Administration Manual - B.E.S.T. Undertaking.

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The offers which are not backed by EMD will not be opened. The tenderers are,
therefore, requested to write Receipt No. & Date and amount of EMD paid in the
appropriate column on reverse of tender envelope.
In case of outstation firms, if the EMD is paid through Demand Draft,
same should be enclosed with quotation. Further, particulars of such
Demand Draft should, also, be mentioned in the appropriate column
on reverse of tender envelope. In case, firms use their own envelope,
all particulars, as shown on the Undertaking’s envelope, must be
reproduced on such envelope in BOLD letters. The offers will not be
opened if such details are NOT furnished on the envelope.
Earnest money so deposited will be forfeited, if (i) the tenderer withdraws his
offer before the expiry of the date of validity of the offer, (ii) a successful tenderer fails
to pay the Security Deposit within the stipulated period as mentioned in Clause 4 of the
conditions of Supply.
EARNEST MONEY OF UNSUCCESSFUL TENDERERS :
Earnest money deposited by unsuccessful tenderers will be refunded as early as
possible after the tender has been finalized. The tenderers should submit the Earnest
Money Receipt duly discharged in favour of the Undertaking to Supdt.(Cash), Colaba for
getting the refund.
Earnest Money Deposit paid by the tenderers shall stand forfeited, if the same is
not collected within 3 years from the date of intimation.
5.9.5 SECURITY DEPOSIT :
The Contractor, whose offer is accepted either in whole or in part must
deposit within 15 days from the date of Acceptance Letter by way of
security, for the due and proper fulfillment of his contract, such sum in
Cash/Demand Draft/Pay Order or by way of Bank Guarantee as
detailed below:-
A) Registered Suppliers :-