Administration Manual - B.E.S.T. Undertaking.

4.7.1 (h) CERTIFICATION OF RATES OF PAY & DATES OF JOINING:
Gratuity and other bills that require certification of rate of pay, length of
service or dates of appointments are certified by this unit on the basis of
the particulars maintained in the staff grading forms.
4.7.1. (i) LEAVE TRAVEL ASSISTANCE AND ENCHASHMENT OF LEAVE:
On receipt of LTA and Encashment forms of staff through Time Keeping
Department, this unit checks the details such as Grade code, Depot code,
Rate of pay & allowances and such other conditions required to be fulfilled
as provided in service regulations and in other circulars from time to time.
On fulfilling all conditions of eligibility of LTA and/or Encashment of leave
as the case may be, necessary entries are incorporated in staff grading
register prepared at the time of appointment.
Thereafter the data is fed in the program and the same is sent to EDP
Department through hyper terminal. Then the LTA/Encashment of leave
forms are sent to T.K. Department for further necessary actions.
4.7.1.(j)CHECKING OF APPLICATIONS OF EMPLOYEES FOR INTEREST SUBSIDY ON
HOUSING LOAN:
On receipt of applications for interest subsidy from employees who obtain
housing loan, this unit checks the details mentioned in application, verifies
other papers such as loan sanction letter, loan disbursement letter,
eligibility letter, copy of agreement, etc., and verifying the fulfillment of
conditions as required under A.O. No. 299 dated 26/11/2001 & other
circulars/ administrative orders issued from time to time. After checking of
these applications,, the entry of the same is incorporated in grading folios of
the concerned officers and forward these applications to Interest subsidy
section of Account Department.
4.7.2 ESTABLISHMENT WORK OF THE INTERNAL AUDIT DEPARTMENT:
The Senior Audit Assistant (Establishment) and Audit Assistant
(Establishment) assisted by their staff, besides looking to staff matters of
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