Administration Manual - B.E.S.T. Undertaking.

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These types of advances are also made to individual officers for the
same purpose. Such Advances are liquidated by vouchers supported
by relevant documents and sanctions.
5.5.2.1.3 ADVANCES TOWARDS PAYMENT OF DEPOSITS :-
Very often the Undertaking is required to make certain payments
towards deposits for specific purposes. These payments, may
depending on circumstances, be in the nature of permanent or
temporary deposits. These deposits are generally paid to Public
Bodies.
Each advance payment is scrutinized and examined so to ascertain
that it is sanctioned by the competent authority and that it falls within
the need or requirements of an advance.
A permanent advance is in the nature of an ‘Imprest’ and is recouped
as the balance diminishes, the original amount being maintained as far
as possible.
In the case of advances of a temporary nature the same procedure as
for ‘permanent’ advances is followed except that the advances are fully
liquidated on the basis of actual expenditure incurred, the balance
being remitted to the Cash Department through remittance slips as per
procedure.
The procedure for remittance of amounts received is as per Section
460BB of the M.M.C. Act 1988 amended upto date whereby the
amounts collected on behalf of the Undertaking should be remitted by
the end of the next working day it is collected.
In all cases of advance payments the documents, on the basis of which
the payments were certified, are stamped and signed for the amount
duly certified so that a record is maintained of the payment for future
reference and that no other payment on the same document is