Administration Manual - B.E.S.T. Undertaking.

The reimbursement facility of Telephone rents and call charges to A &
B grade officers is as per departmental circular Ref.No.
DCET/T&E/50/96 dtd. 24-4-96.
677
1. The officer who is required to have telephone facility at his/her
residence by virtue of holding a particular post, if having his/her
own telephone, the reimbursement of the telephone rental and
call charges will be made from the date of receipt of his/her
application, communicating the telephone number, by T & E
Department, subject to the approval of CPO.
2. In case the telephone facility is required to be extended to a post
afresh as per the norms fixed, in the exigencies and in the
interest of the Undertaking, the incumbent of the post if having
his/her own telephone, should submit his/her application to T &
E Department and once the entitlement is decided by the
Telephone Committee, the reimbursement of telephone rental
and all charges will be made from the date of entitlement of the
telephone by Telephone Committee, subject to the approval of
CPO.
3. If the telephone provided by the Undertaking to the residence of
the officer is discontinued on the request of that officer for the
reason that a personal telephone is installed at his/her
residence, the reimbursement facility will be extended to that
officer from the date of disconnection of the telephone provided
by the Undertaking, subject to the approval of the CPO.
5.3.5.2 PROCEDURE FOR CHECKING
1) After submission of Telephone bills by eligible officers, AOS(Tel.)
prepares reimbursement statement for rental and call charges for
amount to be reimbursed taking in to consideration their call
limits.
2) Name, Tel. No., No. of calls are verified from telephone bills.
3) It is ascertained that amount recommended for reimbursement is
calculated on the basis of call charges and rental applied by
MTNL.
4) The said statement for reimbursement is then sent to T & E
Department for preparation of reimbursement bill.
5) After receipt of Bills from T & E Department it is confirmed that
the voucher is prepared as per the Audited statement and
certified for payment.