Administration Manual - B.E.S.T. Undertaking.

771
Items marked ‘Paid by Bill’ in paysheets are checked with their
corresponding entries in the Urgent Cash Register to ascertain that
particulars of Check Number, Paysheet Number, Month and the
amounts tally and any discrepancies are immediately brought to the
notice of the Time Keeping and Cash Departments.
Now the payment of Salary in advance is not made to the staff, but
Urgent Cash Register is maintained by Cash Department. The same is
physically verified twice in a year.
The items where payments are not made on the scheduled pay-days
are listed by the pay clerks in the unpaid sheets. It is verified from all
Paysheets that all unpaid items are correctly recorded in the lists.
Time Cards for subsequent payments made, after the unpaid list is
prepared are verified and entries in the list for the same are checked.
A consolidated unpaid sheet is prepared which excludes the following:
a) items for ‘ NIL’ amount;
b) items marked ‘CB’ and
c) items marked ‘Final Bill’.
It is ensured that all items remaining unpaid in each advice are
incorporated in the consolidated sheet.
Entries of the dates of payment made in the consolidated record of
unpaid packets are checked with the Advice-cum-Identity Forms ( ‘E’
Form) on the basis of which payments are made by the Cash
Department.
Advices from STK for payments included in final bills of temporary
employees are checked and it is ensured that these advices and the
items marked ‘Final Bill’ in the Paysheets tally.