Administration Manual - B.E.S.T. Undertaking.

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3.6.22 Contract Work Order: The difference between a Purchase Order and
Contract Work Order is that the former is concerned with goods to be
supplied and the latter with work to be done. Therefore, except for
description, all other particulars that go into a Contract Work Order
are almost identical to those that go in a Purchase Order.
3.6.23 Stores Received Note: The Stores Received Note is a document
certifying that goods supplied have been received and duly accepted
and taken into stock. A Stores Received Note is issued separately for
each lot of goods received and accepted against the respective Purchase
Order.
3.6.24 Amendment Form: In case of any variation in price, quantity, taxes,
descriptions, payment conditions, delivery conditions, name, etc. and
when an amendment to original Purchase Order is necessitated the
same is done by drawing an Amendment form, No changes, except by
Amendment Forms, are permitted on the original Purchase Orders.
3.7 STORES BILLS SECTION:
3.7.1 Invoices for stores supplies made or work done are received either by
post or by hand delivery in the Correspondence Department. These
Bills are registered and sent in lots to the Materials Management Bill
Section.
3.7.2 Payments for all stores supplied or work done are made by way of –
(a) regular payments;
(b) advance payment and
(c) cash payments as under:
3.7.3 Regular Payments pertain to stores supplied in respect of which Stores
Received Note is drawn i.e. when material has been taken in stock.
They also relate to payments for work done. In simple terms, regular