Administration Manual - B.E.S.T. Undertaking.

765
the departments concerned for necessary action. When the
amount is recouped it is forwarded to the Cash Department
through a Remittance Slip, and an entry is made in the Register.
These entries are checked with the Remittance Slips. It is ensured
that a like amount in lieu of a dishonoured cheque is recouped
within a reasonable time.
(ii) Debit Advice:-
Debit Advices are initiated by the departments concerned in the
following cases:
(a) for non-recovery of the amount of dishonoured cheques; and
(b) when a cheque has been dishonoured on account of a “Stop
Payment” advice and where there is a double payment
against the same bill.
On receipt of a debit advice, necessary entries are made in the
Dishonoured Cheques Register and Daily Cash Balance Book.
These entries are checked with Debit Advice. It is verified that in
case of a debit advice for double payment against Electric Supply
Bills are corresponding debit is posted in the ledger against the
account.
(iv) Physical Check:-
It is likely that an amount collected in lieu of a dishonoured cheque
may not be deposited on the due date. To ensure this, surprise
checks are carried out to ensure that a cheque or cash in lieu of the
dishonoured cheque is received by a physical verification.
6.6.2.9 P.F.Despatch Book:
Employees / Officers who have drawn Provident Fund Advances
may repay balance amounts of Provident Fund Advances.
Particulars of name, amount etc., entered in the Provident Fund
Dispatch Book are checked with the receipts passed.