Administration Manual - B.E.S.T. Undertaking.

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On receipt of LTA and Encashment forms of ‘A’ & ‘B’ grade officers, this unit
checks the details such as Grade code, Depot code, Rate of pay &
allowances and such other conditions required to be fulfilled as provided in
service regulations and in other circulars from time to time. On fulfilling all
conditions of eligibility of LTA and/or Encashment as the case may be,
necessary entries are incorporated in grading folios of the concerned
officers. Thereafter the data is fed in the programme and the same is sent to
EDP Department through hyper terminal.
4.6.7 CHECKING OF APPLICATIONS OF ‘A’ & ‘B’ GRADE OFFICERS FOR
INTEREST SUBSIDY:
On receipt of applications for interest subsidy from ‘A’ & ‘B’ grade officers who obtain
housing loan, this unit checks the details mentioned in application, verifies other papers such
as loan sanction letter, loan disbursement letter, eligibility letter, copy of agreement, etc.,
and verifying the fulfillment of conditions as required under A.O. No. 299 dated 26/11/2001
& other circulars/ administrative orders issued from time to time. After checking of these
applications, the entries of the same are incorporated in grading folios of the concerned
officers and forward these applications to Interest subsidy section of Accounts Department.
4.6.8 MAINTENANCE OF RECORD OF RECOVERIES OF MOTOR CAR ADVANCES:
Proper record is maintained of motor car Advances given showing therein the Name of the
officer, Designation, Grade, amount of advance sanctioned, motor car No., purchase value of
the car, date of registration & taxation of motor vehicle, name of the previous owner etc.
Advances are sanctioned at the discretion of the General Manager (Powers delegated to
Additional G.M./D.G.M (TE) for purchase of Motor Cars/cycles on the conditions stipulated
in S.R.5.5.8 as under.
a) Advance is equivalent to purchase price of the motorcar/ Motor cycle/ Scooter subject to
a maximum limit prescribed under S.R. No. 5.5.8(i) & (ii).
b) In case of Officers drawing conveyance allowances and maintaining cars (i.e. already
obtained advance), the advance is not to exceed the difference of sale proceeds of old
motor car or old motor cycle/scooter and purchase price of the new motor car or new
motor cycle/scooters as the case may be, if the amount of advance and/or interest
thereon is outstanding, subject to the ceiling of the maximum limit prescribed under S.R.
No. 5.5.8(i) & (ii). Fresh advance is granted on repayment of balance outstanding
advance with interest due thereon.
c) The advance is repayable as per installments stated in S.R. 5.5.8 (iii).
d) The advance bears interest @ prescribed under S.R. 5.5.8 (iv) on monthly reducing
balance.