Administration Manual - B.E.S.T. Undertaking.

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7) That any addition / alteration in a receipt is duly authenticated
by the competent authority;
8) That continuity of serial numbers is maintained.
8.7.3 Checking receipts passed for remittances received by post:
Cheques for payment of Electricity bills received by post are listed in the
Correspondence Department for passing receipts. The Consumers Department passes
receipts immediately and these are verified with the list to ascertain that they are for
the Correct amounts and are passed for all payments received. If no receipt is passed
within two working days, the amount is transferred to the Remittance Held Over
Register as required in terms of Circular No. CAO/8434/51-52 dtd. 2.7.1951.
The Undertaking has authorized post offices to collect Electricity Bills payment by
Cash / Cheques etc. and the same are to be remitted to the Undertaking on next
working day after deducting their commission at the rate of Rs.5/- per receipt as per
BCR 77 dtd. 2.6.05
8.7.3.1 Checking of Statement of collections by the Banks
authorized to receipt E.S. Bills.
As a matter of public convenience, certain banks with the approval of
the B.E.S.T. Committee are authorized to receipt E.S. bill on our
behalf. These banks are paid service charges on the basis of the
number of receipts passed by them during a month at the rate fixed
per receipt with a minimum of a fixed amount as per contract.
Banks so authorized, are required to daily submit the Audit Roll along
with receipt stubs and the Bank advice regarding total collection for a
day. In the case of hand receipts, these are checked with the Audit
Roll by the Consumers Audit staff and it is ensured that the amount of
Bank advice corresponds to the total amount as per the Audit roll.
On the strength of these advices, entries are made on the credit side of
the Bank Register maintained by the Cash Department for each bank.
These entries in the Registers
are checked with the Bank advices as well as the Bank Pass Book.