Administration Manual - B.E.S.T. Undertaking.

598
b) Capital Accounts deal with the expenditure met from Public Loans
and internal funds for acquisition, extension
or replacement of fixed assets required in connection with the
operation of the two services viz. Electric Supply and Buses and
Expenditure on Staff Quarters, Depots, Buildings and Lands.
c) Suspense Accounts are clearing accounts. Since Receipts and
Expenditure accounts of the Undertaking under Revenue and Capital
are classified according to Budget Heads included in the Budget
Estimates, receipts and payments on all other accounts are grouped
under Suspense Accounts.
Most of these Suspense Accounts are adjustment accounts and the
amounts received or payments made are ultimately transferred to
appropriate Revenue or Capital Accounts. The balances, if any, under
the Suspense Accounts at the close of the financial year are included in
the Annual Balance Sheet.
Suspense accounts deal with:
a) Departmental work-in-progress;
b) Outstanding dues from employees;
c) Advances to and on behalf of staff;
d) Issue of material on sale to staff;
e) Issue of Grains to staff;
f) Standing Advances to Heads of Departments;
g) Urgent Cash Advances to Departments;
h) Advances to Solicitors, Pleaders, etc.;
i) Advances to Suppliers;
j) Electric Supply Debtors’;
k) Stores Accounts Stock;
l) Chief Pay Clerk’s Advance;
m) Payment pertaining to future years;
n) Recoveries on behalf of third parties.