Administration Manual - B.E.S.T. Undertaking.

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checking. This unit checks this advice with pay sheet & pointed out discrepancies if any to
E.D.P. Deptt.
4.6.19 SCRUTINY OF ACTING/COMBINATION OF APPOINTMENT PROPOSALS OF
‘A’ & ‘B’ GRADE OFFICERS:
On receipt of proposals of Acting/Combination of appointment proposals against leave
vacancy orf vacant post, this unit confirms the vacancy from leave records maintained in this
section and clear vacancy from T.K. Department/Personnel Department. This unit
scrutinizes such proposals in respect of senior person recommended for such appointment,
administrative orders & rules framed under service regulations in this regard.
4.7 JOB DESCRIPTION AND PROCEDURE FOR CHECKING OF UNIT 4.5.2:
This unit comprises of 1 supervisor and 6 clerks performing the following work.
4.7.1 MAINTENANCE OF GRADING RECORDS OF SCHEDULED AND NON-
SCHEDULED EMPLOYEES:
The work of maintenance of grading records of all the employees has been divided into 4
parts.
a) Administrative Staff (1 clerk)
b) Traffic Outdoor Staff (2 clerks)
c) Engineering Staff including Security Staff (1 clerk)
d) Civil Engg./ Supply Staff (1 clerk)
All staff members of the Undertaking are placed in grades provided in various designations
at suitable stages in the time scale on appointments, promotions, transfers, reversions,
demotions, etc. and by annual increments and all these details are checked and included for
reference in the grading folios maintained individually for each employee of the
Undertaking, permanent or temporary.
It is not considered necessary to give details of procedures separately in respect of each subunit
the description and procedure are stated generally for the whole staff but in a phased
manner starting with appointments and ending with separation.
4.7.1 (a) APPOINTMENTS:
Direct recruitment is generally done in respect of the following categories of staff:-
Sub Unit A
a) Clerks in grade A/GV including Stenographers, Shop Recorders, Clerk-cum-Typist,
Pharmacists, etc.
b) Sepoys.