Administration Manual - B.E.S.T. Undertaking.

825
received on account of APF and sent along with the Cash to Traffic
H.O., for onward deposit in the Cash Department. These advices are to
be checked with the receipts passed at the divisional offices.
A register known as ‘APF Register’ is also maintained and the entries
therein are checked as regards Receipt No., Date, Amount of Fine, etc.
7.7.2 Receipts with Remittance Slips:
Receipts passed by various departments such as Grainshops, Traffic
etc. situated in depots are checked with Remittance Slips to ensure
proper deposit of amount in the Cash Department as required under
Circular No. IA/74052/71-72 dated 15.3.72.
7.7.3 Imprest Register with Vouchers and Bills:
An imprest advance is maintained at each depot by the Ticket and
Cash Department for materials required to be cash purchased by
Depot Officers (Engineering). As and when materials are purchased,
bill vouchers are forwarded to the Ticket and Cash for recoupment.
These vouchers are checked with the Imprest Cash to verify the
disbursements.
Petty Cash Vouchers in favour of employees and P.F. advance and S.F.
Withdrawal bills are paid by the Ticket and Cash Department at each
depot. For this purpose, an imprest advance is maintained at the
Ticket & Cash Department (Wadala). Vouchers paid are checked with
the Imprest Register to verify the disbursements and subsequent
recoupment.
7.7.4 Checking of Bonus paid to the staff under various Incentive Bonus
Schemes:
Incentive Bonus Schemes for Traffic Outdoor Staff, Transportation
Engineering Staff and Cash Clerks / Writers of the Ticket and Cash
Department have been introduced and relevant Service Regulations