local Government for Integration of Community 

Outcomes with CDEM, RMA and LTCCP Natural Hazards Planning by July 2010. 

Critical infrastructure 

1. Develop food continuity arrangements with the Fast Moving Consumer Goods 

sector by 30 June 2010. 

2. Develop draft National CDEM Fuel Contingency Plan with fuel sector and CDEM 

sector by 30 June 2010. 

3. Develop guidelines for Lifeline Utility Coordination in Emergency Operations 

Centres by 30 June 2010. 

4. Implement Sector Coordinating Entities for lifeline sectors of gas, electricity, and 

fuel by 30 June 2010. 

Enhancing the capability of agencies to respond to emergencies CDEM logistics Coordination 

1. Develop a national CDEM Logistics System by June 2010. 

2. Ascertain current (local) resource capacity by December 2009. 

3. Publish EOC Guideline by December 2009. 

Monitoring and Evaluation Programme 

1. Sector consultation completed by September 2009. 

2. Issue the CDEM Capability Assessment Tool by November 2009. 

3. Develop an on-line Capability Assessment Tool by June 2010. 

CDEM Competency Framework 

1. Role mapping process completed by 30 May 2010. 

2. Complete comparative analysis of existing learning opportunities by 1 March 

2010. 

3. Prioritise areas for development or redevelopment by 30 March 2010. 

4. Contribute to the development or redevelopment 4-6 education or training 

interventions by 30 June 2010. 

Leading the national response to civil defence emergencies Information Management Programme 

1. Signing of contract with supplier of Emergency Management Information System 

(EMIS) by 31 December 2009. 

2. Deployment of EMIS by 30 June 2010. 

Alternative NCMC Arrangements 

1. Determine Alternative NCMC requirements by September 2009. 

2. Conduct environmental scan and assess options by October 2009. 

3. Scope and recommend options by December 2009. 

2

Memo 

To: Chairperson and Members Taranaki Civil Defence Emergency 

Management Co-ordinating Executive Group 

CC: 

From: Ian Wilson 

Date: 10 th February 2010 

Subject: Ministry of Civil Defence & Emergency Management Report. 

The purpose of this report is to outline projects and time frames that staff in the Ministry of 

Civil Defence & Emergency Management (MCDEM) are presently undertaking or proposing 

to under take. 

The projects have been detailed under the Sections within the Ministry and by the 

member(s) completing the work. 

Professional Development. 

Jane Pierard: jane.pierard@dia.govt.nz 

Alex Tait: alex.tait@dia.govt.nz 

Jonny McKenzie: jonny.mckenzie@dia.govt.nz 

Anneke Pinker: anneke.pinker@dia.govt.nz 

CDEM Competency Framework Toolkit 

The CDEM Competency Framework was published in June 2009 and we are nearing 

the completion of a series of role maps for key CDEM roles. Professional 

Development is now transitioning to a “support role”, to work with the sector to apply 

the Competency Framework within their organisations. 

To aid this, Professional Development is developing a “toolkit” to support CDEM 

Groups to apply the Competency Framework and the role maps. This will include a 

range of practical tools, tips and templates, such as a Development Needs Analysis 

process. 

Professional development would like to hear ideas or suggestions from CDEM staff 

about what would be useful to have in this toolkit, or if there is a particular initiative 

you would like to apply these resources to. Professional Development is keen to be 

actively involved with training committees and advisory groups to further this. 

Role Maps 

The following role maps are now available online for sector-wide consultation: 

• Lifeline Utility Coordinator (for response and recovery) – until 26 February 

• Controller – until 26 February 

3

The following role maps are currently being developed with technical review groups, and will 

soon be available for comment from the sector: 

• Manager - CDEM Group Office 

• Welfare Manager 

The consultation period for the following role maps has closed and the feedback provided is 

being used to update and prepare the role maps for publication: 

• Public Information Manager (PIM) 

• Recovery Manager 

• Emergency Management Officer (EMO) 

MCDEM courses 

The Professional Development team are delivering the Controller, Recovery Manager, and 

Public Information Manager MCDEM courses in Christchurch in March. 

A change to the running of the courses is that the scenario developed in the Controllers 

course flows on into the recovery course. Members attending both courses cover response 

and recovery to the same event. 

Controllers: 22 & 23 March 2010 (two-day course) 

Recovery Managers: 24 & 25 March 2010 (two-day course) 

Public Information Managers: 26 March 2010 (one-day course) 

RAPID. 

