Administration Manual - B.E.S.T. Undertaking.

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(f) samples, where required, were submitted;
(g) valid reasons were given for rejecting lower offers and approval of
component authority is obtained thereof;
(h) the tender was advertised as required in terms of Section 460M of
the M.M.C. Act 1888 as amended upto date and if not, sanction for
not advertising was obtained;
(i) Value Added Tax, Central Sales Tax, Octroi, extra charges for
transport, labour etc. including discounts, either quantity or cash,
brand and specifications etc. are clearly stated in the Purchase
Order;
(j) the Purchase Order has been signed by the competent authority;
(k) the Purchase Order has been drawn on the successful tenderer
who has paid the requisite deposits and fulfilled all the other
conditions laid down from time to time including compliance with
the General and Special Conditions of Contract;
(l) where acceptance letters have been sent, the same are referred to
in the Purchase Order;
(m) the contract has been approved by the competent authority in
terms of Section 460K and other relevant sections of the M.M.C.
Act, 1888 as amended upto date;
(n) amendment Forms are in order and that the changes in the
Purchase Orders are permissible and that sanction of the
competent authority including the Committee has been obtained
where necessary in terms of Section 460K(e) of the M.M.C. Act
1888, as amended upto date.
3.8.1 In the performance of the duties appertaining to passing of Purchase
Orders, it is most important that the delegation of powers is taken into
account for ascertaining the correct authorities approving the
contracts; the delegation of powers vary from time to time and need to
be kept in mind.
Vide departmental Circular Ref. No. GM/AGM(P)/L/442/55854/2001
dtd. 10.12.01, General Manager subject to his general control,
supervision and revision has delegated the powers specified in column
No.2 to enter into contracts for purchase of materials conferred upon
the General Manager under Section 68 of the Mumbai Municipal
Corporation (Amendment) Act, 1999, to the Officers specified in