Administration Manual - B.E.S.T. Undertaking.

665
v. That amounts due on account of conductors’ deficit etc. are
duly certified by the Ticket & Cash Department in respect of
recoveries due to that department and certified by the Audit
Assistant; Ticket & Cash;
vi. That the identity card and/or free traveling token or bus pass
has been duly deposited and if not that recoveries have been
included as provided for in and indicted from time to time;
vii. That where the employee is an allottee in the Undertaking’s
premises the final bill is duly routed to the Supervisor,
Establishment Section, who will certify that rent recoverable
from that employee is duly recorded;
viii. That where due notice as required has not been given
suitable sanction for waiver of such pay in lieu of notice is
obtained or where recoverable, the same has been correctly
worked out and included;
ix. That amounts due to the Undertaking by way of ‘Credit
Balance’ due from the employees have been included for
recovery and certified by the Mechanised Accounts
Department in respect of all employees except Traffic
Outdoor Staff in which case certificate will be given by Time
Keeping Department;
x. That the advances made to employees have been included for
recovery in the final bills and certified by the departments
concerned.
xi. That fines imposed by Courts have been duly included for
recovery and certified by the Traffic Department.
xii. That all other payments due to the employee and provided for
in the Establishment Schedule are correctly included for
payment.
xiii. That refunds of deposits are included correctly and duly
supported by the deposit receipt;
xiv. That the bills bear the signatures of the authorities certifying
the payments and/or recoveries included in the bills;
xv. That bills are not delayed in the department or where delayed
by other departments to have the matter reported to the
authority as required by Management from time to time; and
xvi. That income tax deductions have been included by the Time
Keeping Department.