Work is continuing on the development of RAPID. The project will be re-scoped in February 

2010 and redeveloped through until December 2010. Information about this process will be 

outlined on the MCDEM website. 

Hazard, Risks and Research 

MCDEM is hosting a meeting of the Local Authority Hazards Management Group on 

Thursday, 4 March The current draft agenda items are: 

Agenda Item Lead 

1. Round robin of updates and information sharing All 

2. Update on relevant central government activities MCDEM 

3. Update on relevant MfE activities MfE 

4. Natural hazards section of RPS Greg Ryan 

5. Riskscape update Project Leader 

6. Administration MCDEM 

• Terms of reference 

• Ongoing networking options 

• Next meeting proposed for Natural Hazards Conference 

Operations 

4 

David Coetzee : David.Coetzee@dia.govt.nz 

Tsunami Workshops 

A series of regional tsunami workshops are planned throughout New Zealand during 

March/April 2010. The aim of the workshops is to outline the improved information Groups 

will receive with warnings.

A brief outline of the National exercise (Tangaroa) scheduled for October 2010 will also be 

provided. 

Jo Horrocks : jo.horrocks@dia.govt.nz 

Monitoring and Evaluation 

The Monitoring and Evaluation assessment tool is being used to evaluate CDEM 

Groups. 

Manawatu/Wanganui is scheduled for an evaluation from February 22 nd to the 26 th 

2010. 

Jenna Rogers : jenna.rogers@dia.govt.nz 

Business Continuity management. 

Jenna has been looking at the development of practical guidance material for 

business continuity management for small to medium sized businesses which may 

include a template. This has been delayed somewhat due to a focus now being 

placed on a review of the National CDEM Plan. 

National CDEM Plan. 

Undertaking a review of the National CDEM Plan. Groups will have two chances to 

provide feedback on the review, this being the end of September for the draft 

document and the public consultation period in April 2011. 

Tim Clarke : tim.clarke@dia.govt.nz 

Emergency Management Information System (EMIS) Project 

The contract for the supply of the Emergency Management Information System (EMIS) is 

being finalised and MCDEM is in the process of preparing for the installation. 

An information day on the system will be held in Wellington March 15 th . Invitations have 

been sent out to Groups inviting 2 members to attend. Configuration will follow the 

presentation on the 16 th -18 th March which includes CDEM Group representatives. 

Alternative NCMC Site 

In the process of finalising the recommendations for the alternative site for the NCMC for 

MCDEM 

Jo Guard : jo.guard@dia.govt.nz 

Development of the tier 4 exercise (Tangaroa) for October 20 th . Exercise planning team to 

meet 17 th February 2010. Exercise co-ordinating instructions due end of February 2010. 

Tane Woodley : tane.woodley@dia.govt.nz 

CDEM Logistics Project 

The CDEM Logistics Project will be extended by a number of months due to workload 

commitments to “Exercise Tangaroa”. CDEM representatives have been confirmed for this 

project. (Andrew Howe, Canterbury; Jamie Richards, Auckland; Don Scott, Hawkes Bay) A 

literature review (local, international, commercial, government and NGO) is presently being 

undertaken. 

TA’s (16 have replied) were surveyed as to their use and requirements. 

5

Keren Harris : keren.harris@dia.govt.nz 

NCMC 

Presently undertaking the refurbishment of the NCMC. 

Central Development Group. 

Ljubica Mamula-Seadon: Ljubica.Mamula-Seadon@dia.govt.nz 

Consistent messages project. 

Consistent Messages for CDEM has been completed and will be published on the MCDEM 

website in February. 

Resilience. 

Working with Massey University to develop a “Resilience Building” toolkit that the sector can 

use. 

A community resilience forum will be held in Wellington in June 2010. Actual date has yet to 

be set. 

Within the next two weeks nominations will be sought from the sector (through the agreed 

sector nomination process) for representatives on a resilience advisory group. 

Integrated Planning. 

Assistance (following a request) is being provided to Groups by way of workshops for 

integrated planning. 

Mark Constable. : mark.constable@dia.govt.nz 

National CDEM Fuel Planning (NCFP) 

The National CDEM Fuel Plan (NCFP) consultation period has now closed and feedback is 

being analysed. This feedback will dictate on the next step, a workshop, one-on-one 

meetings or a rewrite/edit and publish. 

Lifeline Utility Co-ordinator. 

A workshop is scheduled for the 15 th February 2010 involving operational lifeline utility coordinators. 

The workshop will consider the National fuel contingency Plan and operational 

aspects of the plan. 

