Administration Manual - B.E.S.T. Undertaking.

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a) On appointment, appointment papers are prepared by the recruiting department and
on receipt of the same in the Audit Department; all checks are exercised to ensure
that the applicant fulfills all conditions requisite to his appointment.
The Audit Department also ensures that the appointee has been placed in the
appropriate grade, within the time scale due, that the post is in existent and the
filling of it has sanction of the competent authority and that the appointment itself is
valid as far as vacancy and authority is concerned.
b) After having verified that the appointment papers are in order in all respects, the
following particulars of the appointee are included in the grading register.
1) Name, Check Number, Date of Birth, Date of joining, Date of retirement.
2) Department, designation.
4.7.1 (b) CONFIRMATION:
3) Rate of pay and other allowances.
4) Grade- starting salary, etc.
All appointments, including temporary, carry a probationary period laid down for each case
or class of appointments. On satisfactory completion of the probationary period an employee
is confirmed. If the employee’s services have not been found suitable during his
probationary period, the latter period is extended to the extent of the original period of
Probation at the discretion of the Head of Department or otherwise the services are
dispensed with either during the period of probation or immediately thereafter.
4.7.1 (c) (i) ANNUAL INCREMENTS:
Increments in the time scale of appointments are granted every year on the 1 st of each
respective month. Where employees appointed / joined on or before 15 th of a month, they are
due their annual increments on the 1 st of the same month in the next year. Where employees
appointed after 15 th of the month, they are due their annual increments on the 1 st of the
following month in the next year. Thereafter these dates of annual increment will remain
constant.
When an annual increment is due, E.D.P. Department initiates the increment forms and sent
it to Traffic Department in case of Traffic Outdoor staff (i.e. Bus Conductors, Bus Drivers,
Sr. Bus Conductors, Sr. Bus Drivers and Bus Miscellaneous) and in case of other staff
members to concerned Time Keeping Divisions for their verification.
On verification and making entry in their grading, Time Keeping department forwards the
same to concerned Head of Departments for recommendation of Annual Increments. After
recommendation by concerned Competent Authority, the Audit Department checks the
correctness of the increment recommended and indicates the same in the staff grading folio
prepared at the time of first appointment.
In case of Traffic Outdoor staff (i.e. Bus Conductors, Bus Drivers, Sr. Bus Conductors Sr.
Bus Drivers and Bus Miscellaneous), concerned Traffic division verifies and makes the
entries of increments in the grading records of concerned staff members. If any discrepancy