Administration Manual - B.E.S.T. Undertaking.

8] The payment advice should be marked to AIA/EDPM in
duplicate.
9] The concerned establishment staff should preserve
audited advices and take necessary entries in the
computerized scholarship list for record and to avoid
double payment.
5.9.7 Refund bills of deposits of vacated quarters :
When officers/employees vacate quarters the deposits paid by them on
occupancy are due for refund.
Refund bills are initiated by the Welfare Department in respect of Staff
Quarters and the Estate Department in respect of Officers’ Quarters.
The refund is made after calculating any amounts recoverable for loss
of damage to fixtures and premises and the same is included for
recovery. In case no recovery is to be made a clearance certificate is
obtained and attached to the bill voucher. Amount is also recovered in
respect of E.S. bill arrears, rent for broken period etc. It is ascertained
that all the above aspects have been checked including all other
aspects in the manner described for other bills.
The bill is released for payment through the Quarters Deposit Register.
5.9.8 ADVANCE PAYMENT TO BANK FOR ECS SALARY
PAYMENT.
There are three schedules for payment of salary to various categories of
staff for disbursement of wages. Cash Department initiates Advance
bill in favour of Bank of India which is verified as per EDP Statement.
Bank charges Rs. 1.50/- per employee who receive salary through ECS
are also paid to Bank.
5.9.9 REFUND BILLS OF CONDUCTORS’ TRAINING
DEPOSITS :
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