Administration Manual - B.E.S.T. Undertaking.

Promotions, confirmations, acting appointments/combination of appointments and basic
salaries drawn from time to time.
In the performances of the above, the following details are verified: -
(a) That the appointment, permanent or temporary, is valid, sanctioned by the competent
authority and that it is in accordance with provisions of the MMC (Amended) Act, 1999
pertaining to officers and employees of the Undertaking under section 460 R, 460 T, 460
Y, 80 B & 85 A and also with the provisions of service regulations.
(b) That the increment form has been duly approved by the competent authority and that
after approval, the same has been noted in the grading record maintained in respect of
each individual.
(c) That the increment is due at the time recommended and that also the same is within the
time scale applicable to the incumbent.
4.6.3 MAINTENANCE OF SERVICE RECORDS OF A & B GRADE OFFICERS:
It is the function of this unit to ensure that all relevant service particulars of officers
including all correspondence with Audit during the tenure of the officers are filed in a
systematic manner and easily available when required for reference to Internal Audit
Department.
4.6.4 CHECKING OF SALARY BILLS OF SPECIALIST DOCTORS:
The salary (Honorarium) bills of the Specialist Doctors are initiated by the Timekeeping
Department. The bills are verified on the basis of their working as well as their tenure &
noting of same is made in the register of specialist doctors maintained in this section. Then
the bills are sent to cash department for payment.
These doctors are eligible for 20 days casual leave only during the year and the leave availed
beyond this limit is marked as absent & recovery is made in the salary (Honorarium) bills.
They are not eligible for any other facilities.
4.6.5. INCREMENT DUE TO ‘A’ GRADE OFFICERS:
Every month approved increment form of ‘A’ grade officers excluding Heads of Branches to
whom increments are due is filled in and sent to respective Heads of Branches for approval
as per powers delegated by G.M. In case of Heads of Branches, the increment form is sent to
General Manager through Assistant General Manager (personal) for approval. On receipt of
sanctioned increment form, advices are sent to Time Keeping Department for the payment of
Increment. The staff of this unit also checks the pay sheet of ‘A’ grade officers to verify
whether the officer is getting Annual Increment, Biennial Increment, and Service Increment
correctly or not.
4.6.6 LEAVE TRAVEL ASSISTANCE AND ENCHASHMENT OF LEAVE:
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