(HRC) Monthly Meeting Minutes Monday, September 17, 2012 ...
(HRC) Monthly Meeting Minutes Monday, September 17, 2012 ...
(HRC) Monthly Meeting Minutes Monday, September 17, 2012 ...
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CITY OF TULSA<br />
HUMAN RIGHTS COMMISSION (<strong>HRC</strong>)<br />
<strong>Monthly</strong> <strong>Meeting</strong> <strong>Minutes</strong><br />
<strong>Monday</strong>, <strong>September</strong> <strong>17</strong>, <strong>2012</strong><br />
Members Present: Claiborne Taulbert Emily Harris - Chair<br />
Ralph Morita Jeffrey Siddons<br />
Maria Barnes Vickie Holler<br />
Dr. Sharlene Johnson Dennis DuBois - Vice Chair<br />
Gayle Hooks-Olden Turner Goodrum<br />
Human Rights Department<br />
(HRD) Staff Present: Dr. Mike Smith LaKendra Carter<br />
Visitors: Carmen Pettie Priscilla Brown<br />
Paul Zachary<br />
Recorded Absences: Alice Blue<br />
I. Call to Order<br />
The meeting was called to order by Commissioner Harris at 3:35 p.m.<br />
II. Approval of <strong>Minutes</strong> of August 20, <strong>2012</strong> <strong>Meeting</strong><br />
Commissioner Harris called for approval of the August minutes. A motion<br />
was made by Commissioner Barnes and seconded by Commissioner<br />
Johnson for approval of the minutes. The vote was called. Motion carried.<br />
III. Human Rights Department (HRD) Report<br />
Dr. Smith invited Paul Zachary, director of Engineering Services, to speak to<br />
the Commission regarding bid packet documents. Mr. Zachary provided the<br />
City of Tulsa’s bidder and consultant affidavits for minority and female<br />
utilization goals along with instructions (see handouts attached). The City of<br />
Tulsa Business Disparity study provides the means to enforce utilization of<br />
disadvantaged and or minority female businesses. A subcommittee made up<br />
of City Councilors, employees from Information Technology, Finance and<br />
the Legal department was crafted after a series of complaints were received<br />
as well as the adoption of the Business Disparity study. The group was<br />
charged with the development and implementation of addressing issues from<br />
the disparity study. Mr. Zachary stated that the subcommittee began working<br />
in July 2011 with the Engineers and began a pilot program in <strong>September</strong><br />
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with City Contractors. As of January 1, <strong>2012</strong>, each contract that is publicly<br />
advertised and bid for includes the affidavit and instruction documents. Mr.<br />
Zachary introduced Pricilla Brown, Engineering Contracts Coordinator with<br />
Engineering Services, and explained in detail each document provided and<br />
the City’s process to remove contracting barriers by modeling federal<br />
regulations. It was mentioned possibly inviting Larry Hood from the<br />
Purchasing department to explain how the forms are used in that department.<br />
Commissioner DuBois inquired about how the utilization percentage is<br />
determined, and Mr. Zachary replied that in the near future, results will<br />
determine if a “narrowly tailored” program is necessary. Looking at the<br />
capability and availability of certain business categories will later determine<br />
if that percentage is too high or too low.<br />
Commissioner Siddons inquired about a system to alert departments when<br />
utilization is lacking and what other cities around Tulsa are practicing. Mr.<br />
Zachary mentioned efforts made by other departments such as HRD, Legal,<br />
and Information Technology to ensure the transition with new documents<br />
are smooth. He briefly explained the pre-bid meetings and the importance of<br />
subcontractors attending. Dr. Smith provided and discussed the investigative<br />
case status report for <strong>September</strong> (see report attached). LaKendra Carter<br />
discussed the M/FBE Tracking System and quarterly reports; HRD will<br />
provide quarterly statistics deriving from the tracking system’s input.<br />
IV. Discussion of current Affirmative Action Plan for the City of Tulsa<br />
LaKendra Carter provided copies of the City of Tulsa’s Affirmative Action<br />
Plan (AAP), dated July 1, 2008 to June 30, 2009, and explained that Human<br />
Resources is in the process of revising the plan. Upon the plans completion,<br />
the Commission will be provided a current copy (see AAP attached).<br />
Commissioner Goodrum inquired about drafting a letter and press release<br />
regarding the November vote to keep affirmative action.<br />
V. Discussion to visit with City Councilors about Disparity Study<br />
LaKendra Carter provided a disk to each member concerning the City of<br />
Tulsa Business Disparity Study. Commissioner Barnes initiated a discussion<br />
regarding Dr. Turner-Addison’s termination from the City and media<br />
portrayal of her character.<br />
VI. Committee Reports:<br />
Review and receive reports from the following Committees: A motion was<br />
made by Commissioner Hooks-Olden and seconded by Commissioner<br />
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Johnson to table the Committee reports until October. A vote was called.<br />
Motion carried.<br />
a. Education Committee – Tabled.<br />
Members of the Education Committee:<br />
Commissioner Blue Commissioner Johnson – Chair<br />
b. Fair Housing Committee – Tabled.<br />
Members of the Fair Housing Committee:<br />
Commissioner Gaines - Chair Commissioner Johnson<br />
c. BRIDGE Committee – Tabled.<br />
Members of the BRIDGE Committee:<br />
Commissioner Harris Commissioner DuBois – Chair<br />
d. Sexual Orientation Discrimination Committee – Tabled.<br />
Members of the Sexual Orientation Discrimination Committee:<br />
Commissioner Blue Commissioner Barnes – Chair<br />
Commissioner Siddons<br />
e. Police/Community Relations Committee – Tabled.<br />
Members of the Police/Community Relations Committee:<br />
Commissioner Barnes - Chair Commissioner Morita<br />
f. Committee Against Discrimination & Crimes of Bias – Tabled.<br />
Members of the Committee against Discrimination & Crimes of<br />
Bias:<br />
Commissioner Hooks-Olden Commissioner Johnson<br />
Commissioner Blue Commissioner Morita<br />
Commissioner Goodrum – Chair Commissioner Taulbert<br />
g. ADA Committee – Tabled.<br />
Members of the ADA Committee:<br />
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Commissioner Morita Commissioner Barnes<br />
Commissioner Siddons Commissioner Holler<br />
VII. New Business - None<br />
VIII. Announcements and Public Comments<br />
Visitor, Carmen Pettie with the Mayor’s Commission on the Status of<br />
Women, informed members of the importance to educate the community<br />
about the State Question 759 (regarding affirmative action) and its place on<br />
the November <strong>2012</strong> ballot.<br />
IX. Adjournment<br />
Commissioner Harris entertained a motion to adjourn the meeting at 5:20<br />
p.m. Commissioner Morita so moved and Commissioner Taulbert seconded<br />
the motion. The vote was called. Motion carried.<br />
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