Administration Manual - B.E.S.T. Undertaking.

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4.2 OBJECTIVES:- the objectives of the Senior Audit Assistant (Establishment) and his staff
are to ensure that;
a) appointments made temporary or permanent are valid and approved by the competent
authorities as provided for, under section 460 U of MMC Act (Amendment of 1999 and
that provisions of Act sections 80 B & 85 A of the same Act have been complied with;
b) posts – temporary or permanent – are sanctioned and created by the authorities
competent to do so under section 460 T and 460 R respectively;
c) sanction of the competent authority has been obtained for waiver of any conditions
prescribed in exceptional cases;
d) Persons appointed;
i) hold the prescribed qualifications in respect of clerks, steno, shop-recorders,
etc. in grade A/G-5;
ii) are within the prescribed age limits;
iii) have been certified to be medically fit for appointment by the Chief Medical
Officer of the Undertaking;
iv) have been selected by the appropriate authorities;
e) sanction of the competent authority has been obtained for waiver of any conditions
prescribed in exceptional cases;
f) promotions are sanctioned by competent authorities in appropriate posts on admissible
salaries & allowances;
g) increments are sanctioned by the competent authorities and that grading schedules
therefore are properly maintained;
h) payments of salaries and allowances to officers and employees have been correctly
included in pay sheets;
i) leave accounts of employees other than officers are properly maintained by the Time-
Keeping Dept.;
j) leave accounts of ‘A’ & ‘B’ grade officers are properly maintained in the Audit
Department;
k) rate of pay, allowances and vital particulars such as names, check and pay sheet
numbers, etc., are correctly reproduced on pay sheets;
l) recoveries of fines, festival advances, excess payment of Leave encashment if any,
reduction in grade, demotions, suspensions, prohibitory orders, Motor Car advance &
interest thereon, etc., are correctly included in pay sheets;
m) the loans from the Employees Welfare Fund are certified for payments to the extent
permissible in each case and that the total amount progressively sanctioned in respect of