Administration Manual - B.E.S.T. Undertaking.

739
The Accident Department prepares a bill voucher, obtains the relevant
approvals thereon and forwards the same to Audit with relevant papers
and sanctions. The clerk ensures–
i. that sanction of the Committee has been obtained;
ii. that the correct amount has been included;
iii. that the payment is made to or on behalf of the correct party;
iv. that the claim has been entered in the Bus Claims Register
maintained in the Accident Department and
v. that the bill voucher is released through the lBus Claims
Register.
5.10 MISCELLANEOUS PAYMENT CLERK
(a) One time payment as per management sanction.
(b) Meal Allowance
(c) Outside Party Bills
(d) Payments to the officers through Bills.
(e) Payment to the court in the attachment order cases.
(f) Payment to the solicitors and advocates
(g) Payments to the Co-op. credit Soc.’s in execution of Court
order.
(h) Income Tax Payment Bills
(i) P.F. inspection charges to RPFC
(j) Professional Tax, Sales Tax payment.
(k) EDLI Scheme
(l) PF & Gratuity advance to PF Department.
5.10.1 MISCELLANEOUS BILLS
Miscellaneous Bills not of routine nature which are not a part of the
work of other clerks in the Payment Section are audited by the MISC.
Bills Clerk.
In passing these bills he ensures
a) that the payment is due;
b) that it is supported by documents;