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Leonie Waayer : leonie.waayer@dia.govt.nz 

Welfare in an emergency – Director’s Guideline 

The consultation period for the guideline “Welfare in an Emergency” (or the Welfare 

Guideline) has now closed and the feedback is being analysed. Publication is scheduled for 

May 2010. This will be accompanied by a number of regional presentations throughout the 

country. 

Marae Preparedness Programme 

Consultation is being held with Te Puni Korkiri, Local Government NZ (LGNZ), Iwi and DIA 

to develop a template for nationally consistent Marae Emergency Management Planning. 

LGNZ run regional hui where it is proposed to provide presentations to Iwi on this program. 

Work and development with local iwi will be done collaboratively with local EMO’s.

Registration. 

A workshop will be held in Wellington on the 9 th February 2010 to scope the requirements of 

a registration system for use during a CDEM event. This will be followed by extensive sector 

wide consultation. 

Companion animal welfare during emergencies. 

The National Animal Welfare Emergency Management Liaison Group (NAWEM) is 

developing a guide on the welfare of companion animals during an emergency. 

The document is due for release around the middle year. 

Jessica Petersen Jessica.petersen@dia.govt.nz 

Community Engagement Project 

The community engagement document is presently undergoing internal review, finishing 8 th 

February 2010. This document will then be out for sector consultation at the end of February 

2010. The document can be downloaded from the MCDEM web site. 

On completion of this document and the “Resilience Building” tool kit it is proposed to pilot 

the project with the Canterbury Group. 

Arrangements for Welfare Support during an Influenza Pandemic. 

Consultation has closed for “Welfare support during an influenza pandemic”, and is now 

being collated prior to a discussion with the inter agency group. The final document will be 

released in the very near future. 

Discussion around the National 0800 and the Health line 0800 number is to be held within 

the next 2 weeks to establish protocols and procedures for the use of both lines. 

Recovery. 

Currently undertaking a stock take of where we are at and where we would like to be in the 

future. This will be followed by a recovery workshop involving sector representation in April 

2010. 

Alan Walker : alan.walker@dia.govt.nz 

CIMS. 

The steering committee is to meet late March 2010 to consider the latest draft. 

Directors Fund. 

The Minister has agreed to this fund now becoming a contestable fund. Letters have been 

sent to all Groups advising them of this change. 

Nominations have been sought from the sector (through the agreed sector nomination 

process) for representatives to develop the protocols and the procedure to be adopted. A 

workshop is scheduled for the 24 th February in Wellington. This will be completed by the 

end of April to ensure TA’s are able to lodge bids for the 2010/11 

Recovery. 

Attending the Australian DRSC meeting on the 15 th February. 

Completed the job profile for the position of “Emergency Management Advisor National 

Recovery”. 

7

Job will be advertised late February 2010. 

Peter Cameron : peter.cameron@dia.govt.nz 

John Lovell : john.lovell@dia.govt.nz 

Jane Rollin : jane.rollin@dia.govt.nz 

Ian Wilson ian.wilson@dia.govt.nz 

NZRT Guidelines 

The draft NZRT Guideline feedback has been received and collated. This will be 

incorporated into the new document due for release by the end of February 2010. 

Chandrika Kumaran : chandrika.kumaran@dia.govt.nz 

National Public Education Group. 

The National Public Education Group will meet in Wellington on March the 18 th . 

Disaster Awareness Week. 

Disaster awareness week will run from the 10 th to the 16 th October 2010. Contact has 

already been made with New World and The Warehouse. 

ECO bags. 

Consideration is being given to reordering the yellow bags but this is dependant on the 

interest shown by Groups. Orders will be supplied June 2010. Chandirka is taking 

expressions of interest now. 

Documents out for Consultation. 

Community engagement – end of February 

The National Animal Welfare Emergency Management Liaison Group – mid year 

Workshops. 

Registration scoping - 9 th February 2010 

Lifelines utility co-ordinator - 15 th February 2010 

Exercise Tangaroa Planning Team Meeting – 17 th February 2010 

Directors Fund – 24 th February 2010 

CIMS Steering Committee – late February / March 2010 

EMIS Presentation – March 15 th 2010 

EMIS Workshops – March 16 th -18 th 2010 

Tsunami - March/April 2010. 

Recovery - April 

Welfare Guidelines presentations - May 

Fuel Contingency – April May 

Resilience - June 

Regional Emergency Management Advisor 

Ministry of Civil Defence & Emergency Management 

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cd0903 - Taranaki Regional Council

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