Administration Manual - B.E.S.T. Undertaking.

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and also gives rate of pay of the concerned officer on final bill and sent to payment Audit
section for further action.
Gratuity and other bills that require certification of rate of pay, date of appointment, date of
separation, length of service, etc. are certified by this unit in this regard on the basis of the
particulars maintained in the staff grading form and necessary entries are also made in the
staff grading form of concerned officers.
4.6.14 INFORMATION OF ABSENTEEISM OF ‘A’ & ‘B’ GRADE OFFICERS:
As per Pension Scheme 1995, it is necessary to furnish the days of absence of the separated
officers during the entire service period, for which they have not earned wages; to Provident
Fund department. Provident Fund department submits this information along with other
details of the concerned officer to RPFC for deciding the amount of pension.
4.6.15 ADVICES OF PAYMENT/RECOVERIES TO ‘A’ GRADE OFFICERS OF
PROMOTION, ACTING/COMBINATION ETC.:
On receipt note of promotion/reversion and taking over duties of the ‘A’ grade officers,
sanctioned note of Acting/Combination of appointment, etc., this unit sends
payment/recovery advices to concerned time-keeping department/E.D.P. department as the
case may be. This unit also sends recovery advices in respect of Traveling allowance,
Acting/Combination allowance etc., if not eligible during leave period as prescribed in the
Service Regulations. In addition, this unit is also sends the advices for payment of T.A. to
the officers concerned for maintaining motor car or motor cycle/scooter and free quota of
petrol to concerned T.K. divisions and Material Management Dept. respectively.
4.6.16 SCRUTINY OF PROMOTION PROPOSALS OF ‘A’ GRADE OFFICERS:
Promotion proposals of ‘A’ grade officers of all Branches are initiated by the Personnel
Department. On receipt of such proposals, this unit verifies vacancies, the seniority list of
such officers and eligibility and suitability conditions prescribed for the post as per the
various officers of the B.E.S.&T. (Recruitment) rules 1985, etc.
4.6.17 SCRUTINY OF CREATION OF POSTS PROPOSALS:
This unit scrutinized proposals of creation of additional posts initiated by various
Departments of the Undertaking. In order to confirm the justification given by the concerned
departments for increased/additions of workload, the concerned staff of this Unit visits the
concerned department and checks the various factors of increase in workload as per norms of
work laid down in certain work by the Work-study Department from point of view of
economy measure and give their observations/suggestions to the Management in this regard.
4.6.18 PETROL REFUND FOR ‘A’ & ‘B’ GRADE OFFICERS:
This unit checks pay sheet of ‘A’ & ‘B’ grade officers in respect of petrol refund to those
who are maintaining motor car/cycle for the performance of their duties. Every month refund
advice is initiated by the Materials Management Department and sent to E.D.P Department
to include in pay sheet, E.D.P Department sends this advice to audit Department for