Administration Manual - B.E.S.T. Undertaking.

580
3.6.13 Purchase Forms are submitted for purchase of non-stock items. The
indenting department completes a sanction form for Capital / Special
Revenue Expenditure, obtains sanction of the competent authority and
submits the same to the Materials Management Department with a
Purchase Form for purchase of material.
3.6.14 Telephone Quotations are initiated for purchase not exceeding
Rs.10,000/-. 4-5 such quotations are called for and the choice of firms
is made at the level of and above A/GIX officers. Requirements are
also noticed on notice boards and quotations received in response
thereof are considered along with telephonic quotations.
3.6.15 Cash Purchases are made if value of a quantity or item or material
required is under Rs.5,000/- in an individual purchase.
3.6.16 Rate Contracts apply only to Bus Spares. Items covered have standard
sources of supplies approved by the Standing Committee, Rate
Contract of Association of State Road Transport Undertakings (ASRTU).
3.6.17 The Stores Purchase Section is divided into 3 Units.
(a) The Purchase Control Unit reviews bin cards and raises
Recoupment Slips and Low Stock Forms, verifies quantity,
specifications etc. from consuming departments and finalizes mode
of purchase and names of firms to whom inquiries are to be sent
and finalizes the contract.
(b) The Tender Control Unit attends to all that is necessary by way of
advertising, opening of tenders and sends complete documents to
Purchase Control Unit.