Administration Manual - B.E.S.T. Undertaking.

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2) To furnish opening leave balance position to ‘A’ & ‘B’ grade officers and also to furnish
update leave position of ‘A’ & ‘B’ grade officers to the concerned departments as &
when required.
3) To advise increments due to ‘A’ grade officers.
4) Maintenance of grading records of ‘A’ & ‘B’ grade officers.
5) Maintenance of service records of ‘A’ & ‘B’ grade officers for Audit purpose.
6) Checking of salary bills of specialist doctors.
7) Maintenance of record of payment of Motor car/Scooter/Motor cycle advances and the
recoveries of the same & interest thereon.
8) Checking of amounts payable from the Employees Welfare Fund and the accounts
maintained therefore.
9) Refund of security deposits to ‘A’ & ‘B’ grade officers.
10) Final bills of ‘A’ & ‘B’ grade officers.
11) Certification of rate of pay and length of service, date of joining etc. on gratuity and
other bills of ‘A’ & ‘B’ grade officers;
12) To send advices of payments/ recoveries of ‘A’ grade officers in respect of promotions,
acting/ combinations of appointment etc. to T.K. Deptt.
13) Scrutiny of Promotion proposals of ‘A’ grade officers.
14) Scrutiny of proposals of creations of posts in various departments.
15) Scrutiny of proposals engagement of Casual Labors in various departments.
16) Scrutiny of other various types of proposals of ‘A’ & ‘B’ grade officers such as leave
without pay, leave under various Service regulations, LTA, accelerated increments, etc.
17) Test checking of pay sheet of ‘A’ & ‘B’ grade officers in respect of petrol refund.
18) Scrutiny of Proposals of Acting/Combination of appointment in respect to ‘A’& ‘B’
grade officers.
19) Checking of Seniority lists of ‘A’ & ‘B’ grade officers.
20) Scrutiny of LTA/Encashment of leave applications of ‘A’ & ‘B’ grade officers in respect
of eligibility & other particulars and make the data feeding of the same in Computer.
After completion of data feeding, the file of the same is to be sent to EDP through hyper
terminal.
21) To submit information such as balance car advance as on 1 st March; car advance taken
by the officers during the year, the dates of purchase of Motor Car /M/cycle /Scooter and
the value of the same to Income Tax Section of Time Keeping Dept in the first week of
March every year.