Administration Manual - B.E.S.T. Undertaking.

MATERIALS MANAGEMENT AUDIT SECTION
3.1 ESTABLISHMENT:
The Sr. Audit Assistant (Materials Management) is under the overall
supervision and control of the Internal Auditor. He is assisted in the
routine work of the Section by such number of Officers, Supervisors
and Clerks as are sanctioned by Management from time to time.
3.2 OBJECTIVES:
The objectives of this Section are to ensure that –
(a) materials purchased or intended to be purchased accord with the
descriptions and specifications shown in –
(i) recoupment advices/slip;
(ii) annual/biannual requirement sche-dules;
(iii) low stock forms;
(iv) purchase forms;
(v) consuming departments’ indents, etc.
(b) materials are procured in the most efficient, economical and
expeditious manner possible;
(c) for purchase of materials, sanctions of competent authorities are
obtained, and all procedures laid down have been implicitly followed;
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(d) minimum and maximum limits for stores materials are maintained
and recoupment of stock made only when the same has reached the
specific recoupment level;
3.2.1 While certifying vouchers for payment for stores supplied or work
done by contractor, it is to be ensured that –