Administration Manual - B.E.S.T. Undertaking.

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e) An officer must execute a pro-note in favour of the Undertaking for the amount
advanced and give a written bond in approved form that he will not part with the vehicle
before complete repayment of advance.
f) The vehicle purchased is to be comprehensively insured by the officer with an approved
company.
g) Except for special reasons recorded in writing a fresh advance will not be granted within
5 years from the date the advance was taken and before drawing fresh advance the
outstanding amount of previous advance with interest due therein is completely repaid.
4.6.9 CHECKING OF AMOUNTS PAYABLE FROM EMPLOYEES’ WELFARE FUND
AND THE ACCOUNTS MAINTAINED THEREOF.
S.R.9.1 is in connection with the operation of the B.E.S. & T. Undertaking’s Employees
Welfare Fund account. The Superintendent Cash is responsible for keeping the Employees
Welfare Fund accounts and the same is audited monthly by this unit. This unit also checked
balance sheet of this Fund at the end of every financial year
Compassionate donations of small sums are made to poor passengers and other injured in
traffic accidents and deserving cases which cannot be assisted with Undertaking’s monies.
Loans to employees are granted on application on prescribed forms recommended by heads
of Departments and sanctioned by the competent authority.
All loans are to be repaid within a year in monthly instalments.
Loans are not granted till at least one full year has elapsed since the complete repayment of
last loan unless specifically sanctioned by the General Manager.
A Loan from this fund is to be regarded as a most exceptional concession and due to limited
funds at credit; allocations have been made in respect of total amounts to be given out as
loans for each department, which cannot be exceeded.
This unit exercises controls.
a) To ensure that the total aggregate of loans to employees of each department does not
exceed the amount allocated.
b) To ensure that individuals are not sanctioned loans beyond than the limit first fixed but
in any case not in excess of 2 months salary.
c) To ensure that at least one year has elapsed since repayment of last loan unless specially
sanctioned by the General Manager.
d) To ensure that loans have been recommended by the Heads of the departments under
whom they work and that they are included in the statement of Employees Welfare
Fund, the loans to be paid on the specified due date.
e) To ensure every month that the accounts are properly maintained in the Cash
Department.