Administration Manual - B.E.S.T. Undertaking.

676
Undertaking telephone are requested to follow following procedure for
the purpose of claiming reimbursement or for obtaining sanction for
excess calls.
1. All eligible officers should submit their telephone bills pertaining to
financial year i.e. for period from 1st April to 31st March before 1st September of next financial year.
2. All the bills should be sent together.
3. No telephone bill will be considered for reimbursement if the same is
not forwarded within the aforesaid time frame.
4. Concerned officers should take the necessary permission of their
excess calls before 1st September of the next financial year.
5. Presently annual call limits of various officers are as follows :
Designation/Grade of officers Annual call
limit including
free calls
Officers in grade A1 Spl. & above. No limit
Officers in grade A2 & above and post of PS to 15000
GM
Heads of Depts. In Grade A-3 if following Supply 3000
Branch Divisions –
O&M Depts., Erection Depts., Street Lighting
Depts., Commercial Depts.
All Traffic Managers in grade A3
Accident Superintendent in grade A4
PRO in grade A4
All other officers 2400
6) All eligible officers who are having STD facility should submit the
detailed list of STD calls when such bills are forwarded.
7) The officers who are eligible for residential STD facility, should
certify the STD calls as personal/official calls without which all
the STD calls will be construed as personal calls and recoveries
will be effected.
8) If any bill is lost or is received in in-complete form in respect of
STD calls, in that case only rental charge will be reimbursed to
the concerned officer.
5.3.5.1 REIMBURSEMENT OF TELEPHONE RENTAL AND CALL
CHARGES.