Administration Manual - B.E.S.T. Undertaking.

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4) various schedules which are submitted by departments for
Management’s approval in respect of charges recoverable from
outside parties for work done and/or services rendered;
5) the B.R. Allocation Register of the Accounts Department with
O.B. Memo;
6) the monthly J/E Advices received from Outward Bills Section;
7) the Bills Receivable Register of the O.B.Section to ensure that
recoveries due, are made within a reasonable period;
8) to certify for payment of Passenger Tax Bills received from the
Traffic Department;
9) to certify the recoveries made through E.M.D. and S.D. refund
bills, in respect of Sales Tender and refund bills in respect of
Quarters deposit;
10) to scrutinize Draft Committee Notes received from Materials
Management Department for sale of scrap material either by
auction or sales tenders and also from other departments.
6.8.2 AUDIT PROCEDURE:
6.8.2.1 Checking of Rent of Officers’ Quarters:
On allotment of a flat to an officer, intimation is sent to Audit by the
Asst. General Manager (Civil). Rent is charged from either the date of
occupation or the 10 th day of the intimation, whichever is earlier. The
date of occupation / vacation of flat is also intimated to Audit by the
AGM(C).
A Rent Register is maintained by the O.B. Section in which the
particulars of occupants of the Officers’ quarters are entered. This rent
recovery is made through Paysheets.
Rent for quarters occupied by Officers of the Undertaking is recovered
as per provisions of BCR No.62 dtd. 2.5.91 or any previous S.R. to
which the officer concerned has a that time opted for. As per
provisions of BCR 62 dtd. 2.5.91, HRA is not paid and rent is charged
at 5% of Salary, D.A., Special Pay etc. but excluding Leave
Compensatory Pay admissible to A-Grade Officers.